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Home My WebLink About023 10 ~. (;:4;t~ ~ 67/1'1/r6 JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE FOR PROPOSED SUPPLEMENTAL BUDGET APPROPRIATlONSIEXTENSIONS FOR VARIOUS COUNTY DEPARTMENTS } } } } RESOLUTION NO. 23-10 WHEREAS, several County departments have made a request for supplemental budget appropriations/extensions for their 2010 budget; and, WHEREAS, the increased spending in some requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2010. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUNDfI. FUND NAME REVENUE EXPENSE ~, , . CURRENT EXPENSE 001-021-000 AuditOr's OflIcelEIactlons $ 34,557 $ 34,557 001-240-000 Superior Court $ 1,290 $ 93,695 Total Current Expense $ 35,847 $ 128,252 SPECIAL REVENUElCAPITALlENTERPRlSEIINTERNAL SERVICE FUNDS 135-000-010 JC Drug Fund' , - 10,000 108-000-010 WSU extension' 34,020 34,020 151-000-010 REET Technology 100,000 200,000 135-000-010 Sheriff's Drug Investigation Fund 9,000 9,000 123-000-010 Grant Management - 35,000 177-000-010 PW Special Projects 69,732 41,479 , There Is enough unencumbered cash In this fund to cover the addlUonal expendlture. NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that a public hearing be held on the said emergency appropriations/extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington,. on the 2nd day of August, 2010, at the hour of 10:00 a.m., and that notice of said hearing be publiShed in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the appropriations/extensions for such alleged emergency. APPROVED this 19th day of July, 2010. SEAL: .#""",,,,,,,,,,, .'" 'I~" C' / " . .... . .14,'<' . ", ...' 10</ ,,'l. ;,' ":,'-j _. ...' ,. "f'"':' :;-~,'J 'i'" .- -,,--~. .t!~_ \1 ~"S, , ,- ,--_, ~,"\ i.! "-i...: ' ~~ ~'.'#' " '1 "", " ,\" -' I "\:1 ,.,.' 'I'~ ... \. i. ""., i.!'.... "I'r'.. .' ...... "',. ~~-<~, . <..' ,-; :,' ;':::'J ." I, _c it- YO'I ~"'~. ".' .1.:......j...~,.... i /; ,- 7?.:-- ",J. - ;;l ~~., ~~.. -,<(4f' , ......'~.8t).!!~~ "r "....._g,~" __"", -~~.~ ATTEST: ~~, Deputy Clerk ofth ,~ JU JEFFERSON COUNTY BOAAD J!.OMMISSIONER~ DawdsY~ Phil Johns n, Member Sf~b& Page 2 of2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriatlonlExlenslon end Amendment Date: July 6, 2010 SUPERIOR COURT Deparln1entlFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examJnatlon of my ourent budget It appears that the amount Elllocatad Is Insufficlent to pay necessary expenses of this department for this year. After a careful examlna~on of all ~e expendItures withIn the deparbnent budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reeson(s) outlined below, I request en emergency appropriation and budget extanslon In the amount at I $109,082 I D For funds other than Currant Expense (Genaral Fund)- - Is there enough Fund Batance (unencumbered cash) to cover this additional expenditure? @~~ D 001-240-000 Fund Number BARS Revenue ## 33401.20.0001 Please be edvlsed that a revenue source (I.e. grant, new fee) has been received by this deparln1ent which was not Included In the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to Include this new revenue In the budget this year as outUned below In the amount at I $'!.,,290 I BUDGET CURRENT REVISION AMENDED o $1 290 $1 eo $0 $0 $0 $1,290 Description GAL REIMBURSEMENT REVENUE . $0 $1,290 BARS Expenditure ## 51221.10.0020 51221.10.0600 51221.41.0070 51221.41.0010 51221041.0030 51221.49.0030 Description BUDGET CURRENT REVISION AMENDED $3 000 $12000 $15000 $3 000 5 000 $8 000 $15000 $60401 75401 1 891 $1 290 . $3 181 $3,000 $4,500 $7500 $21,008 $10,504 $31,512 , 5 BAILIFF CLERK HIRE PSYCH EVALUATION GUARDIAN AD LITEM INTERPRETER JURY F~S Reason for A ro rlatlonlExtension SEE OTHER PAGE FOR REASON FOR APPROPRIATION OfllciallDepartment Heed Signature SUPERIOR COURT 2ND QUARTER APPROPRIATION JUSTIFICATION 2009 THERE WERE 330 BAILIFF HOURS EXPENDED. 