HomeMy WebLinkAbout072610_min
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District No.1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. Snllivan
District No.3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Lorna Delancy
MINUTES
Week of .Iune 14, 2010
Chairman David Sullivan called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner John Austin.
PUBLIC COMMENT PERIOD: The following comments were made by citizens in
attendance at the meeting: a citizen commented on the need to process permits to promote jobs and the
building industry and he asked the Board to direct the County Administrator to authorizc the Department of
Community Development to hire staff to help with processing permits; 5 citizcns spoke in support of the
proposed Equestrian Events Center and I citizen spoke in opposition to it; a citizen asked for a response to a
letter he sent to thc Board six months ago and he added that he feels the Board should hold hearings on
issues such as the Equestrian Events Center. so that the public comment period is not the only venue for
people to provide public comment and to allow comments to be kept for the record; a citizen expressed his
concerns about the Equestrian Events Ccnter agreement and he stated that there needs to be a financial plan
and revenuc projection in place before the agreement is approved to determine if it is in the best interest of
the citizens of the County; a citizcn commentcd on the oversight of the County budget; a citizen stated that
the County should take action to insure that the proposed equestrian facility does not affect neighboring
property owners and he also commented on the decrease in student enrollment and how he feels the Board's
management of land use is affecting the grov,1h in the County.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: The Board agrecd to
delete item # IS for discussion later. Commissioner Austin moved to approve the balance of the consent
agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote.
I. REQUEST FOR I'ROPOSALS re: Jeffcom 911 Procurement and Installation ofVHF and UHF
Simulcast Radio System Improvements; Proposals Accepted Until 9:30 a.m. on July 6, 2010 at the
Jefferson County Commissioners Office and shall be opened and read thereafter in the Jefferson
County Commissioners Chambers
2. AGREEMENT, NO. G0700097, Amendment No.6 re: Quilccne-Snow Watershed Implementation
Phase 4; Jefferson County Public Health; Washington State Department of Ecology
3. AGREEMENT re: US Locality Domain Name Registration; Jefferson County Ccntral Services;
Neustar, Inc.
4. AGREEMENT re: Castle Hill HV AC Maintenance Service; Jefferson County Central Services;
Mayda & Sons Mechanical
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Commissioners Meeting Minutes: Week oOune 14,2010
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5. AGREEME~T, Amendment ~o. 1 re: Dosewallips State Park Riparian Acquisition; Add Jefferson
County as a Secondary Sponsor; Jefferson County Public llealth; Washington Statc Recreation and
Conservation Otlice (RCO)
6. AGREEMENT NO. 0963-53330, Amendment No.2 re: Medicaid Administrativc Match; August
28,2009 through Dccember 31,2010; Time Extension Only; Jefferson County Public Health;
Washington Statc Department of Social and Health Scrvices (DSHS)
7. AGREEMENT, Interloeal re: WRIA 17 Watershed Water Availability, Supply and Demand
Assessment; Jeflcrson County Public Health; Public Utility District (PCD) 010. I
8. AGREEMENT, Amendment No.1 re: Hood Canal On-Site Septic Repair Revolving Loan Fund
No. L0700001; Jetlerson County Public Health; Washington State Department of Ecology (DOE)
9. AGREEMENT re: Emergency Management Program Grant (EMPG): Support and Enhance Day to
Day Operations; .1eflerson County Emergency Management; Washington State Military Department,
Emergency Management Division
10. AGREEMENT re: Various Road Improvement Projects; Jeflerson County Public Works: Wengler
Surveying and Mapping
II. AGREEMENT re: Various Road Improvement and Maintenance Projects; Jefferson County Public
Works; Van Aller Surveying
12. AGREEMENT re: Willoughby Creek Bridge Emergency Repair, Cpper Hoh Road M.P. 3.5;
Easement Supplement: Jefferson County Public Works; Washington State Department of Natural
Rcsomces (DJ\R)
13. AGREEMENT rc: Timber Thinning Services, Upper Donovan Creek Timber Site; Jefferson County
Public Works; Resourcc RcnewaL Inc.
14. AGREEMENT re: Economic Development Services; Jefferson County Community Development;
E.D. Hovce and Company
15. Deleted: PROCLAMATION re: Proclaiming June] 7,20 I 0 as National Dump the Pump Day (Approved Later
in Minutes)
16. Advisory Board Resignations (2) re: Jefferson County Peninsula Regional Support Network
(PRSN) Advisory Board; Helen Morrison and Therese Lindstorm
17. Payment of Jefferson County Payron Warrants Dated June 420 I 0 Totaling $757,333.80 and
AfP Warrants Done by Payron Dated June 4, 2010 Totaling $619,519.62
PROCLA111A TlON re: Dump tlte Pump Day 011 JUlle 17, 2010: Chairman Sullivan read the
proclamation designating .I une 17, 2010 as Dump the Pump Day. Commissioner Austin moved to approve
the proclamations as presented. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
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Commissioners Meeting Ylinutes: Week of] une 14, 201 0
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COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator
reported on the f(]llowing items:
Commissioner Sullivan:
. The Watershed Planning Act is being updated to create a vision for the future.
. Members of the Peninsula Regional Transportation Planning Organization participated in a bus tour
in Jefferson County to vicw various local transportation projects which will aid in detcrmining
funding priorities between the projects of all the participating Counties.
Commissioner Austin:
Many residents in Gardiner support a left-hand turn lanc on Highway 101 at the entrance to the R.Y.
park, and therc have bcen some complaints by Gardiner residents regarding the noisc causcd by the
rumble strips along Highway 101.
. He will be lobbying in Olympia this weck to kcep a strong presence of higher education in Jcfferson
County, because there is a risk that the State may cut funding to the education programs ofIcred at
the Shold Business Center.
In an eflort to savc money the State Board of Health members wiII be meeting via teleconference
rather than traveling to meet in person. In the event of a required hearing, the Board is applying to
the State Office of Financial Management to fund one face-to-face mceting in November.
Commissioner Johnson:
A bench has been placed at North Beach Park in memory of Byron Ruby who was instrumcntal in
establishing the park.
County Administrator Philip Morley:
In response to a public comment, he reported that audio recordings of the Commissioner proceedings
are rctained for 6 years.
. Applicants for the Jeff Com Director position will be interviewed this Friday.
APPROVAL OF 1I.fINUTES: Commissioner Johnson moved to approve the minutes of June
7,2010 as prcsentcd. Commissioner Austin seconded thc motion which carried by a unanimous vote.
Presentation re: 2010 Conservation Futures Funding Projects: Environmcntal Health
Specialist II Tami Pokorny reviewed 2 proposed projccts recommendcd for Conscrvation Futures funding in
2010 bv the Conservation Futures Advisorv Committec.
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I) Salmon Creek Riparian Acquistion: The total funding amount requested for this projcet is $63,394
that will go toward the permanent protection of 160 aercs of vacant land Iocatcd offofWcst Uncas
Road near the hcad of Discovcry Bay. The proposed match funding would be up to $359,231 in
Salmon Recovery Funding Board grant funds through the Washington Rccreation and Conservation
Of lice previously awarded to the project. Jeffcrson Land Trust is the sponsor of this project.
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Commissioners Meeting Minutes: Week of June 14,2010
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2) Tamanowas Rock and Nicholson Short Plat: The total funding amount requcsted for this project is
5200,000 over two years (2010 and 2011) that will go toward the pcrmanent protection of 129 acrcs
of vacant land located near Anderson Lake State Park. The proposcd match would be a combination
oftederal, state and/or foundation grants and community contributions. Jamestown S'Klallam Tribe
and Washington State Parks are project applicants. Jefferson Land Trust is the sponsor of this
project.
The total an10unt requestcd for these projects is $263,394. There is $161,000 of Conservation Futures
funding available for projects in 20 I O. Funds available in 2011 are anticipated to be well in cxcess of the
$100,000 requcsted for 2011 by the Tamanowas Rock and Nicholson Short Plat projcct applicants.
