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Home My WebLink AboutM070610 District No.1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: John Austin County Administrator: Philip Morley Clerk of the Board: Loma Delaney MINUTES Week of July 6, 2010 Chairman David Sullivan opened the meeting at the appointed time in the presence of Commissioner Phil Johnson and Commissioner John Austin. PUBliC COMMENT PERIOD: The following comments were made be citizens in attendance at the meeting: A citizen stated that every year after the 4th of July the beaches are full of the remains of fireworks and he also feels the County should require business licenses; another citizen noted that the economic situation is bad and California announced that State employees will have their wages reduced to the minimum wage in an effort to balance the State's budget; the same citizen suggested that a committee of citizens with the proper background set standard times for the work of the County building inspectors; a citizen explained that the State of California negotiated their labor contracts to allow for the flexibility to respond to changing revenue circumstances; another citizen talked about the willful destruction of a public records being a criminal act and that he feel the failure to take care of the records is a almost willful destruction and he would like to see the attitude of the County changed. APPROV ALAND AD0P110N OF THE CONSENT AGENDA: Commissioner Austin .moved to approve the consent agenda as presented. Commissioner Johnson seconded the motion which carried by a unanimous vote. 1. AGREEMENT re: Re-Root: Re-Side and Re-Paint Records Building; Total Expenditure of $24,999.95; Jefferson County Central Services; Little & Little Construction 2. AGREEMENT NO. 1063-93588 re: Early Intervention Program (ElP); Total Revenue of $39,080.00; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 3. AGREEMENT, Interlocal re: HIV Intervention and Prevention; Total Revenue of $16,607.00; Jefferson County Public Health; Clark County Public Health 4. AGREEMENT NO. 1063-93584 re: Early Family Support Services (EFSS); Total Revenue of $38,638.00; Jefferson County Public Health; Washington State Department of Social and Health Services (DSHS) 5. AGREEMENT, Amendment No. 24 re: Family Planning; Drinking Water Group A; Tobacco Prevention and Control Program; WIC Nutrition Program; Additional $31,292.00 for a Total Revenue of$2,386,355.00; Jefferson County Public Health; Washington State Department of Health (DOH) , 6. AGREEMENT re: Mandatory Training for County Employees; Total Expenditure of $4,000.00; Jefferson County Administrator; Peninsula College Page 1 Commissioners Meetin~ Minutes: Week of July 6, 2010 ~' '~. ~l~'. 7. AGREEMENT re: Extension for Recycling Services to March 31, 2011; Jefferson County Public Works; Skookum Educational Programs 8. AGREEMENT, Change Orders (4) No. 10, 11,12 and 13 re: Change Order No. 10 in the Amount of$6,167.00; Change Order No. II in the Amount of$10,469.00; Change Order No. 12 in the Amount of$11,165.00; Change Order No. 13 in the Amount of $23,132.00; Jeffcom 911 Radio System Improvements Project; Southwick Enterprises; Jefferson County Jeffcom; Buchanan General Contracting Company 9. BID AWARD re: Larry Scott Trail, Project No. CRI069; Total Bid Amount oU110,080.00; Jefferson County Public Works; Shold Excavating Inc. 10. Payment of Jefferson County VouchersIWarrants Dated June 28, 2010 Totaling $167,325.37 (Records of all claims submitted for payment along with vouchers approved and signed by the Board of Jefferson County Commissioners are retained by the Jefferson County Auditor and Public Works Department.) COMMISSIONERS BRIEFING SESSION: The Commissioners and County Administrator reported as follows: Commissioner Austin reported that there was a series of talks last week called "Why Don't They Just Quit" sponsored by the Health Department which were about substance abuse and were well attended; He will be meeting with the State DOT and a State Representative and others on safety on Highway 101 in Gardiner; Commissioner Johnson reported that he will be discussing an extract fee for sand and gravel with State Representatives; Philip Morley reported: . On June 21 an inter-local agreement was adopted for the Resource Conservation Manager program the Board also approved a signature page detRining who had authority to sign future papers for that grant program and he informed the Board that the Chair signed the contract for the grant under this authority; . He also explained that the County takes the preservation of public records very seriously; . Regarding a program for business licenses