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Home My WebLink About071910_CA01 JEFFERSON COUNTY BOARD OF COMMISSIONERS Regular Agenda Item FOR THE WEEK OF: JulyJ9. 201Q I. Description - A brief description of the agenda item. Public Hearing Notice to set a hearing for the appropriation/extension requests for the second quarter of20l 0 due to corrections in revenues from grants, receipt of unanticipated revenues, and/or unanticipated expenditures. II. Issues - A short outline of the major issues or areas that should be given particular attention. The following departments have requested budget appropriations/extensions. FUNDi FUND NAME REVENUE EXPENSE C 001-021-000 Auditofs Offlc;eJEJElClions $ 34,557 $ 34,557 001-240..000 Superior Court $ 1,290 $ 93,695 Total Cummt Expense 35 847 $ 128 252 SPECIAL REVENUElCAPITAUENTERPRlSEflNTERNAL SERVICE. FUNDS 135..000-010 JC Drug Fund* 108..000-010 WSU extension' 161..000-010 REET Technology 136..000-010 Sherlff's Drug Investlgallon Fund 123-000-010 Grant Management 177.000-010 PW Special ProjedS . 69,732 10,000 34,020 200,000 9,000 35,000. 47,479 34,020 100.000 9,000 . There Ie enough unencumbered cash In thle fund to cover the additional _ndllure. Notice of this hearing will be properly published. ID. Action - What is the nature of the action the Board is being asked to take (discussion, approval of a contract, support for a graut, etc.). Approve the Hearing Notice setting the hearing on these 2010 budget appropriations/extensions for Monday, August 2,2010 at 10:00 a.m. in the CommissionersChlilmbers. Reviewed By: ----------- ~~------- ----:; . 7~.7~ Date JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATIONS/EXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } } RESOLUTION NO. WHEREAS, several County departments have made a request for supplemental budget appropriations/extensions for their 2010 budget; and, WHEREAS, the increased spending in some requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monIes from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 201 O. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME REVENUE EXPENSE CURRENT EXPENSE 001-021-000 Auditor's OflIcelEleclions $ 34,557 $ 34,557 001-240-000 SuperlorCourl $ 1,290 $ 93,695 Total Current Expense $ 35,847 $ 128,252 SPECIAL REVENUElCAPITALlENTERPRlSElINTERNAL SERVICE FUNDS 135-000-010 JC Drug Fund" - 10,000 108-000-010 WSU Extension" 34,020 34,020 151-000-010 REET Technology 100,000 200,000 136-000-010 Sheriff's Drug Investigation Fund 9,000 9,000 123-000-010 Grant Management - 35,000 177-000-010 PW Special Projects 69,732 47,479 . There Is enough unencumbered cash In this fund to cover the additional expenditure. NOW, THEREFORE, BE IT RESOL VED, that an emergency is hereby declared, and that a pUblic hearing be held on the said emergency appropriations/extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 2nd day of August, 2010, at the hour of 10:00 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the appropriations/extensions for such alleged emergency. APPROVED this 19th day of July, 2010. JEFFERSON COUNTY BOARD OF COMMISSIONERS SEAL: David Sullivan, Chairman Phil Johnson, Member ATTEST: John Austin, Member Erin Lundgren, Deputy Clerk of the Board Page 2 of2 K. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprlatlonlExtenslon end Amendment Dete: July 6, 2010 SUPERIOR COURT DepartmentlFund Name Commissioners: (mark allthet apply with an "X") o Please be advised thet after a thorough examination of my curent budget tt appears thet the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all tha expenditures within the department budget with respect to present and future needs, I find the! my budget Is short Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation end budget extensIon In the amount of: I $10s.o112 I o For funds other than Current Expense (General Fund)- -Is there anough Fund Balance (unencumbered cash) to cover this additional expenditure? tij~~ D 001-240-000 .Fund Number BARS Revenue #I 33401.20.0001 Please be advised thet e revenue source (I.e. grant, new fee) has been received by this department which was notlneluded In the annual budget e!the lima tt