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Home My WebLink AboutM062110 District No. 1 Commlssioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Lorna Delaney MINUTES Week of Jnne 21, 2010 Chairman David Sullivan called the meeting to order at the appointed time in the presence of Commissioner Phi! Johnson and Commissioner John Austin. PUBliC COMMENT PERIOD: The following co=ents were made by citizens in attendance at the meeting: A citizen co=ented that he used the term "agenda" in a public records request and that term isn't used in the RCW. He added that the Health Department and Parks Advisory Board both have their minutes up-to-date on the website now and pointed out that to his knowledge the Parks Board has not done any review of the Gibbs Lake Park extension and he thought that was one of their charges; Another citizen co=ented that there is a lack of unity of information on the County website about the various Advisory Board meetings and committees on which the Commissioners serve; Another citizen advised that he came to Jefferson County 25 years ago when it was a nice place to live and now he feels it is a place for the rich and if you are not rich you are not welcome in the County. He also stated that he feels the Board is guilty of a class war against the middle class and poor in the County; A citizen asked if the Board is familiar with Kroeger's the parent company of QFC which submitted a request to put in a fuel station and it was approved while local people submit requests that require UDC changes and they can't get approval by the Board. He added that he feels big corporations with lots of money and lawyers can get changes to the UDC while local people who don't have a lot of money can't; A citizen stated that he feels the Chair doesn't control people during public co=ent and he has the right to speak without interruption; and a citizen stated that he wrote a letter to the County Administrator about special licenses that are issued to the Sportsman's Club and the Horse Park and he doesn't see anywhere in the UDC where he has an opportunity to apply for one of these special licenses. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Austin moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion which carried by a unAnimous vote. 1. REQUEST FOR PROPOSALS (RFP) re: Recycling and Moderate Risk Waste Facility Operations Services County Project No. 40118460; Proposals Accepted Until 9:55 am. and Opened and Read Publicly at 10:00 a.m. on Monday, August 23,2010 in the Commissioners' Chamber 2. AGREEMENT re: Provide Professional Services for Larry Scott Trail, Olympic Discovery Trail and Various other Projects; Jefferson County Public Works; Nik Worden 3. AGREEMENT re: Phase I Environmental Site Assessments for DosewalIips Floodplain Acquisition II and Mid Hood Canal Projects; Jefferson County Public Health; Aspect Consulting, LLC Page 1 Commissioners Meeting Minutes: Week of June 21, 2010 8'" , ~ -"~w" 4. AGREEMENT, Amendment No. 1 re: Dialectical Behavioral Therapy Groups; Increase Amount by $2,000.00; Jefferson County Public Health; Jefferson Mental Health 5. AGREEMENT re: Perform Underwater Studies for Eelgrass Surveys; Jefferson County Marine Resource Committee, WSU Extension; James G. Norris, d.b.a Marine Resource Consultants 6. Approve Recommendation from Donna Marvin, Secretary of Jefferson County Developmental Disabilities Advisory Board to Remove Member from the Jefferson County Developmental Disabilities Advisory Board; Kaheya Cunningham 7. Advisory Board Appointment; Jefferson County Peninsula Regional Support Network (pRSN) Advisory Board; Three (3) Year Term Expires June 21, 2013; Cheron Dudley 8. Payment of Jefferson County V oucherslWarrants Dated June 14, 2010 Totaling $696,897.16 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) COMMISSIONER'S BRIEFING: The Commissioners and County Admini..u:ator reported on the following: Commissioner Austin reported that he participated in a Legislative Steering Committee meeting in Olympia last week and there is going to be a new Naval Commanding Officer for this area. Commissioner Johnson reviewed information from the WSAC Conference last week where the Timber Counties discussed biomass. He also had the pleasure of presenting a plaque to County Engineer Monte Reinders who was named the "Rural Engineer of the Year" by the County Engineer's Association. He also noted that he goes to almost every meeting of the Parks Advisory Board and they have discussed the Gibbs LakeJBeausite Park extention. Chairman Sullivan stated that the public comment this morning about a unified place on the County website for Advisory Board information is a good idea. He also reported on a couple of WSAC meetings he was able to attend last week with one being a discussion of budget