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HomeMy WebLinkAboutNorth Hood Canal Chamber of Commerce 1st EXHIBT C 1" QUARTER REPORT Due by April 30th to afmcknightAco.jefferson.wa.us RECEIVED Organization: North Hood Canal Chamber of Commerce MAY 27 2025 Contact person: JEFFERSC;•J COUNTY Andrew Schwartz COMMISSIONERS Mailing Address: PO BOX 774, Quilcene,WA 98376 Phone Number/Email: (360) 726-3023/admin@nhccc.com 1. LTAC Funds received from the County 1st QTR: ORGANIZATION Total Total Overspent Refund TOTAL 1" Amount Received (+) Required QTR Awarded From Underspent LTAC by JeffCo (-)of FUNDS JeffCo LTAC SPENT funds North Hood $50,000 $0 $12,586.43 Canal Chamber 2. LTAC funds spent by your organization 4th QTR(include 200 word limit regarding activities and funds spent with and itemized statement and supporting documentation ie: invoices paid, receipts of payment,): LTAC Funds spent by NHCCC for 1st QTR 2025 are: $12,586.43 -The expenses were used to cover employee/staff payroll, meeting expenses,general operating expenses,and professional and administrative costs (see report attached/NHCCC LTAC Income& Expense 1st QTR 2025 report) 3. LTAC funds balance remaining 1st QTR: $37,413.57 4. Please attach your organization's report for all revenue,marketing,services,programs and activities of the prior October through December(4th)quarter. See Attached Q4 2024 report This report and any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. A minimum of six years,you must maintain documented proof of payments made, contracts executed and other expenditures authorized under your Agreement with Jefferson County. Upon reasonable notice,you must be able to provide access to County or State representatives to audit those records. North Hood Canal Chamber of Commerce LTAX Income Expense for Quarter and YTD January-March,2025 Total Revenue 5 Earned Income(Revenue) 5210 Dues,Member 5211 Dues,Membership $ 872.55 Total 5210 Dues,Member $ 872.55 5310 Interest on checking/savings $ 0.57 5450 Advertising revenue $ 20.00 Total 5 Earned Income(Revenue) $ 893.12 Total Revenue $ 893.12 Gross Profit $ 893.12 Expenditures 7 Program Services 7000 Grant&program expense 7060 Meeting Expense 7061 Chamber Mixer $ 493.20 7063 Meeting Refresh/Supplies $ 19.84 Total 7060 Meeting Expense $ 513.04 Total 7000 Grant&program expense $ 513.04 7500 Outside services 7520 Accounting fees $ 40.50 7540 Professional fees $ 1,923.08 Total 7500 Outside services $ 1,963.58 Total 7 Program Services $ 2,476.62 8 Adminstrative Expense 8100 Nonpersonnel expenses 8106 Dues&Subscriptions $ 513.67 8110 Supplies $ 86.03 Total 8100 Nonpersonnel expenses $ 599.70 8200 Facility&equipment expenses 8210 Facility Rental $ 365.00 Total 8200 Facility&equipment expenses $ 365.00 8300 Travel&meetings expenses 8320 Conferences,meetings $ 214.83 Total 8300 Travel&meetings expenses $ 214.83 8500 Other expenses 8570 Advertising and promotion $ 159.00 8579 Sponsorships $ 275.00 Total 8570 Advertising and promotion $ 434.00 8591 Bank charges&credit card disc $ 25.00 Total 8500 Other expenses $ 459.00 Total 8 Adminstrative Expense $ 1,638.53 Payroll Expenses Payroll Taxes $ 3,379.47 Wages&Salaries $ 10,527.30 Total Payroll Expenses $ 8,466.33 QuickBooks Payments Fees $ 4.95 Total Expenditures $ / 12,586.43 J Net Operating Revenue $ Net Revenue $ (11,693.31) North Hood Canal Chamber of Commerce LTAX Income & Expense for 4th Quarter October -December, 2024 Total Revenue 5 Earned Income(Revenue) 5040 Local government contracts 5042 LTAX Visitor Center Grant 27.500.00 Total 5040 Local government contracts $ 27,500.00 5210 Dues,Member 5211 Dues,Membership 625.00 Total 5210 Dues,Member $ 625.00 5310 Interest on checking/savings 0.57 Total 5 Earned Income(Revenue) $ 28,125.57 Total Revenue $ 28,125.57 Gross Profit $ 28,125.57 Expenditures 7 Program Services 7000 Grant&program expense 7060 Meeting Expense 93.21 Total 7000 Grant&program expense $ 93.21 7500 Outside services 7540 Professional fees 648.30 Total 7500 Outside services $ 648.00 Total 7 Program Services $ 741.21 8 Adminstrative Expense 8100 Nonpersonnel expenses 8106 Dues&Subscriptions 438.57 8130 Telephone,Telecom&Internet 829.04 8140 Postage,shipping,delivery 165.71 8170 Printing&copying 130.50 Total 8100 Nonpersonnel expenses $ 1,563.82 8200 Facility&equipment expenses 8210 Facility Rental 