Conservation Futures Advisory Committee Vice-Chairman Fred Weinmann reviewed the Committee's letter
regarding their recommendation. The Committee conducted a thorough review of the projects, ranked the
projects and voted unanimously to fund the projects as requested. He added that there is a high level of
interest in the future use and public access to Tarnanowas Rock. Paramount among thesc interests is thc
sacrcd naturc of the rock as a part of the tradition of the Jamestown S' Klallam Tribe. Over thc years many
different uscr groups have visited the rock for a variety of reasons. There also exists a plat which includes
the rock. The majority of the Committee members teel it is important that all parties with a legitimate
interest be invited to participate in a planning process for management of the rock area. Funding this project
will bc the impctus for the planning process to happen.
Chairman Sullivan asked if obligating 2011 Conservation Futures funds at this time will affect the ability to
tund projects next ycar? Mr. Weinmann replied that the Committec anticipates there vvill be funding
available in 2011 that is in excess of the amount being requested for obligation at this time and that the
obligation of this funding will not preclude the Committee from accepting additional applications next year.
Conservation Futures Advisory Board member Barbara McColgan addcd that the Committee felt that the
importancc of this project warranted the obligation 01'2011 funding. Obligating the funds this year will also
save the Committee time because it would not have to review the same application next year.
HEARING re: 2010 Conservation Futures Funding Projects; Salmon Creek Riparian
Acquisition; and TamanolVas Rock and Nicholson Short Plat: Chairman Sullivan opened the hearing for
public testimony.
Ravmond Hunter, Port Townsend, stated that he has resided near Salmon Creek since June 1946. He
docsn't care who O\\11S the land at this timc, but be prefers it not be private. He doesn't want to see people
putting in trailer eourts and building homes and disturbing the serenity of the valley. It is a pristine area and
we want to keep it that way. He supports the Salmon Creek project to acquire the land. The improvements
done by the Salmon Coalition over the last few years is stupendous. It is wonderful to see what they have
done and he would likc to see them continue their effOlis. His main concern is with the stewardship of the
property. People used to hunt and fish in the arca before it was closed it for fishing in the 1950's. When this
property is acquired he would like to see it continue to be open for public use sueh as hunting during regular
seasons. He would like to see the creek opened up for trout fishing. He addcd that the hay on the property
needs to be continuously mowed to mitigate the noxious weeds.
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Commissioners Meeting Minutes: Week of June 14, 20 I 0
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'vlartin Melish. Port Townsend, stated that he generally supports the l' amanowas Rock project and having it
in public stewardship. In response to Mr. Weinmann's remarks, he is concerned that money is being
irrevocably committed before access issues have been worked out. Until we know what public access we
have to this land, we really don't know what we are buying for $200,000. The tribes have legitimate
concerns about access and they have beliefs of sacred stories around the rock, but, there has been no meeting
determine what access the people of Jefferson County will have. His taxes have doubled in the past couple
of years and he has not seen any benefit from it. As a taxpayer he is very concerned about careful
stewardship of our public money. He wants to know if people will have the same access to the rock as they
have right now which is unrestricted, or will access bc restricted in some way? If restricted, will the
restrictions be so onerous that it will not be worth it and the people of Jefferson County will not get the
value for their money. We don't know the answer to these questions until discussions on this issue have
been initiated. He knows the tribe has concerns about access. The tribes are putting in money and hope to
raise more money for the purchase. The requested amount of $200,000 will not buy this property alone. In
his opinion, the property has been over appraised at $1.2 Million. He feels $500,000 is a more reasonable
value. Jefferson County should determine the level of public access that is expected in return for the
$200,000 which would make it a more meaningtul negotiation. Your money buys you the most before you
spend it. This issue needs to be addressed before the fund are committed.
Barbara McColgan. Port Townsend, stated she is a member ofthe Conservation Futures Advisory Board. If
the Board approves the $200,000 commitment now, it will take awhile before those funds are actually
disbursed. She believes there is a process in place for the disbursement of those funds. It's not as if once
these funds are committed then we have no bargaining chip. Discussions about access can begin now, but,
funding may not be disbursed unti I a later time.
Tami Pokornv, Environmental Health Specialist II, explained that the Tamanowas property value is
approximately $600,000, not $1.2 Million. A stewardship plan must be in place prior to fLmding being
disbursed. How the land will be owned and what easements will be in place will need to be determined
before a stewardship plan can be formulated. There will also be input regarding access and appropriate uses.
Sarah Snaeth. Jefferson Land Trust (JL 1'), stated that J L l' is trying to balance the interests of many user
groups with regard to Tamanowas rock. Currently, a JLT subsidiary organization owns the property.
Previously the property was privately owned and yet there was a great deal of public use of the property.
That previous land owner could have at any point denied any sort of use of the property. At this point, what
we're trying to do is come up \vith a balance of uses that minimize the detrimental impacts to the property
and also enhance the positive things about it. That it going to require a lot of discussions with our tribal
partners, trails coalitions, Sherilrs Department and the Native Plants Society. There are multiple interested
parties that need to be heard and have a say in the long term vision of this property. Currently, the
Jamestown S'Klallam Tribe has an option to acquire the property from JL l' within a couple of years. JLT is
very cognizant that the Tribe also has a vast interest in the property. With phase I of this project the County
had a management plan requirement and has already approved funding for this project with the management
plan in place. She believes that the management plan for phase II will be very similar to and built upon the
previous plan. .IT;r is planning on convening a meeting with ail the partners that wili take place this summer
and wiil probably be open to the public in order to make sure that ail voices are heard as these discussions
move forward.
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Commissioners Meeting Minutes: Week onune 14,2010
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Leo Gaten, Jamestown S'Klallam Tribe, stated that some of their tribal staff has been dedicated to this
planning effort. He is present on behalf of Ron Allen who could not be here today but wanted the Board to
know that he is actively working with Congressman Norm Dicks' office and with the Department the
Interior on getting some additional funding for this project The tribe recently prepared a memo and
submitted it to the Department of Interior to request funding for this project through the "Treasured Sites"
initiative. The tribe does not support climbing on the rock. They would like to shift the climbing to ,mother
rock, referred to as a "Sister Rock", that they understand is inside the State Park. They think the State Parks
might agree to do something like that He noted that the Port Gamble Tribe is also involved and he has sent
applications to approximately 6 tribes in Washington. Many tribes that have casinos have a special fund for
community projects.
Commissioner Austin asked Mr. Gaten if the tribes have plans to work with the Parks Commission to
encourage that agency to participate? Mr. Gaten replied that Mr. Allen was going to speak with the
Governor directly at another meeting, but, the format of the meeting did not allow for discussion of specific
projects. They arc still working on that effort
y!artin Melish, Port Townsend, stated that there is no comparable rock in the park to movc the climbing. He
is very familiar with the park and surrounding arca and there is only Tamanowas rock. :--lothing elsc is even
10 fect high, so that is not an option. During Ms. Spaeth' 5 comments she stated that shc is going to get all
the players involved and probably invite the public as well. He feels the Land Trust and the Conservation
l'utures Advisory Committee have a certain attitudc. This is public money. The public is a player. It is not
an option to invite the public and consider thc public's legitimatc or illegitimate access issues. He ran into
this samc issue during a meeting of the Conservation Futures Advisory Committee where he asked to give
public input and was told that they were going to take the vote first and then take public input It took him
quite a while to convince them that if you're a body that spends public money, you need to at least go
through a show of pretending the public commentary might actually inl1uence your vote. It will be
absolutely indispensable to open the meeting to the public and hear the views or all recreational users. Irthc
tribe wants Jefferson County funding, then they are going to have to accept that the citizens of Jefferson
County are going to get something out of this. If the tribes can buy it on their own, then it will be their land
and they can do what they like with it.
