HomeMy WebLinkAboutQuimper Events Collective 1st EXHIBIT C 1st QUARTER REPORT Due by April 30thtoafmcknight@cojefferson.wa.us
RECEIVED
Organization:Quimper Events Collective
Contact person:Alexis Arrabito, President APR 2025
JEFFERSON COUNTY ---
Mailing Address:310 24th Street, Port Townsend COMMISSIONERS
WA 98365
Phone Number/Email:360.774.0825
info@quimpereventscollective.com �.
1. LTAC Funds received from the County 15i
QTR:
ORGANIZATION Total Total Overspent Refund TOTAL TOTAL 2"d TOTAL TOTAL
Amount Received (+) Required IS`QTR QTR 3rd QTR 4th QTR
Awarded From Underspent LTAC LTAC LTAC LTAC
by JeffCo JeffCo (-)of LTAC FUNDS FUNDS FUNDS FUNDS
funds SPENT SPENT SPENT SPENT
Quimper Events $28,500 $28,500 $3409
Collective
2. LTAC funds spent by your organization 1st QTR(include 200 word limit regarding activities and funds spent
with an itemized statement and supporting documentation ie:invoices paid,receipts of payment):
In the first quarter of 2025, our organization successfully launched the inaugural Jefferson County Wedding Show.
Originally planned to be held at Fort Worden,the event required a venue pivot due to the closure of Fort Worden
Hospitality, resulting in slightly delaying our advertising schedule. Even so,we feel that it was a successful event for
our organization, our attendees and provided awareness of our members' offerings to the community.
LTAC funds supported a variety of event-related expenses critical to outreach and execution.These included:
• Venue Rental: $1000
• Event Supplies:$578
• Marketing-Ads Print:$1050
• Marketing-Ads Digital:$295
• Kitsap Wedding Show:$486
This investment directly supported increased awareness of Jefferson County as a wedding destination,with 28
vendors participating and 104 attendees, resulting in several lead conversions for local venues and service
providers.
Out of the 20 pre-sold tickets,we had attendees from 50+ miles away including: Port Angeles,Tacoma,Sequim,
Edmonds, Hansville, Poulsbo,South Beach OR, and Lynnwood. We attributed one direct hotel booking at The Resort
at Port Ludlow through a booking rate code. Weddings are a high-value tourism driver that bring significant
economic benefits to our region. In addition to venue and vendor bookings, each wedding typically results in
multiple overnight stays for guests,often spanning several days. Wedding-related travel also supports area
restaurants, shops, and recreational activities,creating a multiplier effect for our small business economy. By
positioning Jefferson County as a destination for weddings, we are fostering repeat visitation and long-term
economic value for the region.
RESULTS
After the event,we surveyed our participants and received 17 responses.
• Reasons for participating were: Lead Generator,Vendor Networking and experience in exhibiting at a show
• 100%of responses achieved their goal.
• The average lead generated was 3-8 and there was an overall positive response to connections made at the
event. One business received two bookings as a direct result from the show.
3. LTAC funds balance remaining 1st QTR:
$25,091 the balance of funds remaining after the first quarter.
Due to the timing of our event there are quite a few invoices that were not paid in the first quarter and will show in
our Q2 report.
4. Please attach your organization's report for all revenue,marketing,services, programs and activities of the
prior quarter.
(Attachment)
This report and any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.A minimum of
six years,RECIPIENT shall maintain documented proof of payments made,contracts executed and other expenditures authorized under your
Agreement with Jefferson County.Upon reasonable notice,RECIPIENT shall provide access to County or State representatives to audit those
records.
,
Quarterly Statement of Activity Summary
Quimper Events Collective
January 1-March 30, 2025
Distribution account Jan 1 -Mar 30 2025 Total
Income
Donations 208.00 208.00
Event Income 1,242.38 1,242.38
Grant Revenue 0.00
JC LTAC 28,500.00 28,500.00
PT LTAC 4,000.00 4,000.00
Total for Grant Revenue 32,500.00 $32,500.00
Membership Dues 2,842.00 2,842.00
Pass-Through Revenue 180.00 180.00
Ticket Sales 60.00 60.00
Total for Income 37,032.38 $37,032.38
Cost of Goods Sold
Gross Profit 37,032.38 $37,032.38
Expenses
Bank Charges&Fees 202.31 202.31
Event Supplies 1,109.65 1,109.65
Signage 632.98 632.98
KWE 485.59 485.59
Total for Event Supplies 1,742.63 $1,742.63
Marketing 0.00 0.00
Ads-Digital 389.18 389.18
Ads-Print 1,050.00 1,050.00
Trade Shows 309.00 309.00
Total for Marketing 1,748.18 $1,748.18
Membership 0.00
Member Relations/Appreciation 49.23 49.23
Total for Membership 49.23 $49.23
Office Supplies&Software 68.38 68.38
Rent&Lease 1,000.00 1,000.00
Total for Expenses 5,296.32 $5,296.32
Net Operating Income 31,736.06 $31,736.06
Other Income
Other Expenses
Net Other Income 0.00 0.00
Net Income 31,736.06 $31,736.06
Cash Basis Wednesday,April 30,2025 10:27 PM GMTZ