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JEFFERSON COUNTY BOARD OF COMMISSIONERS
Regular Agenda Item
FOR THE WEEK OF: July 26.2010
I.
Description --
A brief description of the agenda item.
Public Hearing Notice to set a hearing for the appropriation/extension requests for the
second quarter of 20 1 0 due to corrections in revenues from grants. receipt of
unanticipated revenues. and/or unanticipated expenditures,
II. Issues -- A short outline of the major issues or areas that should be
given particular attention.
The follo"ing departments have requested budget appropriations/extensions,
FUND# FUND NAME REVENUE EXPENSE
CURRENT EXPENSE
001-021-000 Auditor's Office/Elections $ 34.557 $ 34,557
001-240-000 Superior Court $ 1.290 $ 93,695
Total Current Expense $ 35.847 $ 128 252
SPECIAL REVENUEICAPITALIENTERPRISElINTERNAL SERVICE FUNDS
135-000-010 JC Drug Fund' - 10,000
108-000-010 WS U Extension* 34,020 34,020
151-000-010 REET Technology 100,000 200,000
136-000-010 Sheriff's Drug Investigation Fund 9,000 9,000
123-000-010 Grant Management - 35,000
177 -000-010 PW Special Projects 69.732 47,479
* There is enough unencumbered cash in this fund to cover the additional expenditure.
Notice ofthis hearing will be properly published in the Official County Newspaper on
July 28 and August 4,2010, This notice was approved last week, but did not get sent to
the Leader.
III. Action --
What is the nature of the action the Board is being asked to
take (discussion, approval of a contract, support for a grant, etc.).
Approve the Hearing Notice setting the hearing on these 2010 budget
appropriations/extensions for Monday, August 9, 2010 at 10:00 a.m. in the
Commissioners Chambers.
Revjewed By: ../1
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STATE OF WASHINGTON
County of Jefferson
In the Matter of Establishing }
Goals And Objectives for the } RESOLUTION NO. ______
2011 County Budget }
WHEREAS, Jefferson County’s growing population continues to put pressure on
the provision of public services and infrastructure; and
WHEREAS, critical county services such as public safety, public health, parks
and recreation, and capital infrastructure are foundations for a sustainable economy and
a healthy community; and
WHEREAS, legislation passed through initiative and by the State Legislature in
the past decade has reduced or eliminated county revenue sources previously relied
upon to maintain pace with cost inflation and to pay for services and infrastructure; and
WHEREAS, a major national economic recession has further limited county
revenues, while simultaneously increasing the demand for some county services; and
WHEREAS, reductions in certain revenues from the State and Federal
governments also adversely affect the delivery of county services; and
WHEREAS, inflation in the cost to maintain county services and infrastructure
continues; and
WHEREAS, additional revenue sources to sustain existing county services, such
as sales or property tax increases for public safety, parks and recreation, or general
purposes, etc ., would need to be referred to the Jefferson County voters for approval
before becoming available; and
WHEREAS, adequate cash reserves need to be maintained for each operating
fund to provide for emergencies and for cash flow; and,
WHEREAS, on July 19, 2010, the Board of County Commissioners adopted a
2010 Jefferson County Strategic Plan with Mission, Vision and Values; Goals and
Strategies for the longer term and 2010-2011 Priorities as a blueprint for marshaling the
county’s resources to meet current challenges and enhance the quality of life of our
citizens in the future; and
WHEREAS, the annual budget process provides opportunities to focus resources
in support of the Strategic Plan and the issues facing Jefferson County; and
WHEREAS, in order to maximize the use of limited resources, programs and
services must be strategic, effective, creative, innovative and efficient in their delivery
while targeting community priorities; and
WHEREAS, it is recognized that the employees of Jefferson County possess
great skills, knowledge and dedication, which make them the county’s most valuable
asset in providing services to the public; and
Resolution No. re: 2011 Budget Goals and Objectives
WHEREAS, it is recognized that citizens of Jefferson County expect both
accountability from their public servants and affordability from their government; and
WHEREAS, Jefferson County together with other local government agencies
recognize that collaborative efforts to provide services benefits all citizens of the county;
and
WHEREAS, to grow its economy the County needs to protect and capitalize on
its competitive advantages: our people, our environment, and our history; and
WHEREAS, on June 7, 2010, the Board of County Commissioners adopted
Resolution No. 15-10, establishing dates for the 2011 Budget;
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners of
Jefferson County does hereby establish the following objectives and procedures to
guide the development and adoption of the 2011 Jefferson County Budget:
I. FISCAL BUDGET OBJECTIVES
1. Strategic Plan -
The 2010 Jefferson County Strategic Plan is incorporated into this
Resolution as Exhibit 1, and shall serve as a guide for developing the budget and
work programs of the County.