Barbara McColgan. Port Townsend, eXplained that the Conservation Futures Advisory Board's funding
cycle begins in January. The public meetings are advertised, As part of the deliberation process the
Committee advertises and holds a public meeting where the applicants for funding come to make
presentations. At that time the Board members and the public are free to ask questions regarding the
projects. This year the project presentation meeting occurred in ~1areh, There is also opportunity for public
input during the publicly advertised site visits which encourages public participation, so that by the time the
Committee gets to the final rating meeting there is a lot of water under the bridge. There is also time
established for the public to submit 'ATitten comments as well. With all due respect to Mr. Melish, they were
glad to see him at the meeting, but, it was very much at the eleventh hour. She doesn't want to leave any
impression that there wasn't a chance for the public to make their comments or to ask their questions and be
on the record before a vote was taken. It was rather the opposite.
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Commissioners Mecting Minutes: Week of June 14,2010
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Fred Weinmann, Port Townsend, stated that he leads natural history trips to that area several times a year.
The natural history of the site is not bcing well served by unrestricted access. Some kind of prescrvation
plan could be a vast improvcment in terms of the natural history of that area if we can follow through on this
project and get to that point.
Nick Hill. Port Townsend, stated that he is a privatc citizen that contributed money to the Land Trust. He
has no interest in the rock other than what he has begun to learn about it and its history in this place. Not
only the history of the people, but, the history of the natural surroundings. When hc arrived herc six ycars
ago his son took him dircctly to that rock where he hclped his son propcl do\\n from his climb which he did
not enjoy very much. Since that time hc has learned increasingly of the value of that propcrty far all the
people of our area and espccially for the tribes. It is his personal belief that this is a sacred place. I Ie
personally supports this proposal and belicves thcre should be public comment and public participation in
the use of the space. He has devcloped an interest in an environmcntal game called "Tracking the Dragon"
which is rooted at Tamanowas Rock. As hc learns more about this game and more about the place where we
live and the value of such placcs, he can't hclp but say there are other rocks to climb. Hc doesn't have any
fecling for rock climbers, but hc does have a feeling for this place in our community.
Raymond Hunter, Port Townsend, asked ifit is the intent of the tribc to eventually obtain ownership of the
Tucker donation claim or the property on Salmon Creck that is thc subjcct of this meeting? Mr. Gaten, of
thc Jamestown S'Kallam Tribc stated that hc is not aware ofthc Tribcs intcrest in that property.
John Wood. Port Townsend, stated that he has been involved in the Tamanowas Rock project far a very long
time. This property has becn in private o\\nership for quite a while. Everyone who has climbed out thcre
has been able to climb because the property owner has not objected. Had this property been sold to a private
devcloper there is a very good chance thcre would be no climbing at all. The only reason the public has
open access to the site now is because thc property owner has not done anything to prevent it. In
investigating this issue he went to the Jefferson County Historical Socicty and found some oral history about
TamanO\vas Rock by some non-native people. The oral history tells of conflicts between local tribes and
that the remaining people ofthe Chimacum Tribe went to the top of Tamanowas Rock and jumped to their
deaths rather than surrender to another Tribe. When hc read this it felt chilling. His reaction is that
Tamanowas Rock is somewhat like Gettysburg. There was somcthing that took place there that was quitc
powerful. The rock should not be climbed because of what took place there.
Tom Thiersch. Port Townscnd, stated that he recognizcs that the County Codc includes the Conservation
Futures fund and the tax sct asidc for those purposes. What the members of the Conservation Futurcs
Advisory Committee have chosen to do with the available funds is up to them. This is probably a perfcctly
legitimate use for the lunds. The one concern he docs have is the repcated mention of the word "sacred"
with respect to this particular public asset or proposed public asset. Hc would object strenuously to the
inclusion of any rcligious significance whatsoever to the operating use or terms of use of this property or any
such restrictions based on religion. No offensc is intended to the tribcs, but he feels it would be violation of
his first amendment rights and thc first amendment rights of everyone clse in this County. As the County
moves forward with developing the use restrictions on this property, he strongly urges thc Board to kcep that
particular aspect in mind.
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Commissioners Meeting Minutes: Week of June 14,2010
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Hearing nl' further el'mments l'n the 2010 Cl'nservation Futures funding projects, Chairman Sullivan closed
the public hearing.
Commissioner Johnsl'n moved to approve RESOLUTION 1'\0. 19-10 dedicating full funding 01'$63,394
frl'm the Conservatil'n Futures Fund to the Salml'n Creek Riparian Acquisition Project as authorized by
84.34 RCW and in accordance with Ordinance No. 06-0708-02 to provide a system l'fpublic open spaces.
Commissioner Austin seconded the motion which carried by a unaniml'us Vl'te.
Cl'mmissil'ner Austin moved to approve RESOLUTION NO. 20-10 dedicating full funding l'f $97,606 to
be paid in 201 0 and $102,394 to be paid in 2011 from the Cl'nservation Futures fund to the Tamanowas
Rl'ck and Nichl'lson Shl'rt Plat Project as authorized by 84.34 RCW and in accl'rdance with Ordinance Nl'.
06-0708-02 to provide a system of public open spaces. Commissil'ner Johnson seconded the motion which
carried by a unanimous vote.
Discussion and Possible Approval re: Unified Development Code (UDC) Text Amendment
to Allow Underground Storage Tanks Containing Hazardous Substances within Critical Aquifer
Recharge Areas: Associate Planner David W. Jl'hnson presented the Planning Commission's
recommendation and staff rCPl'rts for Unified Development Code (L;DC) text amendment #MLA09-00378.
He explained that the Department of Community Development (DCD) met last fall with representatives of
Quality Food Center (QFC) to discuss a proposal to install a gas station at the QFC in Port Hadlock. One of
the issues discussed is the fact that QFC is currently located in a critical aquifer recharge area and the CDC
regulations prohibit the siting of undergrl'und petroleum tanks in critical aquifer recharge areas.
Subsequently, QFC applied for a CDC text amendment #MLA09-00378 to revise the Jefferson County Code
(.TCC) 18.22.120(1 )(1) based upon recent improvements in technology, equipment, training and best
management practices that reduce the risk of contamination.
On February 8, 2010 the Board of Cl'mmissioners directed DCD stafr to place the proposed CDC text
amendment on the 2010 Planning Commissil'n Work Plan. The application was presented to the Planning
Commission l'n April 7, 2010 and a public hearing was held by the Planning Commissil'n on April 21, 20 I O.
Deliberations began on May 5, 2010 and were continued on May 19.2010 when a final decision was made
to recommend approval of the application.
[I' the proPl'sed text is approved it will apply tl' every critical aquifer recharge area in the entire County. The
State Department l'fEcology (DOE) has ultimate jurisdiction over all underground storage tanks. Included
as an addendum to the staffrepOli is a comment letter [rl'm the DOE that talks about the State's standards
and requirements for installation of underground storage tanks. County regulatil'ns can be ml're restrictive
than the State's regulations, but not less restrictive. The most important issue is protecting the aquifer. Stafl
believes that the protection standards outlined in JCC 18.22 and as proposed, will give that protectil'n. In
addition tl' requiring a critical aquifer recharge report, tertiary containment and project level SEP A review, a
conditional discretionary use permit will be required which oflers another level of review.
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Commissioners Meeting Minutes: Week of June 14,2010
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The requested action ofthe Board is to decide to adopt the Planning Commission's recommendation to
approve MLA09-00378 as presented, or decide not to accept the recommendation and hold a public hearing
before making a final decision to either approve the application, approve the application with conditions or
deny the application. Staff recommends the Board accept the Planning Commission's recommendation.
Commissioner Austin moved to accept the Planning Commission's recommendation to amend .lCC
19.22.120 and 130 as submitted and direct staff to drat! an adopting ordinance for the Board's review,
approval and signing after issuance of the final SEPA determination. Commissioner Johnson seconded the
motion which carried by a unanimous vote.