was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outlined below In the amount of: I $1..280 [ . BUDGEt CURRENT REVISION AMENDED $1 290 $1 290 $0 $0 $0 $1,290 Description GAL REIMBURSEMENT REVENUE $0 $1,290 BARS Expenditure 1# 51221.10.0020 51221.10.0600 51221.41.0070 51221.41.0010 51221.41.0030 51221.49.0030 Description BUDGEt CURRENT REVISION AMENDED $3 000 $12 000 15 000 $3 000 000 $8 000 $15000 $60401 75401 $1891 1290 $3181 $3,000 $4,500 $7,500 $21,008 $10,504 $31,512 93,695 $1 ,a BAILlF CLERK HIRE PSYCH EVALUATION GUARDIAN AD LITEM INTERPRETER JURY FEES Reason for A ro rlalionlExtenslon SEE OTHER PAGE FOR REASON FOR APPROPRIATION Of/IclallDepartment Head Signature . ~ .. SUPERIOR COURT 2ND QUARTER APPROPRIATION JUSTIFICATION 2009 THERE WERE 330 BAILIFF HOURS EXPENDED. 2010 YTD THERE lIA VE BEEN 476.5 HOURS EXPENDED. AN INCREASE IN THAT LINE ITEM IS REQUIRED TO PROVID BAILIFF SERVES FOR THE REMAINDER OF 2010. THE ORIGINAL $3000 BUDGET WAS FROM THE TRIAL COURT IMPROVEMENT FUND AND IF THAT ACCOUNT ALLOWS I WOULD SUGGEST THE ENTIRIE $12000 REQUESTED OR AT LEAST A PORTION OF IT BE FURNISHED FROM THAT LINE ITEM. THE SUPERIOR COURT IS REQUIRED TO MONITOR ALL GUARDIANSHIPS FILED IN THE SUPERIOR COURT AND UNFORTUNATELY THIS IS AN UNFUNDED MANDATE. THE SUPERIOR COURT JUDGE HAS AUTHORIZED THE CLERK HIRE TO WORK ON A PROJECTING BRINGING ALL GUARDIANSHIPS UP TO THEIR CURRENT REPORTING REQUIREMENTS BASED ON A SCHEDULE OF TUESDAY AND THURSDAY 8:30 A.M. - 3:00 P.M. DAILY. ADDITIONAL FUNDS ARE REQUIRED TO COMPLETE THIS PROJECT. THE PSYCH EVALUATION LINE ITEM WAS QUICKLY DEPLETED AS WAS THE lJAILlFF AND JURY FEES DUE TO THE STATE VS. MICHAEL PIERCE JURY TRIAL. THE REQUESTED AMOUNT WILL BRING THE LINE ITEM OUT OF THE RED AND PROVIDE 1/2 OF THE ORIGINAL ALLOTED AMOUNT FOR THE REMAINDER OF 2010. JURY FEES ARE IN THE RED DUE TO THE STATE VS. PIERCE JURY TRIAL AND FUNDS NEED TO BE REPLENISHED TO PROVIDE FOR ADDmONAL TRIALS SET FOR THE REMAINDER OF 2010. WE WERE FORTUNATE TO GET AN UNEXPECTED CONTRACT WITH AOC FOR GUARDIAN AD LITEM FEES AND THE REVENUE LISTED REPRESENTS THE COMPENSATION FROM THAT CONTRACT WHICH SIMPLY NEEDS TO BE REALLOCATED BACK TO THE SUPERIOR COURT BUDGET LINE ITEM FOR FUTURE USE. ~ TO: BOARD OF COUNTY COMMISSIONERS Date: June 28, 2010333 RE: Request For Emergency Budget Appropriation!Extension and Amendment Jefferson County Auditor's OffieelEIectlons Department/Fund Name Commissioners: (check all that apply) o Please be advised that after a thorough e:<mninRtion of my current budget it appears that the amount allocated is insufficient to pay necessmy expenses of this department for this year. After a eareful examination of an the expeoditores within the department budget with respect to present and future needs, 1 find that my budget is short. Therefore, 1 request an emergency appropriation and budget extension in the amount $34,556.60 for this current year for the reason(s) outlined below. 001-021-000 Fund Number [J For jum/s othet'than Cu,.,ent Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenne source (l.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was plep81ed. Therefore, 1 request an emergency eppropriation and budget extension in the amount of $34.556.60 to include this new revenue in the budget this year as outlined below. BARS # Revenne Description Current Revision New Budget Budl!et 33390.40.0010 HAVA GRANT $0.00 $34,556.60 $34,556.60 $0.00 $0.00 $0.00 .. .> TOTAL REVENUE $0.00 $34,556.60 $34,556.60 BARS # Expenditure Description Current Revision New Budget Bud"et 51170.49.0200 ES&S LICENSE AGREEMENT $7,442.00 $13,941.07 $21,383.07 51180.49.0100 ElMS MONTHLY LEASE $0.00 $20,615.53 $20,615.53 $0.00 . $0.00 $0.00 . ...... TOTM~PENp~mf9; $7,442.00 $34,556.60 $41,998.60 Reason for A ro riation!Extension The Office of the Secretary of State (OSOS) and the Help America Vole Act (HA V A) Board for Washington State approved to pay a portion of our 2010 voter registration and voting system maintenance fees. This was designed to ease the financial increases due to the implementation on HA V A. Originally, it was set up that OSOS wOuld directly pay our vendots. After consideration by the Office of Financial Management and the OSOS, it was determined that these costs would be covered by a grant. Therefore, we would pay our vendors and the grant would pay the difference between the bill and the bill before we implemented HA VA. Prior to HA V A, we paid ES&S 85,262.25 for our HardwarelSoftware Maintenance. Therefore, this grant will pay the 2010 costs less the $5,262.25 for a total of $34,556.60 for both our voter registration system ($20,615.53) and voting system ($13,941.07). REC"EmVC Iii~, 0~~ '!J &,.