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Home My WebLink AboutOlympic Peninsula Tourism Commission 1st ljI EXHIBIT C I"QUARTER REPORT Due by April 30t to afmcknight(Oco jcfterson.wa.us RECEIVED Organization:Olympic Peninsula Tourism APR 1 7 2025 Commission (OPTC) JEFFERSON COUNTY COMMISSIONERS Contact person: Kathleen Temple Mailing Address: PO Box 670 Port Angeles WA 98362 Phone Number/Email:360-452-8552 accounting@olympicpeninsula.org 1. LTAC Funds received from the County 1st QTR: ORGANIZATION Amount Received Overspent Refund TOTAL 1s` Awarded From (+) Required QTR by JeffCo Underspent LTAC 2. LTAC JeffCo (-)of FUNDS funds spent by your LTAC SPENT funds OPTC 109500.0 2813.31 na na 2813.31 0 organization 1st QTR(include 200 word limit regarding activities and funds spent with an itemized statement and supporting documentation ie: invoices paid,receipts from payment,): OPTC Invoice Date Amount Purpose 2768 2/20/25 2500.00 Supporting Sponsor for the 2025 Olympic Peninsula Tourism Summit 2793 3/6/25 313.31 FamTour Support for OP Professional Education Visits-Dinner at The Resort at Port Ludlow During the 1s`Qtr of 2025 OPTC/OPVB was active in the following Tourism initiatives: *Plan,line up speakers and venue,arrange catering and rooms,engage volunteers for registration. Arrange sponsors and attendees for Olympic Peninsula Tourism Summit *Held monthly meetings with OPTC Partners and OPVB Board Directors *Edit,source photos, update 2025/2026 OP Travel Planner and smaller map version for production. RFP for print services. *Mailing Travel Planners and bulk inserts upon request-monthly mailing via various internet,email and phone requests *Update and maintain website *Plan Co-Op ad with State of WA for Spring Expedia Ad *Spring ad campaign-Ads running in 1889 WA magazine and Northwest Travel *Create and plan ad for Scenic WA Roadtrip Guidebook *Create and plan ad for WA State Visitor Guide *Plan and facilitate Taiwanese FamTour for 3 media influencers *Create and write monthly Newsletter. Plan articles and artwork-engage partners for blogs highlighting their areas *Continue work on Master Strategic Plan *Support for Olympic Peninsula Culinary Loop *Support for repairs to Hoh Road fund 3. LTAC funds balance remaining 1n QTR: 106686.69 4. Please attach your organization's report for all revenue, marketing,services,programs and activities for the prior January through March(1st QTR). See attached Balance Sheet and Profit and Loss for 1n QTR for OPTC This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56.A minimum of six years,you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County.Upon reasonable notice,you must be able to provide access to County or State representatives to audit those records. • PO Pox 470 618 S Peabody Street F Port Angeles WA 9R362 ty....vLIP' E'"T: PENINSULA Jefferson County Admin Office TOURISM COMMISSION PO Box 1220 Port Townsend,WA 98368 INVOICE Date uuantlty uescnption vnce Lacn Amount Supporting Sponsor for 2025 2,500.00 2,500.00 April 7-April 8 2025 Level 1 Sponsorship • t 1 I Phone# 360-452-8552 I Fax# I 360-452-7383 ( Total $2,500.00 Invoice PO Box 670 618 S Peabody Street F Port Angeles WA 98362 1,,,Mege...Wilir Bill To PENINSULA Jefferson County Admin Office TOURISM COMMISSION Attn Adiel McKnight 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 Date Invoice# 3/6/2025 2793 Description Total Invoice Your Portion FamTours-Support for OP professional education visits 313.31 Taiwanese FamTour- 3 People Dinner at The Resort at Port Ludlow Total $313.31 Phone# 360-452-8552 Fax# 360-452-7383 • .111' The Resort at Port Ludlow 1011 .;� `;ri {�� 1 Heron Road January 18.2D25 Port Ludlow,WA 98365 Toll Free:800-732-1239,Fax:360-437-7410 TIN: RESORT or PORT LUDLOW Email: info@Portludlowresort.cnm Client number 38803 8111 To Dan Ratigan Phone Folio Number 174638 Trans Date Description Voucher Amount 1/16/2025 Restaurant-Inn 1 -58 293.98 1/17/2025 Restaurant-Inn 1 -58 53.33 