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Home My WebLink AboutDISCUSSION re Emergency Shelter presentationEmergency Shelter Workshop Including other mid-year requests by HFB recipients Current Status •The Emergency Shelter contracts with the American Legion, Bayside will expire on 6/30/2025. •The American Legion and Bayside are willing to extend the Emergency Shelter through the end of 2025. •Currently the shelter is hosting approx. 30+ guests. This is an increase in guests possibly due to Serenity House in Clallam releasing residents that have reached the two year maximum housing requirement. Funding Status •Last year in 2024, the cost for the shelter was $129,219.06 funded from the Homeless Fund 149. This was largely the amount previously awarded to OlyCAP for the shelter. •In 2024, the BoCC mandated the HFB to fund the shelter in 2025 for $100,000 with an expectation by Commissioner Dean for the County to fund an additional amount. •Required budget appropriation to fund the remaining contract for $85,500 from the General Fund included with Hearing Notice on Consent Agenda. Emergency Shelter Budget -Bayside Housing & Services Total 3 Mo Budget Budget Categories Justification Expense Balance Apr-Jun 2025 Employee Salaries Paid staff to support shelter program and operations (to be supplemented with additional volunteer support as available.) Employee Benefits Employee benefits @ 30% of annual salary Total S&B 158,437.19 91,526.81 $ 60,000 Insurance Extension of Bayside insurance to include additional operations. County Risk Pool will also cover property and liability. Additional insured certificate required.606.99 3,893.01 Meals Daily breakfasts and additional meal support when volunteers are unable to provide. Contingent on donor/volunteer organizations providing evening meals and sack lunches.20,365.11 (12,865.11)$ 5,000 Furnishings/Equipment Beds, linens, kitchen equipment, basic office equipment, as needed. Donations will also be sought in this category.9.88 7,490.12 Supplies Cleaning supplies, paper products for bathrooms and kitchen, basic office supplies for guest front desk @ $250/mo. Also could be used for volunteer appreciation.5,537.12 (2,537.12)$ 2,500 Overhead Overhead: Administration expenses for operations including telephone, computer, internet, accounting, payroll, insurance, maintenance staff time as needed to supplement Landlord maintenance staff, development staff time for donor and funder outreach. All are essential for shelter operations. 20,782.49 6,463.91 $ 1,500 Total Total Projected Annual Budget: July 1, 2024 to June 30, 2025 205,738.78 93,971.62 $ 69,000 County Monthly payment for Operations 207,146.13 Carry Forward amount 1,407.35 County Paid Repairs Repairs, particularly regarding toilets and showers 4,586.85 $ 2,000 Lease American Legion (1,750/mo)17,500.00 $ 5,250 Utilities Propane, water, electricity, internet 8,949.44 $ 3,000 $ 79,250 $ 6,074.11 Currently Over Budget $ 85,324.11 Total What Is the Future of the Emergency Shelter? •The American Legion is willing to continue the operation through Dec. 31, 2025. •Anticipated cost is $175,500 to fund the Emergency Shelter for July 1 through Dec. 31, 2025. •The County doesn’t have the resources to fund the shelter. The County stepped in to fill a gap with expectation that another shelter would be available by 6/30/2025. •COAST has $30,000 in funds that they can decide to put towards the shelter as a donation to the County to offset costs. •HFB doesn’t have funds as it will impact funding for other services in 2026. •OlyCAP has plans for a congregate shelter is slated to begin construction at CB in October to be opened by year-end if all goes to plan. What is needed to keep the shelter open? Emergency Shelter July 1, 2025 to Dec 31, 2025 Emergency Shelter Budget - Bayside Housing & Services Budget Categories Descriptioin July - Dec 2025 Employee Salaries & Benefits Paid staff to support shelter program and operations (to be supplemented with additional volunteer support as available.) $ 120,000 Insurance Extension of Bayside insurance to include additional operations. County Risk Pool will also cover property and liability. Additional insured certificate required. $ 500 Meals Daily breakfasts and additional meal support when volunteers are unable to provide. Contingent on donor/volunteer organizations providing evening meals and sack lunches. $ 12,000 Furnishings/Equipment Beds, linens, kitchen equipment, basic office equipment, as needed. Donations will also be sought in this category. $ 7,500 Supplies Cleaning supplies, paper products for bathrooms and kitchen, basic office supplies for guest front desk @ $250/mo. Also could be used for volunteer appreciation. $ 4,000 Overhead Overhead: Administration expenses for operations including telephone, computer, internet, accounting, payroll, insurance, maintenance staff time as needed to supplement Landlord maintenance staff, development staff time for donor and funder outreach. All are essential for shelter operations. $ 6,000 Total Total Projected Operations Budget, Jul-Dec 2025 $ 150,000 Monthly payment to Bayside for Operations 25,000$ County Budget Rent American Legion (1,750/mo)10,500$ Utilities Propane, water, electricity, internet 10,000$ County Paid Repairs Repairs, particularly regarding toliets and showers 5,000$ Total County Budget 25,500$ Emergency Shelter Budget for 6 mos 175,500$ What happens if the Shelter is closed on June 30, 2025? •Currently approx. 30+ guests currently residing overnight at the shelter will be displaced. •OlyCAP is prepared to place eight tiny homes if the shelter is closed. •This will cost $30,000 funding that they are requesting. •These are single occupancy homes. •A congregate shelter will not be available for emergency housing when winter begins late 2025. Additional Funding Requests to be Considered •County Requests •$85,500 for the shelter operation through 6/30/2025. •Housing Fund Board Requests •$23,500 OlyCAP –Plan set and engineering for the proposed CB Congregate Shelter and Office Entry Building. This can be a loan as funding is expected from Commerce Grant. Needed by 6/1/2025 –Emergency Warrant. •$30,000 OlyCAP –Eight tiny shelters electrical outfitting. •$40,000 Dove House to maintain current level of service at their shelter (there may be an updated amount). In addition… •OlyCAP will be requesting the HFB to change the budget for the 2025 award of $660,000. •Original award was to cover 20 tiny shelters, bathroom/shower/office facility, and operations. •Bathroom/shower/office aka Sanitation Facility contract amount is $560,068. •Remaining balance of $69,423.