-", ~.Re lly submitted, " . ))/h. ~{;.<J 9tJ- La. {J.. ~ u JUN282010 ,,,,IEFFEfiSOi'J (';OU~Jlr\;' C~Ir"""ri\~'''f'1~S i l '!,cVk'JW.rIH SIONERS . .0 <lfluWntPon Secretary of State SAM REED . '- . waslilngtim State" ELECTIONS PO Box 40229 Olympia, WA 98504-0229 (360) 902-4180 ToJl.fme 1600J M8-4881 6 www.sos.wa.goY June 14, 2010 The Honorable Donna M. Eldridge Jefferson County Auditor Post Office Box 563 Port Townsend, WA 98368 Re: Contract No. Amendment No. Approved Grant Amount G-2841 11 - VR Maintenance Fees $20,615.53 I Payment authorized: $20,615.53 I CFDA No.: 90.401 [ Dear Donna: ,--__ __ ,_"",-- -~-.:7;~'if!!f~- ~-- -- - ,,1,4;;::;~:C", 'J We received your payment request as noted. a~ve. ..111 a~~nce-wit!ryourgrant , agreement,we.havaaUthOiiZedapayment ffi-the amount ()f$2O,6f5.53; The payment should arrive within 7 to 5 business days. You .are sfiILeriWea1Q~he~earof maintenancef~fqrYQ\J.LYQtin9.~ysrem: Please submit a current bill and your last bill before you became HAVA compliant to me as soon as you get them from your vendor. We will then draft an amendment to this agreement for the difference between your "pre HAVA" maintenance fees and you current maintenance fees. If you have any questions, please feel free to contact me at 360-902-4169 or lauerrero@secstate.wa.aov. Sincerely, -I. / /'- &-...-. Lori Guerrero HAVA Coordinator /' Enclosure , OSQS No. G.284111 APR 142010 ASCAL STATE OF WASHINGTON OFFICE OF THE SECRliiTARY OF STATI; AMENDMeNT NO. 11 TO GRANT AGREiEMENT NO. G.2841 Grant Agreement NO. G-2841 by and between the State of Washington, Of!il;e of the Secretary of Slate,Electlons DMskm lfierelt1after 'OSOS'} and the Jefferson Counly AUditor's Office (hereinafter 'County") Is amended as follows: statement of W()rk Funds are awarded to the County, as recommended and documented by the HAVA Grant AdvisOry Board and approved by 0508, for costs associated with one year of voter registration maintenance fee Increases. Period ofPerfonnance Subject to US ether provIsions, the period of performance of Amendment 11 to this Grant Agreement shaD commence on January 1, 2010, regardless of the date of execution of this Amendment, and be completed by December 31,2010. CompensatIon and Bfllina Proeedures In consideration of the work conducted described In the Statement of Work, 0505 agrees to pTovtde funding not to exceed $20,615.53. Relmbursement of County Expenses: . The County shall submit invoices with the supporting documentation, under Amendment 11to this Grant Agreement, to the 0505 Billing Contact for reimbursement not more than once a month. . The Counly shall provide proof of payroll charges to the 0505 Project Manager for staff lallor costs associated with Amendment 11 under this Grant Agreement . To receive reimbursement, the County must provide a detailed breakdown of authorized expenses (including original lodging receipt, if applicable), identifying what was expended and when. . . Invoices shall be submitted for expenses on the following annual schedule: For Expenses From July 1 through September 30 From October 1 through June 30 Submit By October 31. July 30 All Clelms shall be submitted to the 0505 Financial and Support Services Billing Contact Bea Huynh-Tien, P.O. Box 40224, Olympia, WA 98504-0224, (360) 586-2062. Payment for approved and completed activity will be made by warrant or account transfer by OSOS within 30 calendar days of receipt of the claim. The Grant Agreement number shall be referenced on the claim. Page 1 012 r.