2010 YTD THERE lIA VE BEEN 476.5 HOURS EXPENDED. AN INCREASE IN THAT LINE ITEM IS REQUIRED TO PROVID BAILIFF SERVES FOR THE REMAINDER OF 2010. THE ORIGINAL $3000 BUDGET WAS FROM THE TRIAL COURT IMPROVEMENT FUND AND IF THAT ACCOUNT ALLOWS I WOULD SUGGEST THE ENTIRIE $12000 REQUESTED OR AT LEAST A PORTION OF IT BE FURNISHED FROM THAT LINE ITEM. THE SUPERIOR COURT IS REQUIRED TO MONITOR ALL GUARDIANSHIPS FILED IN THE SUPERIOR COURT AND UNFORTUNATELY THIS IS AN UNFUNDED MANDATE. THE SUPERIOR COURT JUDGE HAS AUTHORIZED THE CLERK HIRE TO WORK ON A PROJECTING BRINGING ALL GUARDIANSHlPS uP TO THEIR CURRENT REPORTING REQUIREMENTS BASED ON A SCHEDULE OF TUESDAY AND THURSDAY 8:30 A.M. - 3:00 P.M. DAILY. ADDmONAL FUNDS ARE REQUIRED TO COMPLETE THIS PROJECT. THE PSYCH EV ALUA TION LINE ITEM WAS QUICKLY DEPLETED AS WAS THE BAILIFF AND JURY FEES DUE TO THE STATE VS. MICHAEL PIERCE JURY TRIAL. THE REQUESTED AMOUNT WILL BRING THE LINE ITEM OUT OF THE RED AND PROVIDE 1/2 OF THE ORIGINAL ALLOTED AMOUNT FOR THE REMAINDER OF 2010. JURY FEES ARE IN THE RED DUE TO THE STATE VS. PIERCE JURY TRIAL AND FUNDS NEED TO BE REPLENISHED TO PROVIDE FOR ADDmONAL TRIALS SET FOR THE REMAINDER OF 2010. WE WERE FORTUNATE TO GET AN UNEXPECTED CONTRACT WITH AOC FOR GUARDIAN AD LITEM FEES AND THE REVENUE LISTED REPRESENTS THE COMPENSATION FROM THAT CONTRACT WHICH SIMPLY NEEDS TO BE REALLOCATED BACK TO THE SUPERIOR COURT . BUDGET LINE ITEM FOR FUTURE USE. TO: BOARD OF COUNTY COMMISSIONERS Date: June 28, 2010333 RE: Request For Emergency Budget Appropriation/Extension and Amendment Jefferson County Anditor's Oft'i<eJElectlons DepartmentIFund Name 001-021-000 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorongh e;Y.min.m1)ll of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a mrefnl examination of aU the expenditures within the deparbnent bndget with respect to present and futore needs, I find that my budget is short. Therefure, I request an emergency appropriation and budget extension in the amount $34,556.60 fur this current year fur the reason(s) outlined below. o For fluids other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue sonn:e (Le. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefure, I request an emergency appropriation and budget extension in the amount of $34,556.60 to include this new revenue in the budgetthis year as outlined below. BARS # Revenue Description Current Revision New Budget Un 33390.40.0010 HA VA GRANT $0.00 $34,556.60 $34,556.60 $0.00 $0.00 $0.00 $0.00 $34,556.60 $34,556.60 BARS # Expenditure Description Current Revision New Budget Bu 51170.49.0200 ES&8 LICEN8E AGREEMENT $7,442.00 $13,941.07 $21,383.07 51180.49.0100 EIMS MONTIILY LEASE $0.00 $20,615.53 $20,615.53 $0.00 $0.00 $0.00 $7,442.00 $34,556.60 $41,998.60 Reason for A ro riation/Extension The Office of the 8ecrel8Iy of 8tate (0808) and the Help America Vote Act (HA V A) Board for Washington 8tate approved to pay a portion of our 2010 voter registration and voting system maintenance fees. This was designed to ease the financia1 increases due to the impiementation on HA V A. Originally, it was set up that 0808 would directly pay our vendors. After I consideration by the Office of Financial Management and the 0808, it was determined that these costs would be covered by a grant Therefure, we would pay our vendors and the grant would pay the difference between the bill and the hill before we implemeoted HA V A. Prior to HA V A, we paid ES&8 $5,262.25 for our Hardware!Software Maintenance. Therefore, this grant I will pay the 2010 costs less the $5,262.25 for a total of$34,556.60 for both our voter registration system ($20,615.53) and I voting system ($13,941.07). H'''-''' ";'=, " ik; ~ i ','F' ,,@ &crj &~ &1 oz:::~ , )/h. ~~ 9tJ. LtJ. (1(.~ JUN 2 B 2010 [! f!: ,~~ ~~ ~~~, ;"'-'< ' , to' Ie." " b _, ~.; ILl U :(JJ~'-8~Bn!!>i~:: ..... '" '(. ~'li:! <.1."",> ~'i~b~... . ,,' __:"c--<, '71ia~OR' . . '. . . Secretary. of State . . SAMREBD 'Wasti~s_ . ELECTIONS ." . PO Box 40229 OIymJlla, WA ll8lllJ44l229 ..... (3601W2.... "'ISO ToII-free (BOO) ~1 .WWW.SOli.YIQ.goY . )" ;:~ . Jun~14,2010 - ' -. ,- - . .,,- -' - -. '. . 1"11~ Honorable Donna M, Etdrl~ J.~~il9Q~nty AUditOr . PoStC>ffiCe BoX5E)3' .. Port T6wnsend,WA 98368 . ,', - - -- -. - ,-- ". ---,,- . . - - , ".', ,-, , 'ContractNo;. .. .'G,.284f .' . . . AmoodmenfNo. .... 11 ...;VR Maintenance F_ '. Approved GrantArtlOunt. $20,615.53" '^~ , ";1 ." . . I Payment authorized;. . $20,$15.53 ;c': '!CFDA No.: 90.401 I...... . ',_!~ :;1 , +; I:,,'" ,', - , --. ~~-'~ . Dear. DOnna: . . . '. Wereeer#~ our payment req~est as noted above. .llY1i~~y6ti~~t . . ..