375.00 Total 8200 Facility&equipment expenses $ 375.00 8300 Travel&meetings expenses 50.00 Total 8 Adminstrative Expense $ 1,988.82 Payroll Expenses Taxes 2,867.98 Wages 22,482.29 Total Payroll Expenses $ 25,350.27 Total Expenditures $ 28,080.30 Net Operating Revenue $ 45.27 Net Revenue $ 45.27 Itemized List 2025 Budget 2024 Budget Request NHCCC Brinnon and Quilcene Wages $50,000 $70,514.26 Admin $2,050 Insurance,travel,advertizing $2,200 Accounting Fees $1,500 subtotal $ 50,000.00 $76,264.26 TCC-DMO duties Advertising Collateral $0 $55,500 Advertising Marketing 0 $126,500 Tourism Memberships $16,000 $65,000 Professional Services SO $53,000 Subtotal $16,000 $300,000 Gateway Offsite Marketing 0 $13,120 Onsite Expense $15,000 $6,816.20 Utilities $11,000 $10,260 Consulting Fees 0 $17,000 Bookkeeping/Admin $10,000 $25,000 Web Development $20,000 Capital Expense $10,000 Wages $80,000 $60,000 subtotal $ 146,000.00 $132,196 Total $ 212,000.00 $508,460.46 $100,000 LTAC Grant Award Agreement for NORTH HOOD CANAL CHAMBER OF COMMERCE Page 13 of 37 Adiel F. McKnight From: Andrew Schwartz <admin@nhccc.com> Sent: Wednesday, May 28, 2025 10:39 AM To: Adiel F. McKnight Subject: Re: LTAC 1st Quarter Report Attachments: 1st Quarter 2025 LTAC Report.pdf ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. It's attached (again) but not summarized as shown below... The full QuickBooks's report is providing the details and summary totals on the report provided. Some of the numbers you added up below are included in the summary totals you used too. Hope that makes sense. I'll keep it simpler as shown below and will provide the full QuickBooks report I provided initially as the supporting document full report. Hope that explains why your numbers and mine are not the same. Hoping the summary below makes that clear. Let me know if you have any other questions. thxs Andrew North Hood Canal Chamber of Commerce LTAX Income - Expense for Quarter 1 2025 January- March, 2025 Total Revenue 5 Earned Income (Revenue) Total Revenue $ 893.12 Gross Profit $ 893.12 Expenditures i Total 7 Program Services $ 2,476.62 Total 8 Adminstrative Expense $ 1,638.53 Total Payroll Expenses $ 8,466.33 QuickBooks Payments Fees $ 4.95 Total Expenditures $ 12,586.43 Net Operating Revenue $ (11,693.31) Net Revenue $ (11,693.31) From: Adiel F. McKnight<AFMcKnight@co.jefferson.wa.us> Sent: Wednesday, May 28, 2025 10:06 AM To: Andrew Schwartz<admin@nhccc.com> Subject: RE: LTAC 1st Quarter Report An itemized statement would help me! From:Adiel F. McKnight Sent: Wednesday, May 28, 2025 10:05 AM To:Andrew Schwartz<admin@nhccc.com> Subject: RE: LTAC 1st Quarter Report 872.55 -893.12 513.04 2476.62 599.7 365 214.83 434 1638.53 8466.33 14687.48 Hi Andrew, This is how I am reading your 1"quarter expense report. Can you walk me through numbers that you came up with $12,586.43? Thank you 2 Adiel From:Adiel F. McKnight Sent:Wednesday, May 28, 2025 9:32 AM To:Andrew Schwartz<admin@nhccc.com> Subject: RE: LTAC 1st Quarter Report Received, thank you Andrew, I will review and get back to you with any questions. To confirm your mailing,you want mail to go to: North Hood Canal Chamber of Commerce P.O. Box 774 Quilcene,WA 98376 Cordially, Adiel N(�(r Deputy Clerk of the Board,CMC P.O. Box 1220 Port Townsend,WA 98368 360.385.9102 This is a reminder that all email to or from this email address may be subject to the Public Records Act contained in RCW 42.56. Additionally, all email to and from the county is captured and archived by Information Services. From: Andrew Schwartz<admin@nhccc.com> Sent:Tuesday, May 27, 2025 1:01 PM To:Adiel F. McKnight<AFMcKnight@co.jefferson.wa.us> Subject: Re: LTAC 1st Quarter Report ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hi Adiel, Apologies for the delay in getting the Chamber's Q1 2025 LTAC report to you. Attached are the supporting documents. Please let me know if you have any questions or there are any errors. Also, wanted to please request you check what addresses are now being used for the Chamber. The LTAC check we recently received was sent to the old (no longer being used) address for the Ranger Station where the Chamber used to be. It delayed receipt of the check, but we did finally get it. Do I need to reach out to someone to get it corrected? If yes let me know and thanks for you assistance with this. 3