-""'_A_\lAGIanl~VACounIy~G-2841_284111 " OSOSNo. G.284111 All other lem1s and comfltlons of the original Grant Agreement remain in full force and effect. IN WITNESS WHeREOF, the parties have executed this Amendment. JEFFERSON COUNTY AUDITOR'S OFFICE OFFICE OF THE SeCRETARY OF STATE ~ fh . <=CLLwJ Ire~ 0Qr:lna Sldridge (9 JeffenWt County Auditor 'it ( j flU APPROVED TO FORM: AttONlflY General's Oflice =..~fJ!" "'" "'-- Page2of2 ~\Qmnclsllf,\VA_VAGalnlProgranUiAVACaunly~(;'2841_18419 , FORM Al9-1.... (Re',t.1~ ....- 8) BT"-~ IN~E VOUCHER ,., Secretary of Stale _Division Post ~ Box 40229 Olympia, WashIngIon 9ll504-ll229 INSTRUCTIONS TO VEtIlIXm OR.~ SutmIltis fonntoclalm ~ formaterlalS....-... M or1l8rflce:s.. ShowcompletGcleblilfOreachltem. f1J'!f: \i' " JOi" Venc!ofsCertl'llCala. IherebfcerllfJlIl1der~ofpeljurylhal thellemaandtOlaIsll:st8dhelmaft'lpqlel'cbargesformateriais.......a II${.<< seMce:s tumlshedtothe State I1Wa81lingtan.andthat aD goods fumIshed ancltor 8e1'V1a881'8rlCiered have beenprori:ledwi!hout4b-',.:L~\ becauSe of age. sex. marlIaI status. taC8 creed, ccIi:w. nalIonaIorigin. h8nd1c8p, reII;1on. orVletnam era ordl:sabledve1etattsstetua. JEFFERSON COUNTY PO BOX 563 PORT TOWNSEND, WA 98368 ~'n1.~#J~ (SIGN IN lNI<l FEDERAL 1.0. NO. OR SOCIAl SECURIlY NO. (I'<r___"""""_IolRS) JEFFERSON COUNTY AUDITOR 1/22/10 tTInEl (!lATE) RECEIVED BY DATE RECEIVED HAVA MAINTENANCE FEE REQUEST Rei~ment type: ~oter Registration System or o Voting System 2010 Invoiced amount: $ 20.615.53 Less Pre HA VA Maintenance Fees: - $ Net request $20.615.53 .. Attach invoice .. AttaCh invoice .. transfer below as either reimbursement or upfront ... Do not combine voter registration and voting system maintenance fees on one A-19. You must submit a separate A-19 for each maintenance fee request. if Reimbursement Payment (Provide receipts) Amount $20,615.53 o Up-front Payment.. Per HAVAaudit findings, Amount: up-front funds must be mailed to your vendor within three days of receipt of the funds from the 0808. ACCOIJNT1NG APPROVAL FOR PAYMENT DATE DATE PREPARED Y DATE DOC DATE REF. DOC. NO. I/ENDORNO. --~ ...... ....... - ilRG """"'" INOI!X AU.OC UMT . MOS _NO. 00 OFM Assoc:Iate9 ---; DFM Assoclaa 10 Chrysler. Suite A Irvlr;1e. CA 92618 949-859-8700 949-859-9512 Fax.# BUI To Jeffim!on County Auditor Donna M. E1drldse P~. Box 563 Port Townsend, W A 98368 P.O. Number Cont. 219105 . Terms Net 30 Quentlty Item Code Descrlptlon 6 WA- Jefl'emonEIMS Annual Lease - Yr. 4pricing 6 WA-J~yr.S EIMSAnnua1Lease- Yr. 5 pricing For1hemontbs of January- December 2010 Sa1es Tax Jefferson County-Port Townsend Combined ~VOIJ~OR.JU nON 19nature Dale'. . endor# Dr/) (J Ad<lress# nvoicelPO # :7::;' 0 77 \mount $ ;;;2() _ b /5, ~:::'> . ccount#n /) / /) ~I tJ CJ l:. . 'rojectfGrantIWO '7d K /1. q..'1,~ / JI . www.DFMAssooia1es.com . Ship To Ship Date 1/112010 .S.O.No. UIM Price Each 1,531.25 1,638.42 . 8.40% Total Invoice invoice # 33017 Amount 9,187.5OT 9,830.52T 1,597.51 $20,615.53 FORM A1ll-1A (RW.12JS8) 8 STATE OF WASHINGTON INVOICE VOUCHER AGENCY NO. AGENCYUllEONLY LOCA110NCODE P.R.ORAUTH;NO. AGENCY NAME 5eaefmy of smm lNSTRUCTlONS TO VENDOR OR CLAIMANT: SUb:mft this tonn to claim payment Elecllans DIvIsIon Post 0lIlce Box 411229 fotrnatenal:s,men:hamI1seorserv1cea Showcompletedetallforeachltem. Olympla, WashIngton 98504-0229 VENOOR OR CLAIMANT "''''.. '" V6ndm'sCertiftcal:e. Ihwebyoerl!fytmdel'penaf1yofpeljtlrythst theftemsandtotalalls1adherelnareproperchaJuesformaterlaJs,merctlmtdIseOl' servlcesfumlshadto lheSlateofWashlngton,andfhataJIgoodsl'umlshedand'Ol' JEFFERSON COUNTY seMces rendeted have been pmv!decI wifhout tlIscrImInaUon beeau$e of age, sex. marltaIstatus, racetned, color. nalIonaIOffsIn. hanllIcap. religion. Ol'VI8tnam el1l PO BOX 563 ordlsabledY&terans.ststus. PORT TOWNSEND, WA 98368 BY (SIGN IN INK) JEFFERSON COUN1Y AUDITOR 6/28/10 (TTI1.E) (OA1E) rEDERALI.D. NO. OR SOCIAL SECURtTY NO. (For'ReporlIngPersonalSel'\olcmContraotPeym:entstolRS) RECEIVED 8'( DATE RECEIVED HAVA MAINTENANCE FEE REQUEST Reimbursement type: o Voter Registration System or ~ Voting System 2010 Invoiced amount: $19.203.32 .. Attach invoice Less Pre HAVA Maintenance Fees: - $ 5.262.25 .. Attach invoice Net request $13.941.07 .. transfer below as either reimbursement or upfront *** Do not combine voter registration and voting system maintenance fees on one A-19. You must submit a