~~~1iIeiifiv1Wi.a~lt~~liflhe~~_;~~g. The payment . shOuld arrive withIn 7to 5 business days; .... .,' . . -7_.', ," " , . . ,- "',.,..~..~i"~_~~\f,lil"''':'''''''''''''o .... ...... ..... ..~-.~.~.PIEJ8se " . ,,':""'~.'" '. -_.-Mi.~<>'..... 'c" . ."......".. ,.-.,.....~'.I.lO!lI' . . -.". .' '.' ...... . .... ..submit ac:tlrrantblll im4 yQurlast bill before you became HAVA compliant tome as SOOn as you.getthem fromYOlArvendor, VVeVllII thEm draft an .amendment to this .'. . . agreement fodhe difference between your"pre l}AVA" maintenance fees andyQu . .. " current mainte~ feeS.. . . . . . .. - '. ". ::) . :~ -" .' . - - - '. ,'- - '.- , :. If youhay$ any questions, ple$Se.reeI freefp~ritacfme at36Q..9024169 or ., Iquerrero@secstate;wa.aov." ...... ",' . . . . · s~lncerelY' L" . '. ,- '- - '--,'- '. - -, ' 0''-- ;, ".' _-" ': _--,-,- ;.-_~, _,'" ,'t- - - "', -, - "', _ _;- ~ _ .' - ' ' : -. . , , . ' " " - -,. - lori Guerrero . HAVA COOrdinator'. . ? .. ,,1;\,". . / ,"___"F, " ", ,~- ~,~:~, ~. osos No. G-2B4111 APR 14 ZUlU FISCAl STATB OF WASfUl\lGTON OFFICE OF THJ!; eoaatA-RY.OP STATE AM~Il!IlO.11 . TO GRANT AGReEMSNT ftO. G~1 Grant Agreement NO. G~2S41 by ana betwQen th~ ~ of~!neton, Office. of the S$retary of Stale, E1oo1!0ns DMsllm (RereiMfter 'OSOS") arlQ: tlTe J~!f Caumy Audlfor's Oflloo (hereinafter #County") is amenOOd as follows: Statement of Work FundS are awarded to lI'te County, m; recommended and dtlewnenlaa by the HAVA Grant AdlJlsoJy Board and apJ:lI'lJWd by OSOS, for costs assoolatecl: wtth one year ohoter reglstratron maIl'IterianC9 fee Increases. Period ofPerfounanc:e Subject to ftS mher provisions, the period of performance of Amendment 11 to this Grant Agreement shaD oommence on January 1, 2010, regardless of the date of execution of this Amendment. and be completed by Oel:ember 31, 2010. Comoensatlen and.BillinQ PrI:Icedwres In oonskleratlon of the work conducted described In the Statement of Work, OSOS agrees to piwfde funding not to exceed $20,615.53. Relmbursement of County Expenses: . The County shall submit invoices with the supporting documentation, under Amendment 11 to thls Grant Agreement, to the OSOS Billing Contact for reimbursement not more than once a month. . The County shall provide proof of payroll charges to the OSOS Project Manager for staff tabor costs associated with Amendment 11 under this Grant Agreement . To repelve reimbursement, the County must provide a detailed breakdown of authorized expanses (including original lodging receipt, if applicable), identifying what was expended and when. . Invoices shall be submitted for expenses on the following annual schedule: For Expenses From July 1 through September 30 From October 1 through June 30 Submit By October 31. July 30 All Claims shall be submitted to the OSOS Financial and Support Services Billing Contact Bea Huynh- TIan, P.O. Box 40224, Olympia, WA 98504-0224, (360) 586-2062. Payment for approved and completed activity will be made by warrant or account transfer by QSOS within 30 calendar days of receipt of the claim. The Grant Agreement number shall be referenced on the claim. Page 1 of2 ~_"'-lIAVACoooIy~G-28411Je1fe<aon284111 050S ~o. Q..2114H1 All ofherterms and eondllions of the original Grant AgreemMt r$'laltlln full force and effect. IN Wfl'NISS WH!FtEOF, the parties have executed thl$ Amendment JE~ OOUN1Y AUDITOR'S OFFICE OFFICE OF THe 8iCRl!TARY OF STATE r ~~. ZU~.'-" .Jetferllen County AudItor ( j (, 'I APPROveD TO FORM: ~.tlerlIf's OffIce .~'I'" ~ ........ Date F'~~. ., "- Page2of2 . ~~_VAGraalFrogran\HAVACounIr~_G.2M_ltl419 FORM A1g..1A' ~.12J96) 8 STATF'" "'VASHlNGTON INV. ;E VOUCHER ~,,, ";'~'--' SeaeIaty of State EIedIons ~ Post 0fIIce Box 40229 Olympia. WasIiInglOn 98li04-()229 ~TOvamoROR.~SUtJmltlhlsformtodalrnpaymer4 ti:lrmaterials,......~_.db....Of'semcea. ShclwcompetodetalforeachItem. JEFFERSON COUNTY PO BOX 563 PORT TOWNSEND, WA 98368 VencIor'acertllk:ate. Ihetwtcer1lftunderpensllyofperjtaythal: the !l:etn$ 8l'1d lOlaIs Iisled herein are Plupet chqes lcirmstedal:s, meRlhandlse or IIClfViI:lea. fumbhed to the Slate ofWSSZdngtOrl. and that III goods fumished Mdlor aenlcesrendetedfllMtbeerlp-cwldedwilhotlldlscrlmlNdlonbecaUll8ofaae,1I8X, ma:ritaI statu:s. me creed, cdOt, nalIonaI cqln. flancbtp, raIIgIon. Of'VIetnam em orclls8bledveteranssfB%uS. ~tJn.