issues that all Counties face where he found out that Jefferson County has already instituted many of the budget ideas that were discussed. BID OPENING: Lease a Portion of the Port Townsend Recreation Center to Child Care Service: Matt Tyler, Parks and Recreation Manger opened and read the bid received: Neighborhood Schoolhouse of Port Townsend, Rebecca Lovett. $1,000 per month rent ($0.41 per square foot base costs and $0.33 per square foot utility costs.) Commissioner Johnson moved to have the Department review the bid for accuracy and come back with a recommendation for bid award with a proposed lease agreement for the Board's consideration if the award recommendation is positive. Commissioner Austin seconded the motion which carried by a lmanimous vote. Page 2 Commissioners Meeting Minutes: Week of June 21, 2010 AGREEMENT: Interlocol (Revised) re: Resource Conservation Management Services; City of Port Townsend, Port Townsend School District, Chimacum School District and Fort Worden State Park (Replaces Agreements Approved on February 22, 2010 and March 15, 2010): Ken Horvack, Emergency Management and Grants Manager for City of Port Townsend joined Philip Morley to review the Resource Conservation Management Services agreement. Philip Morley thanked Mr. Horvack for his hard work on this and other projects. Philip Morley then presented the second revision to this agreement which reflects that Jefferson Health Care withdrew from of the project because they already have the internal capacity to do this work. Fort Worden State Park was added to the agreement in their place. This is an exercise in fiscal responsibility to reduce all utility costs and save the County, the City, Port Townsend and Chimacum School Districts and Fort Worden more money than this program costs in conservation of utilities. He then reviewed a spreadsheet of what the County might save in 3 years with the bare minimum being approximately $18,000 and a possible maximum of $45,000. Chairman Sullivan asked how these savings are achieved? Ken Horvath reported they review all utility bills for billing errors and each entity's facilities are reviewed for specific areas where energy savings can be improved. A consumption database is required as part of the grant. Commissioner Johnson stated that he is pleased that Fort Worden is part of this project. Commissioner Austin asked if the contract is contingent on PSE and WSU signing on and if there is any concern with PSE pulling out because of the change in ownership ofPSE? Ken Horvath answered that they continue to monitor the situation but have been told that this is a sma1l expense in that change of ownership and is not expected to be a problem. Commissioner Austin then noted that there are 2 sma1l errors in the documeut where 6 parties are referred to instead of 5. Commissioner Austin moved to authorize the Chair to sign the interlocal agreement and to authorize the following for the signature authorization form for the Departmeut of Commerce: 2 Commissioners as contracting authorities; the County Administrator to sign for contract amendments and the Public Works Director and County Administrator to sign invoices. Commissioner Johnson seconded the motion which carried by a unllnimous vote. BID OPENING re: Larry Scott Memorial Trail, M.P. 4.0 to M.P. 5.6 (Project No. CRl069): Valerie Green, Public Works Architectural Projects Coordinator opened and read the bids received as follows: Seton Construction BID AMOUNT $143,485.00 $158,037.00 $110,080.00 $226,521.00. BIDDER J Bar D Construction, Inc. Shold Excavating Inc. TL McConnell Construction, Inc. Page 3 Commissioners Meeting Minutes: WeekofJune 21,2010 . ..', i~<... ,-'''' ~ .-,', ~~'N-~ Commissioner Austin moved to have the staff review the bids and make a recommendation for bid award that is to the best advantage of the County. Commissioner Johnson seconded the motion which carried by a nnanimous vote. COUNTY ADMINISTRATOR'S BRIEFING SESSION: County Administrator Philip Morley reviewed the following with the Commissioners: . Calendar Coordination . Miscellaneous Items NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 3:44 p.m. until the next regular Monday meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Commissioner Johnson seconded the motion which carried by a Iman;mous vote. '~" , , /'\~n ~. .~":,., ME~EJ:1NG~' . ,,'. " , , ':-"1. ~ .,~ - .-,." ,... '1f ,'. . .,)"e.,," ,'.J.' '.'\ "."" .,. ,>.:. '11 \:\ S N~" ,""'~,~ ", ~-, '\'{'.. - . ~. ". '.- ~'_!'J' ~ $ill -""'" .... ", ,'. \l) , .-;".. II 'd, \..... '. .....- ..-e.-./ ,_ ~ ~ ~*,.. ...... ;,~ '*<.':"t~'~..' /~, .,. t,~,- ___ -~ ,..;t"" <, ~' .~-- 4;./;j . '., ";,; " ",/ "A~~J'J' ~'),0 , 1~Z.De1aney, CMC Clerk of the Board JEFFERSON COUNTY BO& COMMISSIONERS D . I~ ~hair ' aVl ~anib Austin, Member Page 4