2. Balanced budget -
The budget, when adopted, will be balanced within available
resources. In addition to annual fiscal objectives, there should also be a focus on
long-term financial analysis.
3. Use of unreserved Fund Balance
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The county shall continue a strategy of apportioning and drawing down the
unreserved fund balance as of 12/31/08 in the General Fund in each of years
2009, 2010 and 2011, and shall extend that strategy into 2012. Consequently,
the 2011 budget shall utilize no more than 50% of the 12/31/10 projected
unreserved fund balance in 2011.
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The County will continue to use the strategy of using excess fund reserves from
other funds supported by the General Fund in 2011 to maintain operations during
the economic downturn.
4. Property Taxes -
Growth in General Fund property taxes and Road Fund property
taxes shall not exceed the 1% limit, plus taxes collected on new construction, except
as may be approved by a vote of the people of Jefferson County.
5. Sales Taxes –
The county shall continue to successfully implement the sales tax
levies as authorized by the legislature including 0.1% for chemical dependency and
mental health needs, 0.1% for JeffCom E-911 infrastructure, 0.1% for Criminal
Justice, and any other sales tax as may be approved by a vote of the people of
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Resolution No. re: 2011 Budget Goals and Objectives
Jefferson County.
6. Look for cost savings opportunities -
Continue to evaluate and implement where
appropriate opportunities to:
a. Consolidate programs or services to gain efficiencies or improve customer
service, where appropriate.
b. Seek additional funding sources to support services through programs and
grants and other funding sources.
c. Continue to partner with other local agencies to improve service delivery and/or
reduce costs.
d. Privatize and/or outsource services, programs, and functions where appropriate
(such as animal services, etc.).
7. Budget priorities
a. Support local law and justice programs, including evidence-based prevention,
intervention & recovery programs;
b. Support mandated services while balancing levels of service with other priority
services;
c. Address locally identified and defined local public health issues;
d. Protect and enhance natural resources;
e. Invest in community infrastructure that encourages economic opportunity;
f. Find means to support other critical services for a healthy community;
g. Plan for long term capital facility needs and strive to retain capital reserves for
capital purposes and plan on resuming General Fund transfers to capital projects
as soon as revenues allow;
h. Operate within a business plan based on fiscal sustainability, measured
performance, and the best customer service within our means;
i. Maintain a professional county workforce that can meet the service delivery
needs of the county, including training budgets for required training and for
departmental training plans to maintain a qualified workforce; and
j. Reduce staff overhead costs by consolidating the work programs of advisory
boards and commissions to reduce the frequency of meetings (such as every-
other-month or quarterly meetings).
Departmental Preparation of Preliminary Budgets -
8. Departments should prepare
preliminary budgets with the following guidelines:
a. Prepare departmental preliminary budgets following steps listed in Section II
Budget Preparation of this document.
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Resolution No. re: 2011 Budget Goals and Objectives
b. For 2011, wherever allowed by state law, all elected and non-union wages will
reflect a one-year freeze of general wage (COLA) adjustments and annual step
increases.
c. For the Preliminary Budget, union staff personnel costs (salaries, wages, &
benefits) will be adjusted based on the rates of ratified labor agreements;
including annual step increases.
d. Any FTE Increase proposed above the FTEs funded in the 2010 budget must be
accompanied by corresponding new revenues and/or cost reductions, or will
require a substantial justification and a funding source approved by the County
Administrator within the 2011 proposed budget. .
e. Overtime line items are to be budgeted at or below the 2010 Budget level.
f. Clerk hire line items are to be budgeted at or below the 2010 Budget level, and
clerk hire wage levels shall remain at or below 2010 wages.
g. Non-Personnel operating costs for the General Fund should be kept at Budget
2010 levels.
h. For the preliminary budget, transfers from the General Fund to other operating
funds will be kept at or below the 2010 Budget level. Target numbers for each
department receiving operating transfers from the General Fund will be given to
each department on August 2, 2010;
i. Reserves shall be maintained for each Fund as authorized by resolution; and
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j. FeesSet fees at levels that recapture the cost of the service being provided,
where possible.
II. BUDGET PREPARATION
1. Budget requests shall be prepared in a consistent, citizen friendly format that clearly
identifies the resources needed and the services to be provided by each program.
2. Departments shall prepare budgets following the standard format and schedule
provided to them in the ‘Call for Budgets’ from the County Auditor.
3. Each department and each major division or program within each department shall
prepare a narrative, which shall include:
a. The department’s mission statement in a clear concise statement explaining the
purpose of the division or program.
b. The department’s staffing requirements for the coming year clearly indicating
which staff positions, or portions thereof, are grant supported.
c. Departmental and program revenues and expenditure summaries and impacts
anticipated by increased or decreased funding.