~dJ~ (SIGN IN IMQ FEDERAL ID. NO. OR SOCIAl. SECURITY NO. (Fo<___Ccnll8ol_lolRll) JEFFERSON COUNTY AUDITOR 1122110 (JITlEj (DATE) RECEIVED BY DATE RECEIVED HAVA MAINTENANCE FEE REQUEST Rel~ment type: ~oter Registration System or o Voting System 2010 Invoiced amount $ 20.615.53 .. Attach Invoice Less Pre HAVA Maintenance Fl!ElS: - $ Net request $.20.615.53 .. Attach Invoice .. transfer below as either reimbursement orupfront ... Do not combine voter registration and voting system maintenance fees on one A-19. You must submit a separate A-19 for each maintenance fee request. g'" Reimbursement Payment (Provide receipts) Amount: $20,615.53 o Up-front Payment" Per HAVAaudit findings, Amount up-front funds must be mailed to your vendor within three days of receipt of the funds from the 0808. DATE DAle DATE VENDOR NO. Q1Yll'OlMI ........ UNIT _NO. WAARANT NlJMBER .---.; 00 DFM Associat~ 'Invoice 10 Chrysler, Suite A I Date I Invoice # l Irvlr;te, CA 92618 IlRUssllClitl!! 949-8$9-&700 1/112010 33017 949-859-9512 Fax,# smTo JalllI:rson County Auditor DoDMM. El4d4se P;(). Box S63 Port TOWDSlllld, WA 98368 ShIp To P.O. Number tenns S!1lp S.O.No. Cont. 2/9/05 Net 30 , , " Quantity ttem Code Descripllon UIM Price EacI1 Amount 6 W A -Jefferson ElMS Ammal. Lease - Yr. 4 priolDg 1,531.25 9,187.5OT 6 WA.l~yr.5 ElMS Ammal. Lease - Yr.5 priolDg 1,638.42 9,830.52T For the IIlOIltbs of J8I11III[)' - December 2010 Sates Tax Jdfers4m County.Port TOWIISeIId ComIVn"" 8.4O"1l. 1,597.51 " . :~~~~TION, endor iI t) A~ II nvoicelPO# -:7~O77 f.lIlount $ ;;;;2{J. h /5, t;;; 3- , .. coount# jt!} L'J I }J:::;U (7 (JJ rojectlGIllIItlWO G ,1tKIJ. q' ,/) /11 . . Total $20,615.53 .... www.DFMAssoeI.1es com FORM A19-1A (Reot.121ll6) STATE OF WASHJNGTON INVOICE VOUCHER AGENCY USE aNt Y --;L9CATlON-CO~ ~:~:9.~A.UTH.NO. . -;-:->~-;<'-'~';-;~, ", i_'fS';::':~-/:AGENcy-rAAf.ll:E::- ,i'>>,,::' Secre1llry of SIIlle INSTRUC110NS TO VENDOR OR CLAlMANr: SUbmIt this rami to claim payment Elecllons IlMsIon Post Offk:e Box 4022Il formaterlals,rnetCllandlS8ot8elVl:ces. ShowcornpJetedelallforeachltem. Olympla, WashIngIon 985Q4,022ll '.' '-''':VEl'IPOfrOILC a:i'tartl1S.to-bif le::tQ Ve:mIor'sCerUlleata lbereby~tlnderpendyofperjulylhat tboltemsantl'tofaIsliste:dhereln8l&ptOp8I'c/l8:ru8IIfi:lrmal:etlals,merd1andls:eOl' 8el'Ylce:sfurnlshedto the state ofWashlngton,andfhataIlg:oocJsf'tlmlshedandlOl' JEFFERSON COUNTY aerrlcesl'8l'ld8redlmvebeenprovldedwfthou1d1sclimlnatltlnbecaus&ofage, sex, marl:taIatatus, fBCBcnled, calor, nafkmalorIgfn, handlcap, relIukm. otV!etnamera POBOX 563 or disabled merans statua. PORT TOWNSEND, WA 98368 BY (SIGN IN INlQ JEFFERSON COUNTY AUDITOR 612811 0 (J1TlE) (DATE) FEDERALtD.NO.ORSOCIAlSECURfTYNO. (f<<_--~_"'1R8) RECEIVED BY DATE RECEIVED HAVA MAINTENANCE, FEE REQUEST Reimbursement type: o Voter Registration System or ~ Voting System 2010 Invoiced amount $19.203.32 .. Attach invoice Less Pre HAVA Maintenance Fees: - $ 5.262.25 .. Attach invoice Net request $13.941.07 .. transfer below as either reimbursement or upfront ... Do not combine voter registration and voting system maintenance fees on one A-19. You must submit a separate A-19 for each maintenance fee request. ~ Reimbursement Payment (Provide receipts) Amount 13.941.07 0 Up-front Payment.. Per HAVA audit findings, Amount: up-front funds must be mailed to your vendor within three days of receipt of the funds from the 080S. PREPARED BY 'I ~ONENUMSER DATE AGENCY APPROVAl DATE DOC DATE I PMr.OUEDATE CURRl!NT DOC. 1110, REF. DOC. 1110. VENDO~NO. VENDOR MESSAGE I ~ I UBlNUMSER "X.'.: .......INDEX ': r)~~ ..... COUNTY CITYITOWN (}}l. . .Ae', ClAlI8 ~ m ~,8 .,. T1WlS 0 ..... PROOIWI ORB BIJDOIiT - _NO. iUF CODl! D INDIlX INDEX INDIlX AlJ.OC ..... .... c,;., 'c';")'" ".i',' i :z<, 'ie' ii' ~ 'k ...i<('.' ;cy ?f $/2; > },;.. <1 ";, ii" i:; .,,> ACCOUNTING APPROVAl FOR PAYMENT DATE WARRANT TOTAl WARRANT NtJMBER i\l.~ ELECTION S1'SI'EMS & SllFIWAIIE Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (8n) 377-8683 IOJUI>l-4 AliIO: 51 BILL TO: JEFFERSON COUNTY, WASHINGTON Je~ferson County Courthouse PO BoK5~3 Of/mu, M. HO'lfDGf; JEl'f"!!S!1N C('~..::~~JTQli C'v~ ~TO: '1')C"~". ...~.., .'