Discussion and Po~'sible Approval re: Jefferson County Equestrian Events Center and
Park License and Operating Agreement: County Administrator Philip Morley reviewed the proposed
license and operating agrecment between Jefferson County and JeJTerson Equestrian Association for the
Jefferson County Equestrian Events Ccnter and Park. This agreement \vill create an improved public park
utilizing private funding and without the County incurring ongoing maintenance responsibility or costs.
Essentially it creates a public asset without using public funding. The paTk will afford an opportunity for
enhanced recreation opportunities for youth and potential therapeutic programs for children with special
needs. It will also create a destination equestrian events center that will promote tourism and increase
economic opportunities for Jefferson County by bringing in revenue. Referenced in the agreement is a
separate timber management plan that will improve timber management to bring long term sustained
revenue to the County. For these reasons he recommends the Commissioners approve the agreement.
Important to note is that any development at this park will be subject to a conditional use permit which
requires a public hearing where citizens concerns can be addressed.
Commissioner Austin moved to approve the proposed JeJTerson County Equestrian Events Center and Park
Iicensc and operating agreemcnt with Jefferson Equestrian Association. Commissioner Johnson seconded
thc motion which carried by a unanimous vote.
COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Commissioners:
Calendar Coordination
Miscellaneous Items
Pope/DNR Land Trade
Paradise Bay On-site Sewer
Permitting
Strategic Plan
County Administrator Performance Review
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Commissioners Meeting !vfinutes: Week of June 14,2010
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Wa~'hington Counties Risk Pool Update: Washington Counties Risk Pool Director Vyrle
Hill and Member Services Manager David Goldsmith updated the Board on the Risk Pool Program and
presented the 2009 Annual Report
Letter of Support: Commissioner Austin moved to approve a letter of support for the Port
Townsend School of Woodworking and the Northwest Natural Resource Group to receive a US Department
of Agriculture Regional Business Opportunity Grant,
NOTICE OF ADJOURNM~ENT: Commissioner Johnson moved to adjourn the meeting at
4:43 p,m, until the next regular Monday meeting at 9:00 a,m, or special meeting as properly noticed
pursuant to RCW 42,30,080, Commissioner Austin seconded the motion which carried by a unanimous
vote,
MEETING ADJOUR\fED
JEFFERSON COCNTY
BOARD OF COMMISSIOl\ERS
SEAL:
David Sullivan, Chair
A TTE5T:
Phil Johnson, Member
Erin Lundgren, Deputy
Clerk of the Board
John Austin, Member
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l)jstrict No.1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. SulJivan
District No.3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Lorna Delancy
MINUTES
Week of June 21, 2010
Chairman David Sullivan called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner John Austin.
PUBLIC COMMENT PERIOD: The following comments were made by citizens in
attendance at the meeting: A citizen commented that he used the term "agenda" in a public records request
and that term isn't used in the RCW. He added that the Health Department and Parks Advisory Board both
have their minutes up-to-date on the website now and pointed out that to his knowledge the Parks Board has
not done any review of the Gibbs Lake Park extension and he thought that was one of their charges; Another
citizen commented that there is a lack of unity of information on the County website about the various
Advisory Board meetings and committees on which the Commissioners serve; Another citizen advised that
he came to Jefferson County 25 years ago when it was a nice place to live and now he feels it is a place for
the rich and if you are not rich you are not welcome in the County. He also stated that he feels the Board is
guilty of a class war against the middle class and poor in the County; A citizen asked if the Board is familiar
with Kroeger's the parent company of QFC which submitted a request to put in a fuel station and it was
approved while local people submit requests that require UDC changes and they can't get approval by the
Board. He added that he feels big corporations with lots of money and lawyers can get changes to the UDC
while local people who don't have a lot of money can't; A citizen stated that he feels the Chair doesn't
control people during public comment and he has the right to speak without interruption; and a citizen stated
that he wrote a letter to the County Administrator about special licenses that are issued to the Sportsman's
Club and the Horse Park and he doesn't see anywhere in the UDC where he has an opportunity to apply for
one of these special licenses.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin
moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
I. REQUEST FOR PROPOSALS (RFP) re: Recycling and Moderate Risk Waste Facility Operations
Services County Project No. 40118460; Proposals Accepted Until 9:55 a.m. and Opened and Read
Publicly at 10:00 a.m. on Monday, August 23, 2010 in the Commissioners' Chamber
AGREEMENT re: Provide Professional Services for Larry Scott Trail, Olympic Discovery Trail
and Various other Projects; Jefferson County Public Works; Nik Worden
AGREEMENT re: Phase I Environmental Site Assessments for Dosewallips Floodplain Acquisition
II and Mid Hood Canal Projects; Jefferson County Public Health; Aspect Consulting, LLC
2.
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4. AGREEMENT, Amendment No. ] re: Dialectical Behavioral Therapy Groups; Increase Amount by
$2,000.00; Jefferson County Public Health; Jefferson Mental Health
5. AGREEMENT re: Perform Underwater Studies for Eelgrass Surveys; Jefferson County Marine
Resource Committee, WSU Extension; James G. Norris, d.b.a Marine Resource Consultants
6. Approve Recommendation from Donna Marvin, Secretary of Jefferson County Developmental
Disabilities Advisory Board to Remove Member from the Jefferson County Developmental
Disabilities Advisory Board; Kaheya Cunningham
7. Advisory Board Appointment; Jefferson County Peninsula Regional Support Network (PRSN)
Advisory Board; Three (3) Year Term Expires June 21, 2013; Cheron Dudley
8. Payment of Jefferson County VoucherslWarrants Dated June 14,2010 Totaling $696,897.16
(Records of all claims submitted for payment along with vouchers approved and signed by the Board
of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works
Department.)
COMMISSIONER'S BRIEFING: The Commissioners and County Administrator reported
on the following:
Commissioner Austin reported that he participated in a Legislative Steering Committee meeting in Olympia
last week and there is going to be a new Naval Commanding OfIicer for this area.
Commissioner Johnson reviewed information from the WSAC Conference last week where the Timber
Counties discussed biomass. He also had the pleasure of presenting a plaque to County Engineer Monte
Reinders who was named the "Rural Engineer of the Year" by the County Engineer's Association. He also
noted that he goes to almost every meeting of the Parks Advisory Board and they have discussed the Gibbs
Lake/Beausite Park extention.
Chairman Sullivan stated that the public comment this morning about a unified place on the County website
for Advisory Board information is a good idea. He also reported on a couple of WSAC meetings he was able
to attend last week with one being a discussion of budget issues that all Counties face where he found out
that Jefferson County has already instituted many of the budget ideas that were discussed.
BID OPENING: Lease a Portion of the Port Townsend Recreation Center to Child Care
Service: 'vIatt Tyler, Parks and Recreation Manger opened and read the bid received:
Neighborhood Schoolhouse of Port Townsend, Rebecca Lovett. $] ,000 per month rent ($0.41 per square
foot base costs and $0.33 per square foot utility costs.)
Commissioner Johnson moved to have the Department review the bid for accuracy and come back with a
recommendation for bid award with a proposed lease agreement for the Board's consideration ifthe award
recommendation is positive. Commissioner Austin seconded the motion which carried by a lmarrimous
vote.
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Commissioners Meeting Minutes: Week of June 21, 2010
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AGREEMENT: Interlocal (Revised) re: Resource Conservation Management Services;
City of Port Townsend, Port Townsend School District, Chimacum School District and Fort Worden
State Park (Replaces Agreements Approved on February 22,2010 and March 15,2010): Ken Horvack,
Emergency Management and Grants Manager for City of Port Townsend joined Philip Morley to review the
Resource Conservation Management Services agreement. Philip Morley thanked Mr. Horvack for his hard
work on this and other projects.