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Resolution No. re: 2011 Budget Goals and Objectives
4 Preliminary Budget process:
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Once the preliminary department budgets are received by the County
Administrator and Board of County Commissioners, proposed revenues and
expenditures for each Fund or Department shall be reviewed for their impacts on
the county’s financial health for the next five years.
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The County Administrator will consult with independent elected officials and
department directors and shall establish countywide targets and strategies for
balancing the budget.
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The County Administrator will also meet with each department to better establish
department-specific budget goals. If reductions are required, Departments will
be asked to propose revisions to their preliminary departmental budgets.
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Budget targets shall be prepared based on existing revenues and known labor
costs. Contingency budget restores may be set to reflect revenue proposals or
ongoing labor negotiations under active consideration.
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The County Administrator shall prepare a Draft 2011 Budget for review, a public
hearing and action by the Board of County Commissioners.
APPROVED this day of July, 2010.
JEFFERSON COUNTY
SEAL: BOARD OF COMMISSIONERS
ATTEST: David Sullivan, Chairman
Phil Johnson, Member
Erin Lundgren John Austin, Member
Deputy Clerk of the Board
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EXHIBIT 1
2010 Jefferson County Strategic Plan
This 2010 Jefferson County Strategic Plan is an updated blueprint for how
the county will marshal its resources to preserve and improve the quality
of life for county residents. It has been developed in recognition of the
county’s strengths, opportunities, challenges and budget constraints. The
Strategic Plan includes:
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Mission, Vision and Values
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Goals & Strategies
for the longer term
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2010-2011 Priorities
CORE VALUES MISSION STATEMENT
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Enhancing the quality of life for present and future
Integrity
generations.
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Professionalism
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Accountability
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Prudence
VISION STATEMENT
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Transparency
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Innovation
The future of Jefferson County is in the hands of its
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Empowerment
citizens. We envision a variety of sustainable
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Service
communities offering high quality of life and personal
opportunity. We picture a strong economy with a
healthy environment, where people are safe, well, and
have the public and private services necessary to
thrive.
Government and citizens partner together to meet
public needs guided by legal mandates and
community aspirations. Citizens are engaged,
decisions are fact based, and government is sized to
match the resources its citizens provide.
Jefferson County is a great place for all stages of life.
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2010 Jefferson County Strategic Plan
GOALS AND STRATEGIES (5-10 years)
Justice and Safety Service Excellence
Support safe communities and justice systems for all. Foster a culture of public service and deliver services that
are timely and responsive to community needs.
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Maintain the public peace and safety by providing
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effective law enforcement services noted for Continually improve the effectiveness and efficiency of
performance and excellence county programs, services, and systems
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Use evidence-based prevention and intervention as Strengthen a culture of performance
integral strategies to provide public safety services
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Increase easy access to County services and
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Ensure fair and accessible justice systems information
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Ensure citizens charged with a crime are treated fairly, Communicate and coordinate services between
and if convicted, punished appropriately departments and branches.
??
Decrease the potential for harm in a regional Foster collaboration between internal and external
emergency, and be prepared to recover partners
Health and Quality of Life Financial Stewardship
Enhance the health and quality of life of individuals, Exercise sound & transparent financial management to
families and communities. build Jefferson County’s longterm fiscal sustainability.
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Provide oversight and services to protect residents Keep the county’s cost of doing business down
from infection and environmental contamination, and
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Plan for longterm sustainability of county services
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promote healthy behaviors
and facilities
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Provide services, advocacy and resources to prevent
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Leverage local dollars with federal, state and
harm and to support our children, youth, individuals of
foundation funds to supplement services
all ages, families and communities
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Inform county citizens about county finances, and size
county services based on the revenues the state and
Economic Prosperity and
county citizens choose to provide
Strong Communities
Public Engagement
Encourage a diverse economy with vibrant and sustainable
Promote public engagement that informs, involves, and
communities that offer individual opportunities.
empowers Jefferson County citizens and communities.
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Support a strong, diverse and sustainable economy
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Model a culture of respectful, civil, and fact-based
thriving in the many regions of our county
public discourse
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Support the private sector consistent with widely-held
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Put more information and services on line
community values
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Seek public input and involvement
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Identify and help provide critical infrastructure
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Improve public awareness of Jefferson County’s roles,
including essential services and amenities
services, opportunities & challenges
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Set and administer policies and plans that protect
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Utilize and value our existing advisory boards and
property values and allow communities to flourish
volunteers
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Promote housing affordability
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Preserve the unique character of our resource lands
Quality Workforce
and rural communities in collaboration with rural
Develop and empower Jefferson County government’s
residents
employees.
