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TO:
FROM:
DATE:
RE:
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
Board of County Commissioners
Sheriff Anthony Hernandez (by Larry Southwick, Project Manager)
July 19,2010
JEFFCOM 9-1-1 Radio System Improvemeuts Change Order Request No. 14
STATEMENT OF ISSUE: Approval and execution of Change Order Request (COR) No. 14 in the amount
of $5,463.00for Buchanan General Contracting Company (Contractor).
ANALYSIS: On January 25, 2010, the Board of County Commissioners approved and executed a contract
with Buchanan General Contracting Company, P.O. Box 40069, Bellevue, W A 98015 for the construction of
the JeffCom 9-1-1 Radio System lmprovement Project. Construction started at the South (Coyle) and Maynard
Peak sites on February 8. Work began at the Green Mountain site the first week of March. The following COR
is essential for the completion of construction at the Maynard Peak site. Change Order Request No. 14 is
attached for your approval and execution.
The Jeff Com Administrative Board and the Board of County Commissioners approved COR No.9 in the
amount of $\1 ,092.00 to extend the radio tower at Maynard Peak from 60' to 80' tall. That work has been
completed. The materials that were designed and provided by ROHN Products, manufacturer of the tower and
extension, under a separate purchase order included six additional cross members to strengthen the tower.
COR No.9 had not anticipated those additional members and did not include the cost to install them. ln
addition, the materials supplied include 40 lineal feet of cable ladder for an 80' tower. We need an additional
30 lineal feet of cable ladder which has been ordered from ROHN Products. COR No. 14 provides for the
installation ofthe additional six cross members and the 30' of additional cable ladder.
FISCAL IMPACT: Funds will be provided by the JeffCom Enhancement Fund 121 which was funded by a
2007 bond issue. The total amount of the original contract with sales tax is $364,728.08. Change Order
Requests No.1 through 13 increased the current approved cost to $448,234.08. The addition of COR No. 14 in
the amount of $5,463.00 brings the new total to $453,697.08. The total ofCORs I through 14 is $88,969.00 or
24.39% of the original contract. Sufficient funds are available.
RECOMMENDATION: Move to approve and execute Change Order Request No. 14 to the Jeff Com 911
Radio System Improvement Contract with Buchanan General Contracting Company.
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JEFF COM 9-1-1 Radio System Improvements
CHANGE ORDER REQUEST No. 14
CONTRACTOR:
CONTACT PERSON:
ADDRESS:
TELEPHONE NUMBER:
E-MAIL:
Buchanan General Contracting Company
Terry Buchanan
P.O. Box 40069, Bellevue, W A 98015
(425) 462-1326
terry@buchanangc.com
DEPARTMENT:
JEFFCOM 9-1-1 CONTACT:
TELEPHONE NUMBER:
PROJECT:
AMOUNT:
FUND SOURCE:
CONTRACT DURA nON:
JEFFCOM 9-1-1
Sheriff Anthony Hernandez (by Larry Southwick)
(360) 385-3831 (Southwick 360-379-2878)
JEFFCOM 9-1-1 Radio System Improvement Project
$5,463.00
Encumbered JEFFCOM 9-1-1 Enhancement Funds
90 working days from February 8, 2010
JEFF COM 9-1-1 Radio System Improvements
CHANGE ORDER REQUEST No. 14
On January 25, 2010, Jefferson County executed a Contract with Buchanan General Contracting Company
(Contractor) for the public works construction of JeffCom 911 Radio System Improvements in the amount of
$364,728.08 including local and state sales tax. Previously approved Change Order Requests (COR) No.1
through 13 bring the approved project total to $448,234.08 to date. Proposed COR No. 14 in the amount of
$5,463.00 would bring that total to $453,697.08 (a total of 24.39% increase)
The scope of work for the project is described in the Contract. Amendments to Standard Specifications and on the
Plans that are included in the original Contract. That scope of work is hereby amended as follows:
Provide labor, equipment, materials and supervision to install six horizontal tower supports and 30 feet of cable
tray (ladder) at Maynard Peak. COR No.9 provided for the installation of a 20 foot extension on top of the
Maynard Peak radio tower. The extension materials included six additional horizontal tower members that were
not included in the original cost estimate for COR No.9. The extension materials included 40 feet of cable ladder
but a total of 70 feet is required. This COR includes installation of the additional 30 feet but does not include the
cost for the cable ladder materials. The additional cable ladder will be purchased directly from the manufacturer
as previously approved by the Board of County Commissioners.
