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Home My WebLink About050625M ,,c6OAT Co RISK MANAGEMENT COMMITTEE y:: Tuesday, May 6, 2025 — 10:30 a.m. �SNING)O REGULAR MEETING MINUTES MEMBERS: Mark McCauley, County Administrator/Risk Manager Sarah Melancon, Human Resources Director/Risk Coordinator Stacie Prada,Treasurer Apple Martine, Public Health Director Willie Bence, Emergency Management Director/Safety Officer LEGAL COUNSEL: Philip C. Hunsucker, Chief Civil Deputy Prosecuting Attorney Melissa Pleimann, Civil Deputy Prosecuting Attorney STAFF: Adiel McKnight, Deputy Clerk of the Board/Claims Coordinator CALL TO ORDER: Chair Melancon called the meeting to order at the appointed time. In attendance were Members McCauley, and Bence. Member Martine joined the meeting at 10:31 a.m. Also in attendance: Legal Counsel Melissa Pleimann and DCD Director Josh Peters. Member Prada joined the meeting at 10:42 a.m. PUBLIC COMMENT PERIOD: Chair Melancon called for public comments, and no comments were received. APPROVAL OF MINUTES: Member McCauley moved to approve the Regular Meeting Minutes of April 1, 2025, as presented. Member Martine seconded the motion. The motion carried. NEW BUSINESS re: CLAIM(s): Not discussed. OLD BUSINESS: CONTINUED DISCUSSION re: CLAIM(s) • Update re: Claim C-08-24; Patricia Carson; Car Damage due to Road Work; In the amount of $708.47 Claims Coordinator McKnight provided an update on the claims, advising a Release of Claim was received, un-notarized. An email was sent accepting the form. Member Martine moved to close out the claim with the information provided. Member Bence seconded the motion. The motion carried. EXECUTIVE SESSION: An Executive Session was scheduled from 10:35 a.m. to 10:55 a.m. Chair Melancon announced that the Executive Session will be held from 10:35 a.m. to 10:55 a.m. regarding Potential Litigation under exemption RCW 42.30.110(1)(i) as outlined in the Open Public Meetings Act. Staff present: Risk Manager, Civil Deputy Prosecuting Attorney, Public Health Director, Safety Officer, DCD Director, Treasurer, Risk Coordinator, and Claims Coordinator. Chair Melancon concluded the Risk Management Committee- May 6, 2025 Page: 2 Executive Session and resumed the regular meeting at 10:55 a.m. There was no proposed action, and therefore no public comment. EXECUTIVE SESSION: An Executive Session was scheduled from 10:55 a.m. to 11:10 a.m. Chair Melancon announced that the Executive Session will be held from 10:55 a.m. to 11:10 a.m. regarding Actual Litigation under exemption RCW 42.30.110(1)(i)as outlined in the Open Public Meetings Act. Staff present: Risk Manager, Civil Deputy Prosecuting Attorney, Public Health Director, Safety Officer, DCD Directory, Treasurer, Risk Coordinator, and Claims Coordinator. Chair Melancon resumed the regular meeting at 11:10 a.m. and announced the Committee will be extending the Executive Session from 11:10 a.m. to 11:15 a.m. Chair Melancon resumed the regular meeting at 11:15 a.m. and announced the Committee will be extending the Executive Session from 11:15 a.m. to 11:20 a.m. Chair Melancon concluded the Executive Session and resumed the regular meeting at 11:20 a.m. There was no proposed action, and therefore no public comment. CONTINUED DISCUSSION: OLD BUSINESS: CONTINUED DISCUSSION re: CLAIM(s) • Update re: Claim; C-10-24; JNR Adjustment Co.; Property Damage re: Lumen's 50-pair anal cable damaged; In the Amount of$425.13; 375 Old Anderson Lake Road, Quilcene,WA 98376 • Update re: Claim; C-11-24; JNR Adjustment Co.; Property Damage re: Lumen's 50-pair buried cable damaged; In the Amount of$545.99; 7901 Center Road, Chimacum,WA 98325 Claims Coordinator McKnight provided an update to the Committee. After discussion it was recommended that the County send a letter closing the claims and attaching the letter from Washington Counties Risk Pool (WCRP) denying each claim. Member Prada moved to send a closure letter attaching WCRP denial letter for both claims C-10-24 and C-11-24. Member Bence seconded the motion. The motion carried. FUTURE AGENDA ITEMS: Member McCauley noted that DCD Director Josh Peters will be appointed Risk Manager as of July 1, 2025, with a resolution. NOTICE OF ADJOURNMENT: After closing remarks, Chair Melancon adjourned the meeting at 11:28 a.m. until the next regular meeting or special meeting as properly noticed. Respectfully submitted: f A e c gh , Cl m Coordinator C;;