Philip ~orley then presented the second revision to this agreement which reflccts that Jefferson Health Care
withdrew from of the project because they already have the internal capacity to do this work. Fort Worden
State Park was added to the agreement in their place. This is an exercise in fiscal responsibility to reduce all
utility costs and save the County, thc City, Port Townsend and Chimacum School Districts and Fort Worden
more money than this program costs in conservation of utilities. He then reviewed a spreadsheet of what the
County might save in 3 years with the bare minimum being approximately $18,000 and a possible maximum
of $45,000.
Chairman Sullivan asked how these savings are achieved? Ken Horvath reported they review all utility bills
for billing errors and each entity's facilities arc reviewed for specific areas where energy savings can be
improved. A consumption database is required as part of the grant. Commissioner Johnson stated that he is
pleased that Fort Worden is part ofthis project. Commissioner Austin asked ifthe contract is contingent on
PSE and WSC signing on and ifthere is any concern with PSE pulling out because of the change in
ownership of PSE? Ken Horvath answered that they continue to monitor the situation but have been told
that this is a small expense in that change of o\\uership and is not expected to be a problem. Commissioner
Austin then notcd that there are 2 small errors in thc document where 6 parties are referred to instead of 5.
Commissioner Austin moved to authorize the Chair to sign the interlocal agreement and to authorize the
tollo\\ing for the signature authorization form for the Department of Commerce: 2 Commissioners as
contracting authorities; the County Administrator to sign for contract amendments and the Public Works
Director and County Administrator to sign invoices. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
BID OPENiNG re: Larry Scott Memorial Trail, M.P. 4.0 to M.P. 5.6 (Project No.
CRJ069): Valerie Green, Public Works Architectural Projects Coordinator opened and read the bids
received as follows:
BID AMOUNT
$143,485.00
$158,037.00
$11 0,080.00
$226,521.00.
BIDDER
Seton Construction
J Bar D Construction, Inc.
Shold Excavating Inc.
TL McConnell Construction, Inc.
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Commissioners Meeting Minutes: Week of June 21, 2010
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Commissioner Austin moved to have the staff review the bids and make a recommendation for bid award
that is to the best advantage of the County, Commissioner Johnson seconded the motion which carried by a
unanimous vote,
COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Commissioners:
. Calendar Coordination
. Miscellaneous Items
NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at
3:44 p,m, until the next regular Monday meeting at 9:00 a.m, or special meeting as properly noticed
pursuant to RCW 42,30.080, Commissioner Johnson seconded the motion which carried by a unanimous
vote.
MEETING ADJOURNED
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
David Sullivan, Chair
ATTEST:
Phil Johnson, Member
Lorna Delaney, CMC
Clerk of the Board
John Austin. Member
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District No.1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. Sullivan
District No.3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Lorna Delaney
MINUTES
Week of June 28, 2010
Chairman David Sullivan called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner John Austin.
PUBLIC COMMENT PERIOD: The following comments were made by citizens in
attendance at the meeting: a citizen commented that audio recordings of Commissioner meetings are
required to be retained for 6 years; a citizen stated that the number of subsidized school lunches is a direct
result ofthc downturn in the economy and he urged the Board to do somcthing about cconomic development
and making sure the County begins processing the numerous permits on file so people can get back to work;
a citizen feels that government is imploding and the world economy is not improving.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Johnson
moved to approve all the items on the consent agenda as presented. Commissioner Austin seconded the
motion which carried by a unanimous vote.
I. HEARING NOTICE re: Ordinance No. 03-0524-10; Mystery Bay Mooring Buoy Moratorium;
Hearing Scheduled for July 12, 2010 at 10:00 a.m. in the Commissioners Chambers, Jefferson
County Courthouse
2. AGREEMENT, Amendment No.1 re: Birth to 3 Years Program, Provide Assessment,
Intervention, Education and Specialized Therapy; Increase Amount an Additional $2,246; Jefferson
County Public Health; Port Townsend School District
3. AGREEMENT, Amendment No.1 re: Birth to 3 Years Program, Provide Assessment,
Intervention, Education and Specialized Therapy; Decrease Amount by $2,246; Jefferson County
Public Health; Concerned Citizens
4. AGREEMENT re: Hazardous Waste Removal for a Total of $2 ] ,405; Jefferson County Public
Works; Pacific Environmental Services Company
5. Request to Convene for the Purpose of Hearing Property Tax Appeals for thc Y car 2010; Jefferson
County Board of Equalization
6. Letter of Appreciation for Efforts to Improve Highway Safety on State Route 101 in Gardiner; Klaus
Hintermayer
7. Payment of Jefferson County Vouchers/Warrants Dated June 17,2010 Totaling $5,933.50 and June
21,2010 Totaling $300,659.42
8. Payment of Jefferson County Payroll Warrants Dated June 18,2010 Totaling $90,911.04 and AlP
Warrants Done by Payroll Dated June 5, 2010 Totaling $109,805.05 and June 18,2010 Totaling
$16,512.79
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Commissioners Meeting Minutes: Week of June 28, 2010
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COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator
reported on the following items:
Commissioner Sullivan:
. Noted that Olympic Community Action Programs is a source for people to get funding assistance for
essential living expenses.
. The Peninsula Development District Board on which he serves recently approved the Community
Economic Development Strategy for both Clallam and Jefferson Counties so they will be eligible for
funding through the EDA.
Finn River Farm operations are growing with the sale of Apple Cider. Their Blueberry Cider is
expected to bc for sale in the near future.
Commissioner Austin:
. Improvements have been completed on the Quilcene Historical Museum and a scrapbook of
Brinnon's History was recently published.
. He attended a ceremony welcoming the new Commanding Officer at Naval Region Northwest. It is
impressive how the Navy has reached out to be good neighbor and to be involved in the community
. The Tourism Coordinating Council has published a map for tourists which is very attractive and
helpful.
Commissioner Johnson:
. There has been a tremendous amount of work to improve Memorial Field all done by volunteers.
The Parks and Recreation Advisory Board will be holding a retreat in September to discuss
alternative funding options for parks and recreation services.
. Chimacum resident Roger Short now has a permit to remove invasivc plant species from Chimacum
Creek which will help to increase water flow.
County Administrator Philip Morley:
. The County is attempting to address the permitting issue so individuals can get back to work and
move forward with their projects. The constraint is not only the volume of permits being reduced,
but also the revenue to support the permitting staff has significantly contracted. For the last 2 years
the General Fund has been subsidizing permit activity in the amount of$125,000 per year. He is
working '.'lith representatives of the development industry to improve the permitting process and he
is doing an analysis to see if the County can restore Department of Community Development (DCD)
staff hours on a sustainable basis. The General Fund is not in a position to do an additional subsidy
to DCD without significantly impacting other programs and services next year.
Discussion and Possible Approval re: Planning Commission Recommendationfor
MLA08-00257,- Unified Development Code (UDC) Text Amendment for Sexually Oriented Businesses
(Adult Businesses): Associate Planner David W. Johnson presented the Planning Commission's
recommendation and staff report for UDC text amendment #MLA08-00257 for sexually oriented businesses
(adult businesses). Specifically this amendment will establish regulations for these types of businesses.
This issue was initiated in 2005 and at that time a six month moratorium was placed on sexually
oriented/adult businesses to allow staff time to work on drafting the regulations. Due to other pressing land
use issues, work on the regulations had to be delayed. Since 2005, the Board has approved 6 moratoriums
that were each six months in duration.