in the County, Philip Morley said that he is working with the Port, the City and Team Jefferson on economic development issues and is personally not in favor of business licenses because it would require more bureaucracy; . The County is looking at the issues of labor costs for the future; . Staff is working with the Commissioners to update the 2001 strategic plan. RECOMMENDATION AND POSSIBLE APPROVAL Fe: Lease a Portion of the Port Townsend Recreation Center to Child Care Service: Matt Tyler, Parks and Recreation Director, explained that the staffhas evaluated the proposals received for the lease of a portion of the Port Townsend Recreation Center for child care services. One bid was received from Rebecca Lovett, Neighborhood School House, in the amount of$I,124.36 per month for rent and leasehold excise tax in 2010. After reviewing some of the Page 2 Commissioners Meeting Minutes: Week of July 6, 2010 ~'. ~~;. .. ~~ advantages of this bidder, as well as the advantage of this service to the community he advised that staff recommends that the lease be approved as presented. Commissioner Austin pointed out a typing error on page 2 and moved to approve and sign the lease agreement with the correction to the typographical error as pointed out on the second page, Commissioner Johnson seconded the motion which carried by a lJnAnimous vote. BID OPENING re: Jeffcom 911 Procurement and Installation ofVHF and UHF Simulcast Radio System Improvements: Larry Southwick. Project Manager reported that this bid opening is part of 3 primary contracts for improvements. The Board is opening bids for the simulcast radio system. In this bid the County is looking for qualifications of the bidders and their proposals. He handed out a bid tabulation form which identifies the scoring of each proposal. He then opened the one bid received from Day Wireless. The bid amount is $176,545.39 for the primary bid which is less than the Engineer's estimate of$196,350. There are optional items in the bid for spare equipment and other services. If all of these items are selected the Engineer's estimate for the total cost is $219,854.00. A frve person team will evaluate this bid and will present their recommendation to the JeffCom Admin Board. If the JeffCom Board accepts the proposal a contact will be negotiated and brought back to the Commissioners for :final approval. Commissioner Austin moved to forward the proposal to the review committee for evaluation and to have them make a recommendation to the JeffCom Board and if that is accepted to forward a contract to the Commissioners for approval. Commissioner Johnson seconded the motion which carried by a lmAnimous vote. Letter of Support re: Three Applications by the Washington State Department of Natural Resources, the Northwest Watershed Institute and the Jefferson Land Trust: Commissioner Austin explained that this letter is supporting 3 applications by the State DNR, the Northwest Watershed Institute and the Jefferson Land Trust to the Washington State Recreation and Conservation Office, Washington Wildlife and Recreation Program for the protection and restoration of the Dabob Bay Natural area to Tarboo Creek. Commissioner Austin then moved that the Board approve and sign this letter and forward it on to Peter Bahls of the Northwest Watershed Institute. Commissioner Johnson seconded the motion which carried by a lInAnimous vote. The Board interviewed Henry Krist and Gina Johntson who were each interested in serving on the Jefferson County Board of Equalization. APPOINTMENT re: Jefferson County Board of Equalization: After the completion of the interviews Commissioner Austin moved to appoint Henry Krist to a 3 year term on the Jefferson County Board of Equalization. Commissioner Johnson seconded the motion which carried by a unanimous vote. Page 3 Commissioners Meeting Minutes: Week of July 6, 2010 The meeting was recessed after the morning session and reconvened and 1 :30 p.m. for the fullowing. Commissioner Austin and Commi!il.'lioner Johnson were both present. Commissioner Sullivan was not present for the afternooIl, session. COunty Administrator Briejing Session: County Administrator Philip Morley and the Commissioners reViewed the following: . Calendar Coordination . Strategic Plannii1g Update . Miscellaneous Items NOTICE OF ADJOURNMENT: Commissioner Austin moved to adjourn the meeting at 2:43 p.rn. until the next regular meeting at 9:00 a.m. or special meeting as properly noticed pursuant to RCW 42.30.080. Connnission~Johnson seconded the motion which canied by a 1Inanimous vote. i:' . ~~ Lorna Delaney, CMC Clerk of the Board JEFFERSON COUNTY BOARD~ Da~van, Chair P Jo ember ,~~ Page 4