Subtotal 347.31 Total Charges 347.31 1/18/2025 Visa Payment tt###########9567 742803 0000171103 -313.31 Subtotal -313.31 Total Payments I. 413.31 �mner@13nL1, 1o14) .hit4i , 8&er - 8+e9-_- wneotr- 3 ale VS 4 G/4/1 (hpmod n r- Hid a l� a1411 5 43 wt4�i-r vNvn. F yL44h-Chi (11-) Tuar, • yu-yap ( ) w14 yichen (Lev) yelr, OM, -rnAnrca fi1 -- JQo F ntiTow,s lir Rt12:14J4Co fu.A. cm-tnx4-i, I have received the goods and/or services in the amount shown here on. I agree that my liability for this bill is not wetved and agree to be held personally liable In the event that the indicated person,company,or associat.on fails to pay for any part or the full amount of these charges. If charging to a credit card, further agree to perform the obligations set forth In the cardholder's agreement with the Issuer. Guest Signature:_____ 10:51 AM Olympic Peninsula Tourism Commission 04/17/25 Balance Sheet Accrual Basis As of March 31, 2025 Mar 31,25 ASSETS Current Assets Checking/Savings Checking-4706 30,033.82 Petty Cash 60.00 Savings-3504 108.40 Total Checking/Savings 30,202,22 Accounts Receivable Accounts Receivable 22,778.67 Total Accounts Receivable 22,778.67 Total Current Assets 52,980.89 TOTAL ASSETS 52,980.89 LIABILITIES&EQUITY Liabilities Current Liabilities Accounts Payable Accounts payable 8,105.50 Total Accounts Payable 8,105.50 Total Current Liabilities 8,105.50 Total Liabilities 8,105.50 Equity Retained Earnings 29,698.24 Net Income 15,177.15 Total Equity 44,875.39 TOTAL LIABILITIES 8 EQUITY 52,980.89 Page 1 10:52 AM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis January through March 2025 Jan-Mar 25 Total Tourism Summit Expenses 10,385.21 Travel Planner Design 175.46 Postage 3,750.39 Total Travel Planner 3,925.85 Distribution of Travel Planners Distribution Center Admin 3,640.00 Certified Folder 12,550.09 Victoria Distribution 573.28 Total Distribution of Travel Planners 16,763.37 Web Sites Website Hosting&Maintenance 1,500.00 Total Web Sites 1,500.00 Total Expense 88,362.67 Net Ordinary Income 15,177.15 Net Income 16,177.15 Page 2 10:52 AM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis January through March 2025 Jan-Mar 26 Ordinary Income/Expense Income Tourism Summit-- Sponsor 16,250.00 Tourism Summit-Attendee 9,699 01 Total Tourism Summit-- 25,949.01 Earned revenues Travel Planner Inserts 2,752.20 Bank Interest 0.02 Total Earned revenues 2,752.22 Co-Op&Marketing Partners Scenic Byway 6,430.00 WA State Visitor Guide 12,450.00 Add'Fam Tour Support-Jeff Co 313.31 Total Co-Op&Marketing Partners 19,193.31 Partner Income City of Port Angeles 8,931.07 City of Port Townsend 4,340.34 City of Sequim(LTAC) 5,408.69 Forks Chamber of Commerce 4,062.11 Grays Harbor Tourism 3,244.13 Jefferson County TCC 9,487.52 Mason County 2,031.07 OPVB 18,140.35 Total Partner Income 55,645.28 Total Income 103,539.82 Gross Profit 103,539.82 Expense Administrative Administration 8,250.00 Meetings 704.28 Total Administrative 8,954.28 CoOp Campaigns Spring Campaign 6,825.00 Scenic Byway Guide 10,510.00 WA State Visitor Guide 18,070.00 Total CoOp Campaigns 35,405.00 Marketing Digital Marketing 5,420.00 Fam Tours-Intl Mktg 874.37 Add's Jeff Co FamTour 313.31 Other Trade Shows 400.00 Travel Guides Free 1,775.25 Total Marketing 8,782.93 Media&Public Relations Constant Contact Service 2,046.03 Photo Purchase 600.00 Total Media&Public Relations 2,646.03 Tourism Summit Expenses Coordination 10,000.00 Merchant Fees 279.25 Venue&Operations 105.96 Page 1 10:51 AM Olympic Peninsula Tourism Commission 04/17/25 Balance Sheet Accrual Basis As of December 31, 2024 Dec 31,24 ASSETS Current Assets Checking/Savings Checking-4706 28,894.49 Petty Cash 60.00 Savings-3504 108.38 Total Checking/Savings 29,062.87 Accounts Receivable Accounts Receivable 1,142.62 Total Accounts Receivable 1,142.62 Total Current Assets 30,205.49 TOTAL ASSETS 30,205.49 LIABILITIES&EQUITY Liabilities Current Liabilities Accounts Payable Accounts payable 507.25 Total Accounts