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Commissioners Meeting Minutes: Week of June 28, 2010
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While sexually oriented businesses cannot be prohibited outright, they can be regulated to mitigate
secondary impacts such as an increase in crime, drug use, and lower property values due to surrounding
property uses. A list of sensitive sites where sexually oriented businesses should not be located in close
proximity have been identified and include: school/day care (public, private or parochial); libraries; off road
bike path; public indoor recreational facility: hospitals; park or playground; place of worship (church,
convent, monastery, synagogue): community centers; senior citizen center; cemeteries; residential
neighborhoods; and master planned resorts. Existing commercially owned lands where sexually oriented
uses might be permitted under the current zoning regulations are: rural village centers; convenience
crossroads; general crossroads; light industrial; and Irondale/Port Hadlock. Specific possible locations in
the County for siting this type of business with distance restrictions were identified as follows: Glen Cove
Industrial Area; Quilcene Industrial Area; Irondale/Port Hadlock; and Brinnon and Quilcene Rural Village
Centers.
Distance restrictions in other jurisdictions for the separation between sexually oriented businesses and
sensitive sites range from 500 feet to 2,500 feet. The Planning Commission recommends a separation
distance of 1,000 feet between a sexually oriented business and any sensitive site.
Chairman Sullivan questioned the inclusion oflight industrial areas which have previously been identified
as locations to create jobs and he stated that this type of use may take up available capacity. David Johnson
replied that this type of use is allowed in commercially zoned areas so light industrial areas were included
because of their commercial zoning. Planning Manager Stacie Hoskins added that there is a cap on the
amount of square footage that can be used for retail sales in industrial areas.
David Johnson reviewed the use table for the Port Hadlock Urban Growth Area (UGA) zoning districts and
noted that Urban CommerciaL Visitor-Oriented Commercial and Urban Light Industrial areas have been
identified as areas where this type of use would be allowed \vith a type III conditional use permit (public
hearing required) and a required siting distance of 1 ,000 feet from any sensitive area as outlined in the
proposed section 18.20.345 (Attachment 4).
Commissioner Austin stated that the requirement in the proposed section 18.20.345(2)(b) where it states that
sexually oriented businesses with live performances must be located 1,000 feet from the property line of any
other sexually oriented business, doesn't allow similar businesses to be in the same area and may promote
these types of businesses to be scattered throughout the County. He asked about the rationale behind the
proposed requirement? David Johnson replied that the requirement was proposed in an effort to mitigate
secondary impacts. The Planning Commission examined the follO\ving three different regulatory
approaches: 1) Concentration method: under this method sexually oriented uses would be concentrated
within a specific zoning district or geographic area; 2) Dispersion method: under this method the sexually
orientcd uses would be dispersed throughout the County to prevent concentration; 3) Hybrid method: under
this approach a variation of the concentrated model is used, but separation distances are also established.
The Planning Commission felt that the hybrid method would be the most applicable to conditions of the
County. However, if you look at the limited size of the zones, it is not practical to site more than one
sexually oriented business in certain zones.
Commissioner Sullivan asked about the concept of licensing the operations of sexually oriented businesses?
David Johnson explained that the Planning Commission felt it was important to have regulations on
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licensing sexually oriented businesses because historically many of these types businesses were used to
launder money for organized crime. The staff report expresscs concerns about the licensing aspect because
the County does not have a mechanism for issuing business licenses.
The requested action of the Board is to decide to adopt the Planning Commission's recommendation to
approve MLA08-00257 as presented, or decide not to accept the recommendation and hold a public hearing
before making a final decision to either approve the application, approve the application with conditions or
deny the application. Staff recommends the Board hold a public hearing before making a final decision on
the extent of adopting the proposed regulations.
The Board directed staff to review issues relating to licensing requirements and costs and to coordinate legal
review and input from the Sheriff before bringing it back to the Board for consideration. Commissioner
Austin added that he would like to see a list of pros and cons to the cluster vs. scattered approach to siting
these types of businesses.
Briefing and Possible Approval re: Jefferson County - Port Townsend Natural Hazards
Mitigation Plan: Jefferson County Emergency Management Director Bob Hamlin and City of Port
Townsend Public Safety Analyst Ken Horvath presented the Jefferson County - City of Port Townsend
Natural Disaster Hazard Mitigation Plan. The Disaster Mitigation Act of 2000 required the development of
a Natural Hazards Mitigation Plan as a prerequisite for pre-disaster and post-disaster Hazard Mitigation
grants, including Natural Hazards Mitigation Planning grants. In 2004 the City and County coordinated the
development of a joint jurisdiction Natural Hazards Mitigation Plan which was adopted by both the City and
County and submitted to the Federal Emergency Management Agency (FEMA) who determined that it met
or exceeded the criterion outlined in the Act.
The Act requires review and rcvision of the joint plan every five years. The plan was revised in 2009 and
submitted to FEMA who determined that it meets or exceeds the criterion of the Act. FEMA requires a
resolution of adoption as part of the planning review and revision process. The plan has recently been
adopted by the Port Townsend City Council.
Commissioner Austin moved to approve RESOLUTION NO. 21-10 adopting the Jefferson County - Port
Townsend Natural Hazards Mitigation Plan (2009 Revision). Commissioner Johnson seconded the motion
which carried by a unauimous vote.
Update re: Jefferson County Housing Authority Discussions with Clallam County: The
Board met with representatives of the Jefferson County Housing Authority and the Clallam County Housing
Authority to discuss the possibility of merging the two agencies.
Letter Welcoming U.S. Navy Rear Admiral Douglass Biesel: Commissioner Johnson moved
to approve a Jetter welcoming U.S. Navy Rear Admiral Douglass Biesel to Jefferson County as the new
Navy Region Northwest Commanding Officer. Commissioner Austin seconded the motion which carried by
a unanimous vote.
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Commissioners Meeting Minutes: Week of June 28, 2010
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The Executive Session scheduled to take place from 2: 15 p.m. to 2:45 p.m. with the County
Administrator, Human Resource Manager and Bob Braun, Braun Consulting Group regarding the discussion
of collective bargaining agency strategy under exemption RCW 42.30. 140(4)(b) as outlined in the Open
Public Meetings Act was postponed to Thursday, July 1, 20 I 0 from 11 :00 a.m. to 11:35 a.m.
An Executive Session was scheduled from 2:15 p.m. to 2:35 p.m. with the Deputy
Prosecuting Attorney and the County Administrator regarding potential litigation under exemption RCW
42.30. 110(1 )(T) as outlined in the Open Public Meetings Act. The Board actually met in Executive Session
on this topic from 2:15 p.m. to 2:50 p.m. At the conclusion of the Executive Session the Board resumed the
regular meeting and no action was taken.
Draft Letter Reguesting Property Replacement Funds be Invested in Purchasing Private
Forestlands in Eastern Jefferson County; Washington State Department of Natural Resources:
Commissioner Austin moved to direct the County Administrator to review a draft letter for future
consideration by the Board to the Commissioner of Public Lands requesting that the State Department of
Natural Resources use property replacement funds being generated by the Dabob Bay Trust Land transfers
for the purchase of private forestlands in eastern Jefferson County. Commissioner Johnson seconded the
motion which carried by a unanimous vote.
NOTICE OF ADJOURNMENT: Commissioner Johnson moved to adjourn the meeting at
4:08 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed
pursuant to RCW 42.30.080. Commissioner Austin seconded the motion which carried by a unanimous
vote.
MEETING ADJOURNED
JEFFERSON COUNTY
BOARD OF CO'vlMISSIONERS
SEAL:
David Sullivan, Chair
ATTEST:
Phil Johnson, Member
Erin Lundgren, Deputy
Clerk of the Board
John Austin, Member
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District No.1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. Sullivan
District No.3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Lorna Delaney
MINUTES
Special Meeting
July 1,2010
Commissioner John Austin and Commissioner Phil Johnson were present when Chairman
Sullivan, participating via teleconference, called the meeting to order at II :00 a.m.
An Executive Session was scheduled from 11:01 a.m. to 11 :35 a.m. with the County
Administrator, Human Resource Manager and Bob Braun, Braun Consulting Group regarding the discussion
of collective bargaining agency strategy under exemption RCW 42.30.l40( 4)(b) as outlined in the Open
Public Meetings Act. The Board actually met in Executive Session on this topic from 11 :00 a.m. to 12:39
p.m. At the eone1usion of the Executive Session the Board resumed the regular meeting and no action was
taken.
NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at
12:40 p.m. until the next regular meeting at 9:00 a.m. or speeial meeting as properly notieed pursuant to
RCW 42.30.080. Commissioner Johnson seeonded the motion whieh earried by a unanimous vote.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
David Sullivan, Chair
ATTEST:
Phil Johnson, Member
Erin Lundgren, Deputy
Clerk of the Board
John Austin, Member
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District No.1 Commissioner: Phil Johnson
District No.2 Commissioner: David W. Sullivan
District No.3 Commissioner: John Austin
County Administrator. Philip Morley
Clerk of the Board. Lorna Delaney
MINUTES
Week of July 6.20 J 0
Chairman David Sullivan opened the meeting at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner John Austin.
PUBLIC COMMENT PERIOD: The following comments were made be citizens in
attendance at the meeting: A citizen stated that every year after the 4th of July the beaches are full of the
remains of fireworks and he also feels the County should require business licenses; another citizen noted that
the economic situation is bad and California announced that State employees will have their wages reduced
to the minimum wage in an effort to balance the State's budget; the same citizen suggested that a committee
of citizens with the proper background set standard times for the work of the County building inspectors; a
citizen explained that the State of California negotiated their labor contracts to allow for the flexibility to
respond to changing revenue circumstances; another citizen talked about the willful destruction of a public
records being a criminal act and that he feel the failure to take care of the records is a almost willful
destruction and he would like to see the attitude ofthe County changed.
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin
moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion which
carried by a unanimous votc.
1. AGREEMENT re: Re-Roof: Re-Side and Re-Paint Records Building; Total Expenditure of
$24,999.95; JeHerson County Central Scrvices; Little & Little Construction
2. AGREEMENT NO. 1063-93588 re: Early Intervention Program (EIP); Total Revenue of
$39,080.00: Jeilerson County Public Health: Washington State Department of Social and Health
Services (DSHS)
3. AGREEMENT, Interlocal re: HIV Intervention and Prevention; Total Revenue 01'$16,607.00;
Jefferson County Public Health; Clark County Public Health
4. AGREEMENT NO. 1063-93584 re: Early Family Support Services (EFSS); Total Revenue of
$38,638.00; Jefferson County Public Health; Washington State Department of Social and Health
Services (DSHS)
5. AGREEMENT, Amendment No. 24 re: Family Planning: Drinking Water Group A; Tobacco
Prevention and Control Program; WIC Nutrition Program; Additional $31,292.00 for a Total
Revenue of $2,386,355.00; Jefferson County Public Health; Washington State Department ofI-lealth
(DOlI)
6. AGREEMENT re: Mandatory Training for County Employees; Total Expenditure 01'$4,000.00;
Jefferson County Administrator; Peninsula College
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Commissioners Meeting Minutes: Week of July 6, 2010
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7, AGREEMENT re: Extension for Recycling Services to March 31, 2011; Jefferson County Public
Works; Skookum Educational Programs
8. AGREEMENT, Change Orders (4) No. 10, II, 12 and 13 re: Change Order No. 10 in the Amount
of$6,167.00; Change Order No. 11 in the Amount of$10,469.00; Change Order No. 12 in the
Amount ofSI1,165.00; Change Order No. 13 in the Amount ofS23,132.00; Jeffcom 911 Radio
System Improvements Project; Southwick Enterprises; Jefferson County Jeffcom; Buchanan General
Contracting Company
9. BID AWARD re: Larry Scott Trail, Project No. CRI069; Total Bid Amount ofS110,080.00;
Jefferson County Public Works; Shold Excavating Inc.
10. Payment ofJefferson County Vouchers/Warrants Dated June 28, 2010 Totaling $167,325.37 (Records
of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County
Commissioners are retained by the Jefferson County Auditor and Publjc Works Department.)
COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator
reported as follows:
Commissioner Austin reported that there was a series of talks last week called "Why Don't They Just Quit"
sponsored by the Health Department which were about substance abuse and were well attended; He will be
meeting with the State DOT and a State Representative and others on safety on Highway 101 in Gardiner;
Commissioner Johnson reported that he will be discussing an extract fee for sand and gravel with State
Representatives;
Philip Morley reported:
On June 21 an inter-local agreement was adopted for the Resource Conservation Manager
program the Board also approved a signature page detaining who had authority to sign future
papers for that grant program and he informed the Board that the Chair signed the contract for
the grant under this authority;
. He also explained that the County takes the preservation of public records very seriously;
Regarding a program for business licenses in the County, Philip Morley said that he is
working with the Port, the City and Team Jefferson on economic development issues and is
personally not in favor of business licenses because it would require more bureaucracy;
. The County is looking at the issues of labor costs for the future;
Staff is working with the Commissioners to update the 2001 strategic plan.
RECOMMENDATION AND POSSIBLE APPROVAL re: Lease a Portion o/the Port
Townsend Recreation Center to Child Care Service: Matt Tyler, Parks and Recreation Director, explained
that the staffhas evaluated the proposals received for the lease ofa portion of the Port Townsend Recreation
Center for child care services. One bid was received from Rebecca Lovett, Neighborhood School House, in
the amount of$I,124.36 per month for rent and leasehold excise tax in 201 O. After reviewing some ofthe
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Commissioners Meeting Minntes: Week of July 6, 2010
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advantages ofthis bidder, as well as the advantage of this service to the community he advised that staff
recommends that the lease be approved as presented. Commissioner Austin pointed out a typing error on
page 2 and moved to approve and sign the lease agreement with the correction to the typographical error as
pointed out on the second page. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
BID OPENING re: Jeffcom 911 Procurement and Installation ofVHF and UHF
Simulcast Radio System Improvements: Larry Southwick, Project Manager reported that this bid opening
is part of 3 primary contracts for improvements. The Board is opening bids for the simulcast radio system. In
this bid the County is looking for qualifications of the bidders and their proposals. He handed out a bid
tabulation form which identifies the scoring of each proposal. He then opened the one bid received from
Day Wireless. The bid amount is $176,545.39 for the primary bid which is less than the Engineer's estimate
of$] 96,350. There are optional items in the bid for spare equipment and other services. If all of these items
are selected the Engineer's estimate for the total cost is $219,854.00. A five person team will evaluate this
bid and will present their recommendation to the JeffCom Admin Board. If the Jeff Com Board accepts the
proposal a contact will be negotiated and brought back to the Commissioners for final approval.
Commissioner Austin moved to forward the proposal to the review committee for evaluation and to have
them make a recommendation to the J eITCom Board and if that is accepted to forward a contract to the
Commissioners for approval. Commissioner Johnson seconded the motion which carried by a unanimous
vote.
Letter of Support re: Three Applications by the Washington State Department of Natural
Resources, the Northwest Watershed Institute and the Jefferson Land Trust: Commissioner Austin
explained that this letter is supporting 3 applications by the State Dl\'R, the Northwest Watershed Institute
and the Jefferson Land Trust to the Washington State Recreation and Conscrvation Office, Washington
Wildlife and Recreation Program for the protection and restoration of the Dabob Bay Natural area to Tarboo
Creek.
Commissioner Austin then moved that the Board approve and sign this letter and forward it on to Peter
Bahls of the Northwest Watershed Institute. Commissioner Johnson seconded the motion which carried by a
unanimous vote.
The Board interviewed Henry Krist and Gina Johntson who were each interested in serving on the Jefferson
County Board of Equalization.
APPOINTMENT re: Jefferson County Board of Equalization: After the completion of the
interviews Commissioner Austin moved to appoint Henry Krist to a 3 year term on the Jefferson County
Board of Equalization. Commissioner Johnson seconded the motion which carried by a unanimous vote.