.. ~N COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 Port Townsend, WA 98368-0563 Port Townsend, .WA 98368-0563 Coverage Date 04/01/10~03/31/11 Election Ref: NA 1 GOLD-HOW MAINT/SUPPORT-650 331,8.3400 EA 3,318.34 1 Firmware Usage Agrmt-650 376.5100 EA 376.51 1 Sftw Maint Agrmt-Unity EDM 2042.0500 EA 2,042.05 Election Data.Manager 1 Sftwr Maint Agrmt-BOD 1276.2900 ST 1,276.29 Ballot on Demand 1 Sftwr Maint Agrmt-Uni ty BIM 1276.2900 EA 1,276.29 Ballot Image Manager 1 Sftwr Maint Agrmt-Unity D1IM 638.1400 EA 638.14 Data Acquisition Manager 1 Sftwr Maint Agrmt-Unity ERM 2042.0500 EA 2,042.05 Election Reporting Manager 1 Sftwr Maint Agrmt-Onity HPM 2552.5600 EA 2,552.56 Hardware Programming Manager ----~.~.....-. -'- -;:.. :U":;~170' ",..., A"MON IN'". .~-..".".. .. 1'JLdUA . "vJ......_. ~ 1.1j.~'~ SlgnaI:Jl';: II Vendt::d>,p" LleJ.D R. . 1I1W!'ot,i,JlI 7#1- ~t€ ~ AllU)"unt S /"C:f ~ Sfi'. , .- Account!. bfJ I DoLI n'.-rr- '.....Tt,(;<anUWQ ~(/70., .~...::'. .r..i' . ~ ",~""~"H'.'U"',~,,;,",--,,."""""" .... 1--., - WA 1,135.87 .00 .00 FREIGHT DISCOUNT SHIPPING & HANDUNG TOTAL .00 .00 14,658.10 744568 110165 14,658.10. PlEASE DETACH AND RETURN THIS STUB WITH YOUR PAYMENT THANK'IOUI ....-.-.. t VVtlllJI'Wnt_" vrr' r.- . n ,', ~ ,~, , ll$""~,,~S Bectlon SJrste, S & Software, Inc. , 'P.8.80x3480 - ::.: 8_. IE 881113-8488 _ """" B.fC1IiN (800) 247-8883 _ 1 ' , _1- 05/06/04 - ,~,..- """". ...."""" "'" ......... "'~~' ',", '.: COUNTY AlJDITDR fl"AlJDITDR I.., ' "" '\ pO atIX 563 .\92\111 atIX 563' \: ' :\ PORT TDlINSEND, WA 98368 . PORT TOWNSEND, . ~ ". , ;" ~":; : :; , " \ \ /'( :€h'/V,.'~' '>j\ U . . .--.,--.- )( ERSOH COUllrt Renewal period 8/0112004 to 71 1/2005 PH.lIC YiOHIIS OEPT 1 Hdwr Support Agrd-II1-C 200 1,876.??oo, 1,876.00 Optech IVC200 Ce'l'ltral Count 'fit PLEASE NOTE" ' ReneWal fee 19 due and payable no later than 3Q days prior to the ,begi ning of the I"en_l period per your 1011 ntenance agreeaent. 1 ,Sftlll" License Agrd-AERO 1,.500. ??oo 100.00 .00 Auto Election RetUl"n Progral 'fit PLEASE NOTEI Heneol fee ill. due and payable no later ,than 30 days prior to the begi ning of the renewal period per yo\ll" 1011 ntenance agreeaent. 1 Sftlll" License Agrlt-alS 1,585. 1,585.50 Election Manage.ent Software 'fit PLEASE NOTEI' ' Renewal fee is dUe and payable no l~ter' ,than 30 days prior to the begi ing of the renewal lIeriod per your 1011 ntenance ' agreelent. 1, Sftlll" License Agrlt-ETP IV-C1,800.75 1,800.75 Election Tabulation Prograe , ,M PLEASE NOTEI Renewal fee is due and payable no later than 30 days prior t~ the, beg! ning of -..."".-.........--.-. " 'n !aT!! ..- JEFFEJlSllN COUNTY, WRSIUNBTON COUNTY AUDITOR PO BOX 563 PORT TOWNSEND, WR ~ Electloli b8tems & Solbllnlre,IDC. P.o. Box 3480 8..ba,IE68183-0410 . 1100l247-8813 .. JEFFERSON COUNTY, WASHINBTON COUNTY AUDITOR PO BOX 563 .PORT TOWNSEND, WR 98368. 1IIIIIIII 534531 -e - OS/OS/()4. 1101G:S . HMA 2004. NET 30 DAYS . 062608e 110165. ORDER ENTERED .BYe JIII-lAREMZA oee I~IRIESe SHIPPED !,lIRe ES&S DELIYERY the renewal period Per yoUr .a ntenanee . agreelent. .IlASHINBTDN STATE TAX lJORT TOWNSEND 1:ITY5ALE TAX-WR SHIPPING, TOTAL AtiIoUNT DuE .00 ~'b~ ELECTION 5fSIEMS & SlII'rWA8E Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (8n) 377-8683 BILL TO: SHIP TO: JEFFERSON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 JEFFERSON COUNTY, WASHINGTON Jefferson COunty Courthouse PO Box 563 Port Townsend, WA'98368-0563 Port Townsend, WA 98368-0563 1 1 Coverage Date 07/01/10-06/30/11, Election Ref: NA Fi:r:mware Usage Agont-650 GOLD-HOW MAINT/SUPPORT-650 295.0000 EA 2600.0000 EA 295.00 2,600.00 INViO'CE ,0 \, ' ~ '", ',: ~'~;':"-ATTO"T l'~4.,..;I"u'l~1 :n Siglljtture 7-' ... . ..~ D..1le Vendor# .e L../~ .\{'Jreo..# iIzvDiceIPO "' ~a"7 -- Amount $..J' {.i7. ~_. .-- Ai:A:owt !i?:h7e J...TiH::O Projeet/Qr""U\;O' j'Z[ iiC V ~ ll..LcI-O ........,..,.-~._>~ '" "" .-. ~.\::)l 0 rl'l....~ ::Ia:::.: ",., ,'4'''~ -0 /:;....- = ,.. ... <:.) t,-'~'._ ".""!:-' <::> :.71""; ="u ~r-. :~ :x '? ee" ~~':o .:;;- =iT" "" ~ <:> ~ '" WA 243.18 .00 .00 FREIGHT DISCOUNT SHIPPING & HAND~ING TOTAL .00 .00 3,138.18 '. 738754 110165, 3~138.18 PLEASE DE1J\CH AND RETURN THIS STUB WITH 'lOUR PAYMENT. THANKYOUI Election Systems & software, Inc. 6055 Paysphere Circle Chicago, IL 60674 (877) 377-8683 TO JUN 28 AM 8104 DaN"'" I Jf:FFIlRsoi: ('oij[I}T~m/}Gi ", ',~!I!Y1T(l1! , BILL 10: JEFFERSON COUNTY, WASHINGTON' Jefferson County Courthouse PO Box 563 n~.....,..sIi,IPTO: . , --""':~ON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 Port. Townsend, WA 98368-0563 Port Townsend,WA 98368-0563 2 2 Coverage nate li/01/10-10/31/11 Election Ref: NA GOLD-HOW MAINT/SUPPORT-AUTO FiJ:IllWare Useage Agnnt-AutoMark 330.7500 EA 35.2800 EA 661. 