separate A-19 for each maintenance fee request. ~ Reimbursement Payment (provide receipts) Amount: 13.941.07 0 Up-front Payment ** Per HA V A audit findings, Amount: up-front funds must be mailed to your vendor within three days of receipt of the funds from the 0808. PREPARED 8'( '1 (iHONE NUMBER DATE AGENCY APPROVAL DATE DOC DATE I PMT. DUE DATE CURRENT DOC. NO. REF. DOC. NO. I VENDOR NO. I VENOOR MESSAGE I ~ I UBINUMBER _INDEX ... WORK COUNTY CI1YJTllWJI ... >> .. c:+;";" ClASS ~ . '~~' ... TRANS 0 APPN PROGRAIII SUB """ ORG IIU1lOE1' """ PROJ - _NO. OOOB D FUND INOEll INDEX 08J 08J INDEX AWlC lINJT MaS -- PROJ ..... .... ...... .. .... .......... > . ACCOUNTING APPROVAL FOR PAYMENT DATE WARRANTTOTAL WARRANJ' NUMBER Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (877) 377-8683 10 JUl>I-4 AM 10: 51 BILL TO: JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse pO Box 563 , oom", M. HDlllDGf; . ,ErfERsON r.('~TQJ< .,v/lt~m fI'e....,... ..,. 'm~N COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 port Townsend, WA 98368-0.563 Port Townsend, .WA 98368-0.563 Coverage Date 0.4/0.1/10.-0.3/31/11 Election Ref: NA 1 GOLD-HDW MAlNT/SUPPORT-650 3318.3400. EA 3,318.34 1 Firmware Usage Agrmt-650 376.510.0. EA 376.51 1 Sftw Maint Agrmt-Unity EDM 2042.0500. EA 2,042.0.5 Election Data Manager 1 Sftwr Maint Agrmt-BOD 1276.290.0. ST 1,276.29 Ballot on Demand 1 Sftwr Maint Agrmt-Unity BIM 1276.290.0 EA 1,276.29 Ballot Image Manager 1 Sftwr Maint Agrmt-Unity DAM 638.140.0. EA 638.14 Data Acquisition Manager 1 Sftwr Maint Agrmt-Unity ERM 20.42.0.50.0 EA 2,0.42.0.5 Election Reporting Manager 1 Sftwr Maint Agrmt-Unity HPM 2552.5600. EA 2,552.56 Hardware Programming Manager' _::,':~"---:-iiON IN.......~~ . '\; .....J....,_ D ~ll~~.,J. Signa,"w . . v~<!;E'" Lf .J.n fit. II . !l1vo:',t,i.,#; Jrpf !Z:,~ - AmO'unlS / ~~. - ~ Acc.-,.w.' r5 () I (JoLt /}-t!r'l) 'l..'o;:li'~ . I f'f..;.;:,.(;I81ltIWO ~fI ?_~.~._:::-:;:.,:::.j WA 1,135.87 .0.0. .0.0 :--.. .......... FREIGHT DISCOUNT SHIPPING & HANDUNG TOTAL .00 .00. 14,658.10 . PLfASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT. THANKYOUI ,~.. . :- .II~)~ B.ECTIIIN -.- .. ~ El8c1iOR SlSte . P.O. Bo.3480 0__, IE 68103-0480' [8001241-8613 . """'liOn . r. . ~ I fir; S & SOftware, IRe: ~~rl-5 -- 534531 -1 -- 05/OS/04' Jt:.t'l"~ CllUNTY, WRSHINGTON s.ount0~ JEFFERSON ~~\9:'X~ .. ,'. ;'l COUNTY AUDITOR ... .AUDlTOR I,. . ., ' . pO aox 563 .\9!l1ll BtlX 563' " ' .1 pORT TOWNSEND, WI! 9Il368 pORT TOWNSEND, .' 98368 ... , " ..:" .. :: ' ---- d . .-~-~,--.- 110165 HJIIA 2004 NET 30 DAYS ~ 110165 ORDER ,ENTEflEI) BYa' Jll HllRE/IIZA W".... ,:?' i;' f" ll";:.g15 i;! INmlIRIESa PCJ~7 ~ U \fl ... SHIPPED IIIAa ESlS DEl.ll/ER\' i\ 1"\\ \ I :c mSON COUlirt ReneKaI period &/01/2:004 to 7/ 1/2005 rU.HC II'OftKS DEi'\' 1 HdW1" Support Ag,..t-III-C 200 1,876.0000 ' 1,876.00 Ophch lYC200 Central Count M PLEASE NOTE a , ReneWal fee is due and payable no later than 30 days prior to the begi ning af , the reneol period per your aa ntenanee agt"l!uent. '1, 'Sftwr Lieenlle Agret-AERD 1,500.0000 100.00 .00 Auto Election Raturn Prograe M PLEASE NOTEa Ranewa,l fea is. dua and payable no later than 30 days priar to the bagi ning af tha renewal peri ad per your ea ntenanee agrullent. 1 6ftwr Licenlle Agrlt-9\S 1,585. 1,585.50 Eleel:ian' Managelent Software' ft PLEASE NOTEI ReneKal fee ill due and payable no ),ater than 30 daYII prior to the begi , iog of the renewal period par your ea ntenanee agreeeent. , 1. 6ftwr LieenslI Agret-ETP IY-C I. &00. 75 I, &00. 75 Election Tabulation Prograe . .ft PLEASE NOlEI Renewal fae i~ dUe and payable no later than 30 daYII prior to the, begi ning of __..,._..._~ _vr . . 'II !!aT!! - JEFFERSON COUNTY, WASlnNBTllN COUNTY AUDITOR' . PO BOX 563 PORT TOWNSEND, WA 983&8 . Section sntems& SOllWBre, Inc. P.1.88X3480 . 0"",8188103-0480 . (8001247-8&83 - . 