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Commissioners Meeting Minutes: Week ofJuly 6, 2010
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The meeting was recessed after the morning session and reconvened and 1 :30 p.m. for the
following. Commissioner Austin and Commissioner Johnson were both present. Commissioner Sullivan
was not present for the afternoon session.
County Administrator Briefing Session: County Administrator Philip Morley and the
Commissioners reviewed the following:
. Calendar Coordination
Strategic Planning Update
. Miscellaneous Items
NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at
2:43 p.m. until the next regular meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW
42.30.080. Commissioner Johnson seconded the motion which carried by a unanimous vote.
JEFFERSON COUNTY
BOARD OF COMMISSIONERS
SEAL:
David Sullivan, Chair
ATTEST:
Phil Johnson, Member
Lorna Delaney, CMC
Clerk of the Board
John Austin, Member
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District No. 1 Commissioner: Phil .Iohnson
District No.2 Commissioner: David W. Sullivan
District No.3 Commissioner: John Austin
County Administrator: Philip Morley
Clerk of the Board: Lorna Delaney
MINUTES
Week of .July 12,2010
Chairman David Sullivan called the meeting to order at the appointed time in the presence of
Commissioner Phil Johnson and Commissioner John Austin.
PUBLIC COMMENT PERIOD: The following comments were made by citizens in
attendance at the meeting: A citizen said that he handed in a couple of articles - one about the population
and oil and tbat we won't have the food to sustain the population and the other about EMP bombs that take
out electronics. He feels that it is very important that citizens be self sufficient; another citizen said that the
Commissioners have the ability to change the County's limit on building size which is 20.000 square feet
and he feels this change will help small companies expand to provide more jobs; A citizen noted that Lynn
Kessler was awarded the "Excellence in State Legislative Leadership Award," the nation's top legislative
honor, by the National Conference of State Legislatures and the State Legislative Leaders Foundation
recognizing her work during her terms in the State Legislature; a citizen asked about "I'lL T" funding and
then noted that he feels the County has been getting into business and pointed out a couple of examples and
then asked why this is happening?
APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin
moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion which
carried by a unanimous vote.
1.
RESOLUTION NO. 10-22 re: Vacation of a Portion of Platted lOth Avenue and Alleyways;
Petitioner, Robert VandeWeghe
AGREEMENT NO. 1063-94082 re: Aggression Replacement Training, Chemical Dependency
Disposition Alternative (CDDA), Special Sex Oftender Disposition Alternative (SSODA) and
Community Juvenile Accountability Act (CJAA) Programs; In the Amount of $96,255.00; Jefferson
County Juvenile Services; Washington State Department of Social and Health (DSHS)
AGREEMENT NO. CLA2010-1 re: Surveying Services for Various County Road Improvement
Projects and Maintenance Projects; In the Amount 01'$50,000.00; Jetlerson County Public Works;
Clark Land Office
Payment of Jefferson County VoucherslWarrants Dated July 2,20 I 0 Totaling $800.00 (Records
of all claims submitted for payment along with vouchers approved and signed by the Board of
Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works
Department.)
Payment of Jefferson County Payroll Warrants Dated July 7, 2010 Totaling $781,740.32 and AII'
Warrants Done by Payroll Dated July 2, 2010 Totaling $633,156.76 (Records of all claims submitted
for payment along with AII' Warrants approved by the Payroll Services Manager are retained in the
Jefferson County Auditor's Office.)
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5.
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Commissioners Meeting Minutes: Week of Julv 12.2010
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COMMISSIONER'S BRIEFI~G: The Commissioners and County Administrator reported
on the following:
Commissioner Johnson: He will attend a RAC meeting in Olympia where they will review projects for
funding. They have more projects than money;
Commissioner Austin: The Mental Health Task force met to review prQjects for funding; he then reported on
a meeting at the Gardiner Community Center to discuss ways to make Highway 101 safer;
Commissioner Sullivan: Will be going to the WRlA 17 meeting this week and to the Health Board on
Thursday:
Philip Morley: The issues of size limits for commercial buildings is a balancing act between many variables
and the County isn't willing to consider a change to the limit at this time.
Discussion and Possible Adoption re: 2010 Comprehensive Plan Amendment Final
Docket: MLA10-73 Olympic Property Group, llfiles Sand and Gravel: Michelle Farfan, Associate Planner
for the Department of Community Development reviewed the one application received for the 2010
Comprehensive Plan Amendment cycle. The application was submitted by Miles Sand and Gravel
Company. Because the County received only one application there was no preliminary docket to approve.
The proposed requested amendment is to change some of the language is Ordinance )Jo. 08-0706-04 as
adopted on July 6, 2004 due to a change in ownership. Fred Hill Materials and Pope Resources, who is the
property owner, signed a lease agreement for the subject property on July 11,2008. Subsequently, Fred Hill
Materials assigned the lease to Miles Sand and Gravel Company on April 30, 2009. Pursuant to Title 18 of
the JefIerson County Code, Section l8.45.060(4)(b) staff requests that the Board adopt the 2010
Comprehensive Plan Amendment Cycle as presented today for the final docket.
Stacie Hoskins, Planning Manager reported that the entire application packet is available on-line on the
County website. The docket is proposed lor public hearing by the Planning Commission on September 1,
20] O. After discussion of the plan amendment cycle and how that, and the public's awareness of the docket
items, has been effected since there is only one application, Commissioner Johnson moved that the Board
adopt the final 2010 Comprehensive Plan Amendment Docket as presented. Commissioner Austin
seconded the motion.
Commissioner Austin asked at what point the Board would be involved in reviewing any project for the
site') Michelle Farfan answered that the County would go through the SEP A review process at the time an
application is received. Stacie Hoskins added that this is the legislative action about the MRL expansion but
that the subsequent permitting will be at the administrative level and will not come before the Board again.
The Chair call lor a vote on the motion. The motion carried by a unanimous vote.
HEARING re: Ordinance No. 03-0524-10 Moratorium on Placing New Mooring Buoys in
Mystery Bay: Al Scalf, Director of the Department of Community Development, explained that on May 24,
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Commissioners Meeting Minutes: Week of July 12,2010
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2010 the first moratorium was extended by the Board into a second period for an additional six months as he
requested. The State law says that once you establish a moratorium in regard to locating new mooring buoys
in Mystery Bay that it is effective for a pcriod of six month, howcver a public hearing is required within 60
davs of the enactment of this interim measure. This hearing was noticed to the public in the Port Townsend
Leader on June 30, 2010. Now that we are in the second moratorium period the management plan between
the stakeholders continues to be finalizcd. The group is meeting again this week to work on a draft MOU
between thc stakeholders with various recitals. He anticipates that the draft will be ready for the Board's
adoption in about a month.
The Chairman opened thc public hearing and noted that the process to develop the MOU is a model of
public entities and the public working together to resolve an issue. Al Scalf further reported that the MOL
process is being facilitated by the Governor's Oflice of Regulatory Assistance which has been very helpful
in bringing all of the interests to the table.
Hearing no comments for or against the moratorium, the Chair closed the public hearing. No action was
required from the Board.
COUNTY ADMINISTRA TOR'S BRIEFING SESSION: County Administrator Philip
Morley reviewed the following with the Commissioners:
. Calendar Coordination
July 26, 2010 - 2011 Budget goals
July 28 or 29, 2010 - Special meeting with E]ectcd Officials regarding 20] 1 budget
Miscellaneous Items
RAC
Request by Davis Steelquist
NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at
5:05 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed
pursuant to RCW 42.30.080. Commissioner Johnson seconded the motion which carried by a unanimous
votc.
MEETING ADJOURNED
JEFFERSON COU0JTY
BOARD OF COMMISSIONERS
SEAL:
David Sullivan, Chair
ATTEST:
Phil Johnson, Member
Lorna Delancy, CMC
Clerk of the Board
John Austin, Member
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