Payable 507.25 Total Current Liabilities 507.25 Total Liabilities 507.25 Equity Retained Earnings 47,682.81 Net Income -17,984.57 Total Equity 29,698.24 TOTAL LIABILITIES&EQUITY 30,205.49 Page 1 10:50 AM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis October through December 2024 Oct-Dec 24 Ordinary Income/Expense Income Earned revenues Travel Planner Inserts 1,675.20 Bank Interest 0.01 Total Earned revenues 1,675.21 Co-Op&Marketing Partners Fall Co-Op Marketing Partners 59,625.00 Total Co-Op&Marketing Partners 59,625.00 Partner Income City of Port Angeles 1,532.37 City of Port Townsend -2,809.42 City of Sequim(LTAC) 960.97 Forks Chamber of Commerce 553.52 Grays Harbor Tourism 718.87 Jefferson County TCC 1,681.67 Mason County 265.11 OPVB 3,123.20 Total Partner Income 6,026.29 Total Income 67,326.50 Gross Profit 67,326.50 Expense Administrative Administration 7,987.50 Meetings 393.15 Total Administrative 8,380.65 CoOp Campaigns Fall Campaign 60,536.93 Total CoOp Campaigns 60,536.93 Industry Participation Tourism Victoria-Membership 507.25 Total Industry Participation 507.25 Marketing Digital Marketing 4,750.00 Fain Tours-Media 283.68 Go Washington 1,200.00 Video&Content Creation 400.00 Total Marketing 6,633.68 Media&Public Relations Constant Contact Service 2,046.03 Photo Purchase 450.00 Total Media&Public Relations 2,496.03 Travel Planner Postage 301.60 Total Travel Planner 301.60 Distribution of Travel Planners Distribution Center Admin 2,720.00 Total Distribution of Travel Planners 2,720.00 Web Sites Booking Engine 3,430.88 Page 1 10:50 AM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis October through December 2024 Oct-Dec 24 Updates/Special Projects 8,280.80 Website Hosting&Maintenance 1,000.00 Total Web Sites 12,691.68 Total Expense 94,267.82 Net Ordinary Income -26,941.32 Net Income -26,941.32 Faye 2 2:00 PM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis January through March 2025 Jan-Mar 25 Ordinary Income/Expense Income Tourism Summit-- Sponsor 13,750.00 Tourism Summit-Attendee 9,699.01 Total Tourism Summit— 23,449.01 Earned revenues Travel Planner Inserts 2,752.20 Bank Interest 0.02 Total Earned revenues 2,752.22 Jefferson Co Admin Add.'Fam Tour Support-Jeff Co 313.31 Jeff Co Tourism Support 2,500.00 Total Jefferson Co Admin 2,813.31 Co-Op&Marketing Partners Scenic Byway 6,430.00 WA State Visitor Guide 12,450.00 Total Co-Op&Marketing Partners 18,880.00 Partner Income City of Port Angeles 8,931.07 City of Port Townsend 4,340.34 City of Sequim(LTAC) 5,408.69 Forks Chamber of Commerce 4,062.11 Grays Harbor Tourism 3,244.13 Jefferson County TCC 9,487.52 Mason County 2,031.07 OPVB 18,140.35 Total Partner Income 55,645.28 Total Income 103,539.82 Gross Profit 103,539.82 Expense Administrative Administration 8,250.00 Meetings 704.28 Total Administrative 8,954.28 CoOp Campaigns Spring Campaign 6,825.00 Scenic Byway Guide 10,510.00 WA State Visitor Guide 18,070.00 Total CoOp Campaigns 35,405.00 Marketing Digital Marketing 5,420.00 Fam Tours-Intl Mktg 874.37 Add's Jeff Co FamTour 313.31 Other Trade Shows 400.00 Travel Guides Free 1,775.25 Total Marketing 8,782.93 Media&Public Relations Constant Contact Service 2,046.03 Photo Purchase 600.00 Total Media&Public Relations 2,646.03 Page 1 2:00 PM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis January through March 2025 Jan-Mar 25 Tourism Summit Expenses Coordination 10,000.00 Merchant Fees 279.25 Venue&Operations 105.96 Total Tourism Summit Expenses 10,385.21 Travel Planner Design 175.46 Postage 3,750.39 Total Travel Planner 3,925.85 Distribution of Travel Planners Distribution Center Admin 3,640.00 Certified Folder 12,550.09 Victoria Distribution 573.28 Total Distribution of Travel Planners 16,763.37 Web Sites Website Hosting&Maintenance 1,500.00 Total Web Sites 1,500.00 Total Expense 88,362.67 Net Ordinary Income 15,177.15 Net Income 15,177.15 Page 2 2:00 PM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis January through March 2025 