534531 -e - 05/06/04 - JEFFERSON COUNTY, WASHINBTON . COlINTY AUDITOR PO BOX 563 PORT 'TOWNSEND, WA 98368 .SAJ..ESIIIAN,TIllI KNUST 0626082 110165 . ORDER ENTERED.BYI M HAREJllZA INQUIRIESI SHIPPED VIAl ES&S DELIVERY' oee . the renewal period Per yoUr .4 ntenance agree..nt. .IlASHINSTON STATE TAX J:lQRT TOWNSEND 'CITY SAlE TAX-wA SHIPf)INlh TOTAl AIiIDIlNT IlUE . . Election Systems & Software, hie. 6055 Paysphere Circle Chicago, IL 60674 (877) 377-8683 BILL 10: SHIP 10: JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 Port Townsend, WA'98368-0563 JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 Port Townsend, WA 98368-0563 1 1 Coverage Date 07/01/10-06/30/11 Election Ref: NA Firmware Usage AgDnt-650 GOLD-HOW MAINT/SUPPORT-650 295.0000 EA 2600.0000 EA 295.00 2,600.00 .- ~-'~_..,-, .- INVOIC~).,~~: })"" ::':~,;tiiAnON ~~n:;;e-L"j;;;l6I!~: iI1volcelPO 73?'7 -, Amo1mt $ J/77. ~~.,-- A=8nt#OIJ7Ei ;,J...:r(r~~ Projeet!O;;'i;\,'(:;'Y/lf'('y <j tl..Ltl"O ~ ,', .,., ~. .;:,::l ~':) ~,~~~. ~. I......~~ -v .~:..~;:.. ~:J c.) C> ',~: .,. .~;.: ,- .~,;:: ::"'"' -~ ....:t:-; _ ~2; '2 '-:F"') .;:- ~~., cT\ 0:> '" " / ....,.~.._-...-....-~.... WA 243.18 .00 .00 FREIGHT DISCOUNT SHIPPING & HANDLING TOTAL .00 .00 3,138.18 PLEASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT. THANKYOUJ . . ~\" ELECTION SYS1IiMS & SDFI1fARE Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (877) 377-8683. fO JUN 28 /i.H 8: 04 ., /)9NN,~ 1'1 t' rp J" .EFFoRS(\N OOiiNT~;'~~\i~~OR JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 " , SHIP TO: '^"'---'r.',"'_,_ . . . ".".~ON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 BILL 10: Port. TownSend, WA 98368-0563 Port Townsend, WA 98368-0563 2 2 Coverage Date 11/01/10-10/31/11 Election Ref: NA GOLD-HDW MAINT/SUPPORT-AUTO Finnware Useage Agnnt-AutoMark 330.7500 EA 35.2800 EA 661. 50 70.56 . ~~~OiuzAnON Vendor # E L /.,). Q Aadn:sl! # JavolctlPO If -, ~ (. 7 (., " Amo1lIIl s 79.p. s'S . Ac@Imt# 60' or;;L./ N-c. ~GrantIWO Sit 7~ '('7. e..icn: WA 61. 49 .00 .00 FREIGHT DISCOUNT SHIPPING & HANDLING TOTAL .00 .00 793.55 . 746766 110165793.55 PLEASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT. THANK YOUl . Jun. 28. 2010 11:05AM .1eclion Systems & Software . No. 6350 P. Election Systems & Software, Inc. 6055 Paysphere Circle fa~n~ii~::74 \D JUN28 AM 9; 4\ OONi;h\ n, d..,;.;mGE . J!n EllS::;; ! CV,lM' { AIJ1'lIT/j1l BIlL TO: JEFFERSON COUNTY,' WASHINGTON Jefferson County Courthouse PO Box 563 pro: , Y'-'~:ITERsON COUNTY, WASHING'l'ON Jefferson County Courthouse PO BoX 563 Port Townsend, WA 98368-0563 I?ort Townsend, 1m 98368-0563 Coverage Data 11/01/10-10/31/11 Election Ref:' NA Sftwr Maint Ag:I:mt-AIMS 565.9500 EA 565.95 1 ~. :::;~ L,l.,"'!'" "--' - ~#., .., tlf,..3 . ~ . ~/t- =: Oe o,./-r (I~-o ProJ~tJWO . 'f'{ {7';;;" 'f'i.e..L(f. ViA 47.54 .00 .00 FREIGHT DISCOUNT SHIPPING 1\ HANDLING TOTAL .00 .00 613.49 . PLEASE 0Ell\CH MID RETURJil THIS STUB WlTHYOUR PAYMENT. THANK 'ltJUl TO: BOARD OF COUNTY COMMISSIONERS Date: July 1, 2010 RE: Request For Emergency Budget Appropriation/Extension and Amendment Prosecotlng AttomeylDRUG FUND DepartmentlFund Name 135-000-010 Fund Number Commissioners: (check all that apply) lZ) Please be advised that after a thorough eJ<"",m.mon of my current budget it appears that the amount aIlOCllled is insufficient to pay necessmy expenses of this department for this year. After a au-efoI e."amlnatfon of all the expendltores wIthln the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency app.oplhltion and budget extension in the amount 510,000.00 for this current year for the reason(s) outlined below. lZ) Fo, funds other thtm ClIlTent Expense - Is there enough Fund Balance (unencmubered cash) to cover this additional expanditore? Yes " No o Please be advised that a revenue 8Onr... (Le. grant, new fee) has been reoelvad by this department which was not included in the auonaI budget at the time it was prepared. Therefore, I request an emergency "pl',ujniation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenne Description Cnrrent Revision New Budget Bnw.et $0.00 $0.00 $0.00 $0.00 ... T01'AL REVENUE $0.00 $0.00 $0.00 BARS # Expendltore Deserlptlon Cnrrent Revision New Budget Bndget 51510.41.0000 Professional Services $10,000.00 $10,000.00 $20,000.00 SO.OO $0.00 $0.00 SO.OO .... .... . "; 1'Q1'41.. WENnrrtJj{E $10,000.00 SIO,ooo.OO $20,000.00 Reason for A ro riationlExtension The budget allocated for Professional Services in 2010 has been expended. The Prosecuting Attorney is anticipating additional expensesfservices that would qualify for payment from this fund. There is sufficient fund balance available in the fund to satisfy this request. RECE~'VE[i JUN 23 2010 COMM~~~s~n~\~F~It:. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 3, 2010 WSU JEFFERSON COUNTY EXTENSION DeparimentlFund Name Commissioners: (mark all that apply with an "X") W Please be advised that after a thorough examination of my current budget it appears that the amount allocated Is insufficient to pay necessary expanses of this department for this year. After a careful examination of all the expenditures wtthln the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $34,020 I D For funds other than Current Expanse (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~:s w 108000010 Fund Number BARS Revenue # Description 10s000010.33314.19.0305 MRC PROJECT GRANT Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included In the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $34,020 I BUDGET CURRENT REVISION AMENDED $100 000 $34 020 $134 020 $0 $0 $0 $34,020 $134,020 $100,000 BARS expenditure # 53190.31.0020 53190.41.0030 53190.41.0031 53190.43.0010 53190.49.0010 Description OPERATING SUPPUES PROJECT CONTRACT SERVICES PROJECT CONTRACT CONSULTANTS TRAVEL COPYINGJPRINTlNG BUDGET CURRENT REVISION AMENDED $2,896 $2 434 $5,330 $6515 $985 $7500 $48 750 $29,651 $78401 $2 500 $200 $2 700 $2,250 $750 $3,000 $62,911 $34,020 $96,931 Reason for Aoorooriation/Extension These funds are part of the original 2-year grant that covers the pariod July, 2009 to June, 2011: however, the deliverables timeframe has been moved up to June 30, 2010 for certain eelgrass, marine stewardship, and Mystery Bay projects. R~IIY Elected iaVDepartment Head Signature TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: June 28, 2010 DepartmentlFund Name REET TECHNOLOGY Fund Numbe 151 000010 Commissionere: (mark all that apply with an ")('1 o Please be adVised that after a thorough examination of my curent budget It appeare that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department bUdget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outilned below, I request an emergency appropriation and budget extension in the amount of: I I C2ti For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) ~[::::::_,~gm" _ho)hM boo,-.. ~,*d_",_ 9Q . was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the bUdget this year as outilned below in the amount of: I $10ll,OOO BUDGET BARS Revenue # Description CURRENT REVISION AMENDED 336.00.97 Interaovemment revenue REET Techno(oav $15,000 $100,000 $115000 $0 $0 $0 c,,',x . ';>;'~"'. 'c'",' .... '.., ("'. .",,,,.'rI:.1't: ' 1;V~liIg $15,000 $100,000 $115,000 BARS Expenditure # 514.22.410 Description Software a ent True Automation rofessional services BUDGET CURRENT REVISION AMENDED $110,000 $200000 $310,000 $0 $0 $0 $200,000 $310,000 110,000 Reason for Aoorooriation/Extension Fire! and second installments due on 2010 ~I~mmo~ Elected OfficiallDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: July 2, 2010 RE: Request For Emergency Budget AppropriationlExtension and Amendment Jeffersou Couuty Sl:terlff Department/Fund Name 136000010 Fund Number Commissioners: (check all that apply) Q Please be advised that after a thorough examination of my current budget it appears that the amount aIIocatad is insufficient to pay necessary expenses of this department for this year. After a eareful examination of an the expenditures within the department budget with respect to present and future neads, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this CUlTent year for the reason(s) outlined below. Q For funds other than Omen! Expense - Is there enough Fund Balance (unencumbered cash) to rover this additional expenditure? Yes No IZI Please be advised that a revenue source (Le. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $9,000.00 to include this new revenue in the budget this year as oudined below. BARS # Revenue Description Current Revision New Budget Burl..et 369.30.00.0000 Confiscated and Forfeited Properly $0.00 $9,000.00 $9,000.00 $0.00 $0.00 $0.00 p< ';::1::1':1:~~\.. ......... , KJl. v "'l'i~J!i $0.00 $9,000.00 $9,000.00 BARS # Expenditure Description Cnrrent Revision New Budget Buw.et 52121.35.0010 EQUIPMENT GENERAL $20,000.00 $9,000.00 $29,000.00 $0.00 $0.00 $0.00 $0.00 ill_:' ~\ifJ\LEXPENPtTURE $20,000.00 $9,000.00 $29,000.00 Reason for A ro riationlExtension The Sheriff's drug investigation fund allows us to pay for expenditures for more effeetive drug investigations that can not be accommodated within the General Fund. In June 2010, we received $9,000 as a settlement in a drug forfeiture action, allowing us to increase the funds available. RECEIVED JUL 0 6 2010 JEFFERSON COUNTY CO NERS TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtension and Amendment Grant Management 123-'100-'110 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget It appears that the amount allocated Is Insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures wIthIn the deparbnent budget with respect to present and future needs, I find that my budgat Is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation end budget extension In the amount of: I I o For funds other than Current Expanse (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover thIs additional expenditure? ~~~ D Please be advised that a revenue source (I.e. grant, new fee) has been receIved by this department which was not included in the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budgat extension to include this new revenue In the budget this yeer as outlined below in the amount of: [ $0 Date: July 6, 2010 BARS Revenue # DescrIption BUDGET CURRENT REVISION AMENDED $0 $0 $0 BARS expenditure # 59700.00.0177 DescrIption Operating Transfer In to Special Pro ects BUDGET CURRENT REVISION AMENDED $0 $35,000 $35,000 $0 $35,000 $35,000 Reason for ApproprialionJExtenslon The Resource Conservation Manager Project was not budgeted for 2010. The funding for this project comes from a Washington State Department of Commerce Grant, a puget Sound Energy Grant, and funding by Jefferson County, the City of Port Townsend, Fort Worden, Port Townsend School District and Chimecum School DIstrict. The Operating Transfer to the Special Projects fund is for cesh flow purposes as the grants are on a reimbursable basis. ThIs Is the first year of e 3 year project. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExtenslon and Amendment PW Special Projects 177..000..010 DepsrtmentlFund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget It appears that the amount allocated Is insufficient to pay necessary expenses of thls department for this year. After a careful examination of all the expenditures withIn the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this currant year for the reason(s) outlined below, I request an emergency appropriation and budget extension In the amount of: I . I D For funds other than Currant Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~: w Please be advised that a revenue source (I.e. grant, new fee) has been received.. by this depsrtment which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I $68,732 BARS Revenue # 34931.10.0000 33831.00.0040 33831.00.0050 33831.00.0060 33831.00.0070 33928.11.0000 39700.00.0123 BARS expenditure # 51820.10.0000 51820.20.0000 51820.31.0000 51820.42.0000 51820.43.0000 51820.49.0000 51820.95.0000 Date: July 6, 2010 Description BUDGET CURRENT REVISION AMENDED $0 $6412 $6412 $0 5,433 $5 433 $0 ,758 $6 758 $0 5 555 $5,555 $0 5574 $5,574 $0 000 $5 000 $0 $35,000 $35 000 $0 $69,732 $69,732 Description BUDGET CURRENT REVISION AMENDED $0 $27,076 $27,076 $0 $13,535 $13,535 $0 $1,343 $1,343 $0 $559 $559 $0 $635 $635 $0 $1,500 $1,500 $0 $2,831 $2,831 $0 $47,479 $47,479 Salaries Benefits Supplies Communications Travel Miscellaneous Interfund RentelslLeases Reason for ApproprlatlonlExtenslon The Resource Conservation Manager Project was not budgeted for 201 O. The funding for this project comes from a Washington State Depsrtment of Commerce Grant, a Puget Sound Energy Grant, and funding by Jefferson County, the City of Port Townsend, Fort Worden, Port Townsend School District and Chlmacum School District. The Operating Transfer Is for cash flow purposes as the grants are on a reimbursable basis. this is the first year of a 3 year project. Res~