RE: Letter of Understan ding
<br />The purpose of this Document is, to outline the duties and responsibilities ofthe
<br />Jefferson Tourism Coordinating Council Narketing Coordinator. Document also
<br />outlines the jefferson County Tourism Coordinating Council,(designated as TCC in
<br />this document), responsibilities to contractor in ternis of"paymerut and oversight
<br />To over and implement all Media Marketing prograrns, print, int ernet, or other
<br />media,, that have been diussied and developed by the Jefferson County Tourism
<br />Colorldinathio gCouncil. And to advise TCC mernbers, ofbestavenues forsuccess in
<br />Jefferson County media Promotions airned at overnight and extended stays in local
<br />Coordinate between TCC, (Jefferson County Tourism Coordinating Council), OPVB,
<br />(Olympic Peninsula Visitor Bureau), and OPTC,(Olympic Peninsula Totirism
<br />Cornmission"), on Spring and Fall Campaigns, web based promotions, aids, etc, These
<br />Carnpaigns are formulated in partnership, TCS, OiPVB, OPTC and aruted by
<br />OPV'pus lead entity.
<br />Coordii-iate with Marketing and Ad Reps, aj,'id help facilitate Cooperative promotions
<br />and giveaways associated with these programs.
<br />Attend meetings, WC, J.C. LTAQ OPTC and provide input rel atedto Marketing
<br />venues, provided by TCC to address jefferson County Lodging Promotional needs.
<br />Set meeting dates for TCQ with input from Committee, venues, advertise meeting in
<br />Jefferson County Leadier,
<br />Send ineeting notices to Board Members, :ruin null interested parties, meeting agendas
<br />should go out to the board no less than 4 days prior to meeting, (gives time to
<br />review and or add), Record meeting, download media and place on CD,, file.
<br />Take minutes during meeting, After meeting, trap scrib e Minutes, distribute to IVC
<br />mernbers, Meeting minutes and supporting docs should be distributed for
<br />comment/rieview within 7 days of meeting.
<br />Prepare meeting diocunients:Aglenda, Minutes, Financial Report,, and any additional
<br />information in support o needs at the momenL
<br />Report ou currient prograrns, Media Campaigns, and advise TCC menibers on your
<br />ideas asto best achievie success in advertising.,
<br />Disseminate all peitinent information is ernail, phone, or hard COPY; MUCII of this is
<br />pass -a -long from OPTC,