50 70.56 ':'2?~ON Vendor#EL/.,J..o A~# JDvol~1t -,'f' 7(.,G. AmOllnt s 79~. s='> ' ~# bot OaL./N""'c' ProjectIOtanlfWO S (I '7Q. 'T 9. e..l~ WA 61.49 .00 .00 FREIGHT DISCOUNT SHIPPING & HANDLING TOTAL .00 .00 793.55 , 746766110165 ,,' 793.55 . PLEASE DETACH AND RETURN lHlS STUB WITH YOUR PAYMENT. lHANK,YOUI Jun. 28. 2010 11:05AM ~lfCtion Systems' & Software No. 6350 P. Election Systems & Software, Inc. 6055 Paysphere Circle Chicago, IL 60674 m128 AM 9: 4\ (877) 377-8683 \ 0 JlH1 Dot'Viil 1-1 n ,,;.;mGE . Jt"..;-;',.:;,; cii'.lift AlffilTGli JEFFERSON COllNTY, WASHINGTON Jefferson county Courthouse PO Box 563 !PTO: .~;"1:JEhERsON COUNTY, WASHINGTON Jefferson County Courthouse PO Box 563 BILL 10: Port Towns.end, WA 98368-0563 . port Townsend, WA 98368-0563 ~ Coverage Date 11/01/10-10/31/11 Election Ref:' NA 1 Sftwr Maint Agrmt-AIMS 565.9500 EA . 565.95 WA 47.54 .00 .00 .00 .00 613.49 FREIGHT DISCOUNT SHIPPING & HANDUNS . TOTAL . PLEASE DEW:H AIiID RETURN THIS STUB Wml YOUR PAYMENT. THANK'IOUI TO: BOARD OF COUNTY COMMISSIONERS Date: July 1, 2010 RE: Request For Emergency Budget AppropriationlExtension and Amendment Prosecuting AttorneylDRUG FUND DepartmentlFund Name 13S-000-010 Fund Number Commissioners: (check all that apply) [2) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessaIy expenses of this department fur this year. After a careful examlnatinn of all the expendltnres within the department budget with respect to present and future neads, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $10,000.00 for this current year for the reason(s) outlined below. \21 For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes,f No o Please be advised that a revenue source (Le. grant, new fee) bas been received by this department which was not included in the aunnal budget at the time it was prepared. Therefore, 1 request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS 1# Revenne Description Current RevisIon New Bndget B et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expendltnre Description CUrrent Revision New Bndgat Bu 51510.41.??oo Professional Services $10,000.00 $10,000.00 $20,000.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $10,000.00 $20,000.00 Reason for A ro riationlExtension The budget allocated for Professional Services in 2010 has been expended. The Prosecuting Attorney is anticipating additional expansesIservices that would qualifY for payment from this fund. There is sufficient fund balance avallable in the fund to satisfY this request. 'A'" e"'" ("'J>. Kf"'" ~ ,1' -a 'c<. ,__rJ~;;.. '"~ ',,,,, ..c. JUN 2 3 2010 Respectfully ~ ~"JAJ. :~/t elle Dalzell, Proseeuting AttOrney TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtenslon and Amendment WSU JEFFERSON COUNTY EXTENSION 108000010 Department!Fund Name Fund Number Commissioners: (mark all that apply with en "Xi [!] Please be advised that after a thorough examination of my current budget it appears thet the amount allocated is Insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short Therefore, for this current year for the reason's outlined below, I request an emergency appropriation and budget extension in the amount of: I $34,020 I Date: June 3, 2010 o For funds other than Current Expense (Generel Fund)- - Is there enough Fund Balance (unencumbered cesh) to cover this additional expenditure? BYes No [!] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not Included in the annual budget et the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $34,020 I BARS Expenditure # 53190.31.0020 53190.41.0030 53190.41.0031 53190.43.0010 53190.49.0010 Description OPERATING SUPPLIES PROJECT CONTRACT SERVICES PROJECT CONTRACT CONSULTANTS TRAVEl COPVINGlPRlNTlNG BUDGET CURRENT REVISION AMENDED $100 000 $34 020 $134 020 o o o $100,000 $34,020 $134,020 BUDGET CURRENT REVISION AMENDED $2,896 $2 434 $5 330 $6515 $985 $7 500 $48 750 $29 651 $78401 $2 500 $200 $2 700 $2,250 $750 $3,000 $&2,911 $34,020 $96,931 BARS Revenue # Description 108000010.33314.19.0305 