Jan-Mar 25 Ordinary Income/Expense Income Tourism Summit-- Sponsor 13,750.00 Tourism Summit-Attendee 9,699.01 Total Tourism Summit-- 23,449.01 Earned revenues Travel Planner Inserts 2,752.20 Bank Interest 0.02 Total Earned revenues 2,752.22 Jefferson Co Admin Adds Fam Tour Support-Jeff Co 313.31 Jeff Co Tourism Support 2,500.00 Total Jefferson Co Admin 2,813.31 Co-Op&Marketing Partners Scenic Byway 6,430.00 WA State Visitor Guide 12,450.00 Total Co-Op&Marketing Partners 18,880.00 Partner Income City of Port Angeles 8,931.07 City of Port Townsend 4,340.34 City of Sequim(LTAC) 5,408.69 Forks Chamber of Commerce 4,062.11 Grays Harbor Tourism 3,244.13 Jefferson County TCC 9,487.52 Mason County 2,031.07 OPVB 18,140.35 Total Partner Income 55,645.28 Total Income 103,539.82 Gross Profit 103,539.82 Expense Administrative Administration 8,250.00 Meetings 704.28 Total Administrative 8,954.28 CoOp Campaigns Spring Campaign 6,825.00 Scenic Byway Guide 10,510.00 WA State Visitor Guide 18,070.00 Total CoOp Campaigns 35,405.00 Marketing Digital Marketing 5,420.00 Fam Tours-Intl Mktg 874.37 Add's Jeff Co FamTour 313.31 Other Trade Shows 400.00 Travel Guides Free 1,775.25 Total Marketing 8,782.93 Media&Public Relations Constant Contact Service 2,046.03 Photo Purchase 600.00 Total Media&Public Relations 2,646.03 Page 1 2:00 PM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Accrual Basis January through March 2025 Jan-Mar 25 Tourism Summit Expenses Coordination 10,000.00 Merchant Fees 279.25 Venue&Operations 105.96 Total Tourism Summit Expenses 10,385.21 Travel Planner Design 175.46 Postage 3,750.39 Total Travel Planner 3,925.85 Distribution of Travel Planners Distribution Center Admin 3.640.00 Certified Folder 12,550.09 Victoria Distribution 573.28 Total Distribution of Travel Planners 16,763.37 Web Sites Website Hosting&Maintenance 1.500.00 Total Web Sites 1,500.00 Total Expense 88,362.67 Net Ordinary Income 15,177.15 Net Income 15,177.15 Page 2 2:04 PM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Cash Basis January through March 2025 Jan-Mar 25 Ordinary Income/Expense Income Tourism Summit-- Sponsor 12,750.00 Tourism Summit-Attendee 9,699.01 Total Tourism Summit— 22,449.01 Earned revenues Travel Planner Inserts 3,362.40 Bank Interest 0.02 Total Earned revenues 3,362.42 Jefferson Co Admin Add'I Fam Tour Support-Jeff Co 313.31 Jeff Co Tourism Support 2,500.00 Total Jefferson Co Admin 2,813.31 Co-Op&Marketing Partners Scenic Byway 5,230.00 WA State Visitor Guide 8,300.00 Total Co-Op&Marketing Partners 13,530.00 Partner Income City of Port Townsend 4,340.34 City of Sequim(LTAC) 5,408.69 OPVB 18,140.35 Total Partner Income 27,889.38 Total Income 70,044.12 Gross Profit 70,044.12 Expense Administrative Administration 2.750.00 Meetings 704.28 Total Administrative 3,454.28 CoOp Campaigns Spring Campaign 6,825.00 Scenic Byway Guide 10,510.00 WA State Visitor Guide 18,070.00 Total CoOp Campaigns 35,405.00 Industry Participation Tourism Victoria-Membership 507.25 Total Industry Participation 507.25 Marketing Digital Marketing 5.420.00 Fam Tours-Intl Mktg 874.37 Add's Jeff Co FamTour 313.31 Other Trade Shows 400.00 Travel Guides Free 1,329.75 Total Marketing 8,337.43 Media&Public Relations Constant Contact Service 2,046.03 Photo Purchase 600.00 Total Media&Public Relations 2,646.03 Tourism Summit Expenses Page 1 2:04 PM Olympic Peninsula Tourism Commission 04/17/25 Profit & Loss Cash Basis January through March 2025 Jan-Mar 25 Coordination 10,000.00 Merchant Fees 279.25 Venue&Operations 105.96 Total Tourism Summit Expenses 10,385.21 Travel Planner Design 175.46 Postage 3,750.39 Total Travel Planner 3,925.85 Distribution of Travel Planners Distribution Center Admin 1.480.00 Certified Folder 12,550.09 Victoria Distribution 573.28 Total Distribution of Travel Planners 14,603.37 Web Sites Website Hosting&Maintenance 1,500.00 Total Web Sites 1,500.00 Total Expense 80,764.42 Net Ordinary Income -10,720.30 Net Income -10,720.30 Page 2