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Promote inter-jurisdictional cooperation
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Attract and retain a talented county workforce
Environmental Sustainability
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Develop and train quality employees
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Encourage and acknowledge initiative and innovation.
Safeguard the county’s natural resources and environment.
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Provide a supportive work environment
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Protect and restore our environment, including water
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Prepare and implement succession planning
quality, biodiversity, open space, and ecosystems
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Promote & acknowledge public service as a
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Encourage local, sustainable food production & forestry
worthwhile life endeavor
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Plan to manage the effects of climate change on the
environment, human health, and economy, & reduce
our contribution to climate change
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2010 Jefferson County Strategic Plan
2010-2011 PRIORITIES:
During the Recession Maintain Key Public Services Within Our
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Means
Strengthen the Efficiency & Quality of County Services
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Put County Government on a Sustainable Financial Footing
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Strengthen Our Local Economy
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Plan for the Future
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Support our Unique Communities
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Justice and Safety Utilize Conservation Futures funds , other grants & partners to
preserve important open space & resource lands
Support safe communities & justice systems for all.
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Implement a Resource Conservation Management program to reduce
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Reduce justice costs by prioritizing evidence-based prevention,
government utility costs
intervention & recovery programs that are cost effective & improve
outcomes
Service Excellence
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Support coordination among law & justice agencies (sheriff,
Foster a culture of public service & deliver services that are timely &
prosecutor, courts, juvenile services, corrections, public defense) and
responsive to community needs.
with prevention/rehabilitation programs
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Review & establish Level of Service (LOS) goals
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Recognize community emergency preparedness as part of a healthy
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Monitor & publish performance measures
community
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Improve service & efficiency through information technology with an
Health and Quality of Life
IS strategic plan
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Harness the web & technology to expedite responses to public
Enhance the health & quality of life of individuals, families & communities.
records requests & reduce staff time taken away from other essential
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Provide oversight & services to protect residents from infection &
services
environmental contamination, and promote healthy behaviors
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Continue the work of subcommittees of departments & branches to
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Be ready to respond to epidemics & public health hazards
address cross-departmental issues, service improvements &
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Support children & youth; e.g. with the Nurse Family Partnership,
efficiencies
parks & recreation, and positive learning opportunities
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Maintain high quality mental health & substance abuse treatment &
Financial Stewardship
prevention with existing dedicated funds
Exercise sound & transparent financial management to build Jefferson
County’s longterm fiscal sustainability.
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Economic Prosperity & Strong
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Maintain a balanced budget that plans for the future
Communities
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Find cost efficiencies that maintain service levels
Encourage a diverse economy with vibrant & sustainable communities that
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Find alternative providers or funding for services & facilities to reduce
offer individual opportunities.
the burden on the county General Fund
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Forge & begin implementing a shared public/private economic
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Inform county citizens about county finances, & size county services
development strategy
based on the revenues the state and our citizens choose to provide
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Fund final design, land acquisition & construction for the Port Hadlock
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Update capital facility plans for county facilities
Wastewater System
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Find adequate & stable funding for parks & recreation, county
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Implement Broadband for anchor institutions & prepare for
facilities, and the Transportation Improvement Program
commercialization
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Utilize, empower & support community volunteers
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Use county government to advocate for the interests of each
Public Engagement
community
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Ensure the county has a sustainable & effective economic
Promote public engagement that informs, involves, & empowers Jefferson
development organization to promote our economy
County citizens & communities.
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Begin work on the 2014 Update of the County’s Comprehensive Plan
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Enhance information & resources available to citizens on-line
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Identify & work to fill community infrastructure gaps, strengthen
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Regularly conduct community meetings of elected officials & citizens
community assets & implement the County’s Transportation
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Promote open civil dialogue between county government & those we
Improvement Program (TIP)
serve
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Protect working forests from conversion for development
Quality Workforce
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Collaborate with other jurisdictions & the private sector to meet long-
term water needs
Develop & empower Jefferson County government’s employees.
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Continue to improve a coordinated permitting process by the county,
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Provide a supportive work environment
so applicants have consistent answers in the shortest time within our
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Invest in our employees through training & career development
resources
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Expand use of the internet to attract a talented county workforce
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Work with government & non-governmental organizations to increase
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Educate departments & prepare for succession planning
affordable housing
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Engage constructively with our unions in working toward financial
stability
Environmental Sustainability
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Cross-train staff where appropriate
Safeguard the county’s natural resources & environment.
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Maintain a healthy environment to support important shellfish,
fisheries, agriculture, timber & tourism industries
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