MRC PROJECT GRANT Reason for AnnrnnriatlonJExtension These funds are part of the original 2-year grant that covers the period July, 2009 to June, 2011; however, the deliverebles tlmeframe has been moved up to June 30, 2010 for certein eelgrass, marine stewardshIp, and Mystery Bay projects. R~"Y ElectedÜ lIDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: June 28, 2010 DepartmentlFund Nama REET TECHNOLOGY Fund Numb\; 151 000010 Commissioners: (mark all that apply with an ")('1 D Please be adVISed that atter a thorough examination ot my curent budget It appears that the amoum allocated is insufficient to pay necessary expenses of this department for this year. After a careful examInation of all the expenditures within the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this currem year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I C2(;I For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) R9[:::::::'_'Ag_'~holh~__"'~..d_"~ 9Q - was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this yeer as outlined below in the amount of: I $1011,000 BUDGET CURRENT REVISION AMENDED $15,000 $100 000 $115,000 $0 $0 $0 $15,000 $100,000 115,000 BUDGET CURRENT REVISION AMENDED $110,000 $200,000 $310,000 $0 $0 $0 $200,000 $310,000 $110,000 BARS Revenue # 336.00.97 Description Inte ovemment revenue REET Technol BARS Expenditure # 514.22.410 DescriptIon Software a em True Automation rofessional services Reason for ADoroDriationlExtenslon First and second Installments due on 2010 , ~I~mmo~ Elected OfficlaUOepartment Heed Signature TO: BOARD OF COUNTY COMMISSIONERS Date: July 2, 2010 RE: Request For Emergency Budget AppropriationlExtension and Amendment Jefferson Connty S\1erlff Department/Fund Name 136000010 Fund Number Commissioners: (check all that apply) [J Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessmy expenses of this department for this year. After a careful examinntion of all the expenditures within the department bndget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. [J For funds other than Current Expense - Is 1I1ere enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No lZI Please be advised 1I1at a revenue source (Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and hudget extension in the amount of $9.000,00 to include this new revenue in 1I1e budget this year as outlined below. BARS # Revenne Deseription Current Revision New Budget Bnd 369.30.00.0000 Confiscated and Forfeited Proparty $0.00 $9,000.00 $9,000.00 $0.00 $0.00 $0.00 $0.00 $9.000.00 $9.000.00 BARS # Expenditure Deseription Current RevisIon New Budget Bn 52121.35.0010 EQUIPMENT GENERAL $20.000.00 $9,000.00 $29,000.00 $0.00 $0.00 $0.00 $0.00 $20,000.00 $9,000.00 $29,000.00 Reason for A ro riationlExtension The SherifI's drug investigation fund allows us to pay for expenditures for more effective drug investigations that can not be accommodated within 1I1e General Fund. In June 2010, we received $9,000 as a settlement in a drug forfeiture action, allowing us to increase 1I1e funds available. RECEIVED JUl 06 2010 JEFFERSON COUNTY ONERS TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget ApproprletlonJExtensiOn and Amendment Grant Management 123.000.010 OepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi o Please be advised that after a thorough examination of my curent budget It appears that the amount allocated is Insufficient to pay necessary expensss of this department for this year. After a careful examination of all the expendltures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: JUly 6, 2010 o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this addltlonal expenditure? [i]Ves DNo o Please be advised that a revenue source O.e. grant, new fee) has been received by this department which was not included in the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to Include thIs new revenue in the budget this year as outlined below In the amount of: I $0 BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 BARS Expenditure f# Description 59700.00.0177 Operating Transfer In to S al Projects BUDGET CURRENT REVISION AMENDED $0 $35,000 $35,000 $0 $35,000 $35,000 Reason for Approprlation/Exlension The Resource Conservation Manager Project was not budgeted for 201 O. The funding for this project comes from a Washington State Department of Commerce Grant, a Puget Sound Energy Grant, and funding by Jefferson County, the City of Port Townsend, Fort Worden, Port Townsend School District and Chimacum School DIstrict. The Operating Transfer to the Special Projects fund is for cash fiow purposss as the grants are on a reimbursable basis. This Is the first year of a 3 year project. Date: July 6, 2010 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extenslon and Amendment PW SpecIal Projects 177..