The Contract amount is hereby amended as follows:
On June 30,2010, the Contractor provided a price quote of $5,463.00 for COR No. 14 (copy attached) for the
extra costs related to the installation of the six additional horizontal tower supports and the 30 feet of cable tray.
The total Contract amount is hereby amended to $453,697.08.
There is no change to the Contract time of ninety (90) working days. There are no changes to any other
provisions of the Contract than stated herein.
Executed by the Contractor July 9, 20 I 0
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SEAL:
COUNTY OF JEFFERSON
BOARD OF COMMISSIONERS
David W. Sullivan, Chair
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Phil Johnson, Member
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John Austin, Member
A TrEST:
Erin Lundgren,
Deputy Clerk of the Board
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BUCHANAN
GENERAL CONTRACTING COMPANY
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June 30, 2010
Little Construction
2009 4th Street
Port Townsend, W A 98368
Attention:
Reference:
Alex Little
JEFFCOMM 911
CE 14 - Tower Support & Cable Tray, Maynard Peak
Dear Alex,
We are pleased to submit a lump sum quotation of$5,463.00 to provide all of the labor,
material, equipment and supervision to install six horizontal tower supports and 30 LF of
cable tray at Maynard Peak. This price includes sales tax. A copy of our breakdown is
attached along with the quote from Pilgrim Communications.
Please issue an authorization to proceed with this additional work. Thank you.
Very Truly Yours,
Buchanan General Contracting Company
Terry Buchanan
Project Manager
Cc: Larry Southwick
PO Box 40069 Bellevue, W A 98015
phone 425 462-1326 fax 425 462-9468 www.buchanangc.com
BUCHAGC 159CF
Buchanan General Contracting Co.
Jelfcom 911 - Green Mountain
CE14 _ Horizontal Tower Supports & Cable Tray, Maynard Peak
Estimator: T eny
Plin! date: 6/30/10
BGC I -c~ Labor Matertal Subcontractor Total i Notes
Code Description , Qu.ntity Unit Total , Unit Total Unit Total COst
GENERAL CONDITIONS
SUPERINTENDENT
Superintendent 8 hr 49~63 397 O~OO 0 0.00 0 397
IPROJECT MANAGEMENT ,
,Estimating & Prevailing wages 1 Is 0.00 0 85.00 85 0.00 0 85
, TELEPHONE
!Telephone 0.10 mo 0.00 0 225.00 23! 0.00 0 23
!TEMPORARY CONSTRUCTION ,
(Travel trucks 1 e. 0.00 0, 75.00 75 0.00 0 75
,Sanitary convenience 118 0.00 0; 190.00 190 0.00 0 190
1 1
I FUEL, OIL & GREASE 801
! Fuel and maintenance 1 Is 0.00 0 80.00 0.00 0 80
,
I
Tower Erection 1 sic 0.00 0 0.00 0 3335.00 3335 3,335
install horizontal supports 6 e. 0.00 0 0.00 ~I 0.00 0 0
I. 30 If 0.00
I Install cable tray 0, 0.00 0.00 0 0
397 453 3,335 4,185
Labor Adjustment 208.93% 0 0 0 0
Labor Taxes 31.65% 126 0 0 126
Total Labor. Material. & Sub 523 453 3,335 4,310
Overhead & Fee 13.50% 582
Sub Total 4,892
8&0. & Insurance 3.01% 147
Sub Total 5,039
WSST 8.40% 423
Total Bid $5,463
CE14 - Tower Supports & Cable Tray, Maynard PeakPage 1