()flO-ll10 DepartmentlFund Name Fund Number CommIssioners: (mark all that apply with an "Xi D Please be advised that after a thorough examination of my curent budget It appears that the amount allocated is Insufficient to pay necessary expenses of this deparbnent for this year. After a careful examInation of all the expenditures withIn the department budget with respect to present and future needs, I find that my budget Is short. Therefore, for this current year for the reason(s) outilned below, I request an emergency appropriation and budget extension In the amount of: I I D For funds other than Current Expense (General Fund)- -Is lhere enough Fund Balance (unencumbered cash) to cover this additional expencfJture? B~~ [!] Please be advised that a revenue source (I.e. grant, new fee) has been received' by this department which was not included in the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outiined below in the amount of: I $69,732 BARS Revenue # 34931.10.0000 33831.00.0040 33831.00.0050 33831.00.0060 33831.00.0070 33928.11.0000 39700.00.0123 Description BUDGET CURRENT REVISION AMENDED $0 $6 412 $6,412 $0 $5 433 $5,433 $0 $6758 $6 758 $0 $5 555 $5 555 $0 $5574 $5574 $0 $5 000 $5 000 $0 $35 000 $35 000 Jefferson Coun C' of Port Townsend Fort Worden Chimacum School District Pori Townsend School District Wa 51 D of Commerce Grant ARM o ratin Transfer In From Grant Man ement BARS Expenditure t# 51820.10.0000 51820.20.0000 51820.31.0000 51820.42.0000 51820.43.0000 51820.49.0000 51820.95.0000 $0 $69,732 $69,732 Description BUDGET CURRENT REVISION AMENDED $0 $27,076 $27,076 $0 $13,535 $13,535 $0 $1,343 $1,343 $0 $559 $559 $0 $635 $635 $0 $1,500 $1,500 $0 $2,831 $2,831 $0 $47,479 $47,479 Salaries Benefits Sup lies Communications Travel Miscellaneous Interfund RentalsJLeases Reason for Appropriation/Extension The Resource Conservation Manager Project was not budgeted for 2010. The funding for this project comes from a Washington state Department of Commerce Grant, a Puget Sound Energy Grant, and funding by Jefferson County, the City of Port Townsend, Fort Worden, Port Townsend School District and Chimacum School District. The Operating Transfer Is for cash flow purposes as lhe grants are on a reimbursable basIs. this Is the first year of a 3 year project. Res~ JEFFERSON COUNTY BOARD OF COMMISSIONERS ;I Regular Agenda Item FOR THE WEEK OF: July 19.2010 I. Description - A brief description of the agenda item. Public Hearing Notice to set a hearing for the appropriation/extension requests for the second quarter of201 0 due to corrections in revenues from grants, receipt of unanticipated revenues, and/or unanticipated expenditures. n. Issues - A short outline of the major issues or areas that should be given particular attention. The following departments have requested budget appropriations/extensions. FUNDI FUND NAME REVENUE EXPENSE CURRENT EXPENSE oo1-<l21-OOO Auditors OffloeJEleollons $ 34,557 $ 34,557 001-240-000 SuperbrCOurt $ 1,290 $ 93,695 Totd Cummf Expense !I: 35 847 $ 128 252 .. 136-000-010 JCDrug Fund* - 10,000 1ll8-OOO-<l10 WSU Extension' 34,020 34,020 151.??o-o10 REET Teclmology 100,000 200,000 136-000-010 Sheriff's Drug investigatIon Fund 9,000 9,000 123.??o-o10 Grant Management - 35,000 177.??o-o10 PW Special Projeclll . 69,732 47,479 . litera la enough unencWllbered caeh In thla fundlo cover the eddltlonel_ndllure. Notice of this hearing will be properly published. Ill. Action - What is the nature of the action the Board is being asked to take (dl8eussloD, approval of a contract, support for a grant, ete.). Approve the Hearing Notice setting the hearing on these 2010 budget appropriations/extensions for Monday, August 2,2010 at 10:00 am. in the Commissioners Chambers. . -------,.._~ ---~~~----,---- - -~-_.- Reviewed By: . 7;1.j~. Date